1. EI Toolkit Sample Submitted: November 2003 Legacy System Retirement Report The following pages reflect a SAMPLE report used by Commercial Industry Company #3 to track the retirement of legacy systems. Most retirements are a result of implementing integrated systems. EITK0304

2. COMPANY PRIVATE EI Toolkit Sample Submitted: November 2003 2 Legacy System Retirement Review all systems on a regular basis – particularly prior to planning and embarking on a new acquisition All expenditures to legacy systems should be approved by upper management (CIO) Using outside sources to maintain legacy systems makes it easier to control Capture costs of maintaining and enhancing each system Use costs to help drive and prioritize systems to shutdown Secure management support to assure you do not continue to invest in systems that are planned to be shut down.

3. COMPANY PRIVATE EI Toolkit Sample Submitted: November 2003 3 Legacy System Retirement Determine which systems are not being used Determine which systems should be replaced / integrated Some legacy systems may need to stay up during a ‘phased’ implementation Plan and monitor legacy system retirement Report on status and progress on a regular basis (see sample report)

4. COMPANY PRIVATE EI Toolkit Sample Submitted: November 2003 4 Legacy Retirement

5. COMPANY PRIVATE EI Toolkit Sample Submitted: November 2003 5 Legacy Retirement Legacy Retirements: 120 Systems in 2002, 65 systems in 2003