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2013-2014 M ASTER S CHEDULE C OLLECTION Webinar April 16 and 17, 2013.

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Presentation on theme: "2013-2014 M ASTER S CHEDULE C OLLECTION Webinar April 16 and 17, 2013."— Presentation transcript:

1 M ASTER S CHEDULE C OLLECTION Webinar April 16 and 17, 2013

2 C HANGES C OMING FOR ● The SEDF collection, currently done by CTE, will be absorbed by the MSC ● New elements will be added throughout the collection ● A new record type will be added to the collection ● The CTE State Funding Model will pull all data from the EOY MSC instead of the SEDF ● FALL MSC will be used to verify OSHA requirements

3 C R ECORD C HANGES ● Semester  When the course is being taught during the school year (first semester, second semester, full year, summer school) ● Minutes per course  The number of minutes that the course is taught  This replaces several elements on SEDF (number of period minutes, numbers of weeks, etc.)  Divisions will be responsible for translating the time from the virtual/Dual Enrollment environment to seat environment  Will be required for CTE courses; optional for all other courses ● Five new filler fields will be added to the end of the record

4 C R ECORD C HANGES ● Attributes could be added to the SCED in the C Record Attributes are demographics about the course that vary from offering to offering Currently being discussed at the federal level ● There will be a multi-year phase-in Will be optional for Fall and EOY ● Possible elements: Targeted Program NCAA Eligibility STEM course FCS (Family and Consumer Sciences) Flag

5 D AND E R ECORDS ● D Record Three new filler fields will be added to the end of the record ● E Record There will be no changes to the E Record

6 F AND G R ECORD C HANGES ● F Record CTE Coop flag  Is the section a CTE co-op class? (Yes or No) Three filler fields added to the end of the record ● G Record Three filler fields added to the end of the record

7 I R ECORD A DDITION ● I Record This record will be a linking record in order to link two sections together for CTE purposes  Example: Carpentry II and Carpentry III are taught in the same period by the same teacher, so they need to be linked together Description CodesEditsFALLEOY I Records: CTE linkage recordOne record is needed for each link between two sections Record TypeConstant IA1I Must be I Must be Alpha Must be one characterYY Serving Division Three-digit state-assigned Division number that identifies the division, center or agency that provided the course to the students.A/N3 Must match a Serving Division provided in the C Record Must be a valid educational agency Must be alphanumeric Must be three charactersYY Serving School Four-digit state-assigned School number that identifies the school, center, program, or placement that provided the course to the students.A/N4 Must match a Serving School provided in the C Record Must be a valid institution within the serving division Must be alphanumeric Must be four charactersYY Primary Section ID A locally defined number that identifies a particular section of a course. When coupled with the division and school, Section ID creates a unique identifier for the section. The Primary Section should be the highest level taught during that class periodA/N30 Required Must match a Section ID provided in C Record No leading zeros Cannot contain tabs, spaces, commas or single or double quotation marks Must be alphanumeric Must be less than thirty one characters Must be unique within the Serving SchoolYY Secondary Section ID A locally defined number that identifies a particular section of a course. When coupled with the division and school, Section ID creates a unique identifier for the section.A/N30 Required Must match a Section ID provided in C Record No leading zeros Cannot contain tabs, spaces, commas or single or double quotation marks Must be alphanumeric Must be less than thirty one characters Must be unique within the Serving School Can not be the same section number as the Primary Section IDYY

8 I R ECORD E LEMENTS ● Record Type Constant I ● Serving Division ● Serving School ● Section ID The highest level of the section If the class is not sequenced, use the section with the most students ● Connected Section ID The lowest level of the section If the class is not sequenced, use the section with the least students

9 H OW TO R EPORT M ORE T HAN T WO C LASSES ● If you have more than two combined sections going on during the same class period, you would report each of the lower classes linked to the highest level class Record TypeServing DivisionServing SchoolSection IDCombined Section ID I Carpentry3-01Carpentry2-02 I Carpentry3-01Carpentry1-03

10 P ARALLEL R EPORTING ● Parallel reporting (reporting both the SEDF and the I Record in the Fall MSC) is being discussed ● Pros: Gives divisions a year to make sure their data is accurate in the MSC based upon what is submitted using the old SEDF model ● Cons: Required reporting the information to two different collections No deadlines can be missed on the reporting ● Thoughts?

11 W HEN ? ● The layout should be finalized by May 1 st ● Changes will take place starting with the Fall IPAL-MSC collection ● All elements will be reported on both the Fall and EOY collections ● NO slippage of deadlines HUGE financial impact on missed deadlines!

12 Q UESTIONS ? C OMMENTS ?


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