1. AUTOMATING ACADEMIC STANDINGS Kelly Lyons North Idaho College July 31, 2015 Enrollment & Student Services Coeur d’Alene, Idaho

2. SESSION RULES OF ETIQUETTE  Please turn off you cell phone/pager  If you must leave the session early, please do so as discreetly as possible  Please avoid side conversation during the session Thank you for your cooperation! Coeur d’Alene, Idaho

3. INTRODUCTION  This presentation will provide a quick overview of the setup process to start automating academic standings for your institution. We will also discuss running the academic standing process as well as some tips and tricks.  For institutions who are not currently using this process, you will receive a basic rundown of how to complete the setup and then run the process. For institutions who do use the process, hopefully, you will learn something new to take back with you. Coeur d’Alene, Idaho

4. SESSION AGENDA 1. History 2. Setup 3. Process 4. Tip and Tricks Coeur d’Alene, Idaho

5. HISTORY “I like the dreams of the future better than the history of the past.” ~ Thomas Jefferson Coeur d’Alene, Idaho

6. NIC’S STANDING HISTORY  Current Standings Structure  Datatel Implementation 2005  Standings not posting correctly – LOTS of manual work  Full Automation in 2008FA  New Standings Structure Coeur d’Alene, Idaho

7. SETUP “Computers are like Old Testament gods; lots of rules and no mercy.” ~Joseph Campbell Coeur d’Alene, Idaho

8. SETUP  Setup Val Code Table  ACAD.STANDINGS  Setup Rules  Map Out and Define Your Academic Standings  Virtual Field – IT  Examples of Simple and Complicated Rules  More rules - Less lines Coeur d’Alene, Idaho

9. SUSPENDED FRESHMAN STANDING Coeur d’Alene, Idaho

10. GOOD FRESHMAN STANDING Coeur d’Alene, Idaho

11. SETUP CONTINUED  Academic Level Standing Rules  ALST – Order matters – List in order of how you want them pulled out of the list. Coeur d’Alene, Idaho

12. PROCESS “Lost time is never found again.” ~ Benjamin Franklin Coeur d’Alene, Idaho

13. PROCESS  Compile transcripted population  RTSL & SLCR  Run CACS  View error report – Fix any errors – Review standings rules Coeur d’Alene, Idaho

14. STANDING NOTIFICATION PROCESS  Emails Only  Exception – Dean’s List  Built Before Standings Post  Standings Savedlists  SLCR  Process Through PCEX  ACDR Coeur d’Alene, Idaho

15. TIPS & TRICKS  Test! Test! Test!  Map Out Your Standings  Don’t Forget to Run RTSL  Watch Dean’s List Standing for Transcripted Credits  Reports for Null Standings  Classes that end later (DUAL or Summer) Coeur d’Alene, Idaho

16. QUESTIONS & ANSWERS Coeur d’Alene, Idaho

17. THANK YOU! Kelly Lyons kelly.lyons@nic.edu Coeur d’Alene, Idaho