Presentation on theme: "Importing Data from Banner into the NCAA CAi System"— Presentation transcript:
1 Importing Data from Banner into the NCAA CAi System 10th AnniversaryImporting Data from Banner into the NCAA CAi System
2 General Announcements: Please turn off all cell phones/pagersIf you must leave the session early, please do so as discreetly as possiblePlease avoid side conversations during the sessionQuestions will be answered …..Thank you for your cooperation
3 Indiana University of Pennsylvania 14,638 Students100,000+ Alumni1,650 EmployeesOver 100 Majors40 Masters Programs8 Doctoral Programs3 Campuses/1 Center
4 AgendaReview of past methods for entering data into the CAi (Compliance Assistant Internet) programExplanation of the request for enhancementResearch and DevelopmentOverview of current procedures
5 Past Practices 100% manual procedures by the Registrar’s Office Student data manually entered into CAi by the Athletics DepartmentPopulation Selections ran to get listings of students by sportData about each student manually gathered and entered into CAi
6 Request for Enhancement The NCAA online system includes functionality for importing a file in XML formatProcess improvements requested included an automated process to gather data and format it properly for loading into the CAi systemThese enhancement would greatly improve the current process and ensure accuracy of the data
7 Research and Development Worked directly with an employee from NCAAItems provided by NCAA for review:XML SchemaSample XML Load DocumentUser GuidesData Mapping Document
8 XML File DetailsThe NCAA provided the XML Schema to use when creating the file to loadAlong with the schema, they also provided a sample load file to reference
12 Banner Job Submission Process A Banner process (SWPNCAA) was created to pull the information and format it into the correct XML layoutSWPNCAA uses a population of students defined in a population selectionData is pulled from the various Banner tables for each student and written to the XML file
13 Program Logic and Notes Basic process flowXML Headers are writtenSelection of students is pulledData for each student is gatheredData is transformed to meet NCAA requirementsData is written to the XML fileXML file is FTP’d to a location for the Registrar’s office to access
14 Program Logic and Notes Things to considerSome fields need to be converted to NCAA standards for importingLevel Codes – need to be FRESHMAN, SOPHOMORE etcTerm Codes – NCAA has their own format for terms. Banner term codes need to be translated to this formatBoth your Organization ID and password AND an import user id and password need to be included in the file. We created a generic import user to use in the program
15 Current ProceduresThe Athletics Department manually enters basic biographical data for each athlete into CAi at the start of the termThe Registrar’s Office populates CAi at the end of the term with Degree Progress Data by running SWPNCAABefore running SWPNCAA, a population selection is ran to select students by sport.
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