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Taking Responsibility for Our School’s Future Friends of Mayer Meeting June 16, 2010.

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Presentation on theme: "Taking Responsibility for Our School’s Future Friends of Mayer Meeting June 16, 2010."— Presentation transcript:

1 Taking Responsibility for Our School’s Future Friends of Mayer Meeting June 16, 2010

2 2 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

3 3 A Quick Note of Thanks! Northwestern Grant: Michelle Hoersch and Nancy Sassower Chartwell’s: Sarah Koleno

4 4 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

5 5 Friends of Mayer 2009-2010 Spending Budget Total Spent in April Total Spent This School YearBalance Copier$12,000$1,124$9,626$2,374 General Supplies12,0004167,0614,939 Art Supplies5,000 7004,301 Staff Support5,000 0 Field Trip/Bus Fees5,0003905,171(171) Sports2,200 5891,612 Printing of Parent Newsletters1,000 356644 Hospitality1,0003501,273(273) Community Outreach1,000 415585 Student of the Month Breakfasts70060327373 Honor Student Awards600 180420 Grant Writing expenses300 0 Pledge Drive expenses1,250 1,054196 Walkathon expenses5,6502,6472,9172,733 FOM maintenance (bank fees, etc.)50019764(264) Funding Teacher Positions50,000 0 $103,200$5,005$80,432$22,768

6 6 Friends of Mayer 2009-2010 Fundraising EstimateTotal Raised April Total Raised This Year Pledge Drive$50,000$4,164$85,256 Walkathon30,00022,05224,803 Barnes & Noble3,000 3,227 Box Tops1,000263706 Dominicks e-Scrip Program1,5001941,437 School Picture Day500 758 Apparel Sales100 119 Total$86,100$26,673$116,305

7 7 Friends of Mayer 2009-2010 Spending Budget Total Spent in May Total Spent This School YearBalance Copier$12,000 $9,626$2,374 General Supplies12,0001,0878,1493,851 Art Supplies5,000 7004,301 Staff Support5,000 0 Field Trip/Bus Fees5,0001,0406,211(1,211) Sports2,200 5891,612 Printing of Parent Newsletters1,000108464536 Hospitality1,000 1,273(273) Community Outreach1,000 415585 Student of the Month Breakfasts700 327373 Honor Student Awards600 180420 Grant Writing expenses300 0 Pledge Drive expenses1,250 1,054196 Walkathon expenses5,6508833,8001,850 FOM maintenance (bank fees, tax filings, etc)500 764(264) Funding Teacher Positions50,000 0 $103,200$3,119$83,552$19,648

8 8 Friends of Mayer 2009-2010 Fundraising EstimateTotal Raised May Total Raised This Year Pledge Drive$50,000$7,265$91,496 Walkathon30,00034,47860,306 Barnes & Noble3,000 3,227 Box Tops1,0003351,041 Dominicks e-Scrip Program1,5001091,546 School Picture Day500 758 Apparel Sales100 119 Wellness & Sustainability 65 Total$86,100$42,252$158,558

9 9 Friends of Mayer 2009-2010 Spending Budget Total Spent through June 12 Total Spent This School YearBalance Copier$12,000$562$10,188$1,812 General Supplies12,000658,2133,787 Art Supplies5,000 7004,301 Staff Support5,000 0 Field Trip/Bus Fees5,0006956,906(1,906) Sports2,200 5891,612 Printing of Parent Newsletters1,000 464536 Hospitality1,000 1,273(273) Community Outreach1,000 415585 Student of the Month Breakfasts70064392308 Honor Student Awards600 180420 Grant Writing expenses300 0 Pledge Drive expenses1,250 1,054196 Walkathon expenses5,6505144,3141,336 FOM maintenance (bank fees, tax filings, etc)500 764(264) Funding Teacher Positions50,000 0 $103,200$1,900$85,451$17,749

10 10 Friends of Mayer 2009-2010 Fundraising EstimateTotal Raised through June 12 Total Raised This Year Pledge Drive$50,000$3,748$95,244 Walkathon30,00065060,956 Barnes & Noble3,000 3,227 Box Tops1,000 1,041 Dominicks e-Scrip Program1,50001,546 School Picture Day500 758 Apparel Sales100 119 Wellness & Sustainability 25.590.5 Total$86,100$4,424$162,982

11 11 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

12 12 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

13 13 2010-2011 Draft Budget Budget Copier$12,000 General Office and Art Supplies 15,000 Field Trip/Bus Fees 7,500 Staff Support 5,000 Technology5,000 Sports 2,500 Printing of Parent Newsletters 1,000 Hospitality 1,500 Community Outreach 1,000 Student of the Month Breakfasts 700 Honor Student Awards 600 Pledge Drive Expenses 1,250 Walkathon Expenses 5,650 FOM maintenance (bank fees, tax filings, etc) 1,500 Funding Teacher Positions 130,000 $190,200

14 14 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

15 15 2010-2011 Fundraising & Activity Plan Review of options Legacy fundraisers and activities Additional for consideration Discussion / finalization of plan To be included in plan Agreement of the group Identification of chair(s) Tentative date (where pertinent) Potential amount to be raised

16 16 Legacy Fundraisers & Events ChairEstimateTiming Pledge Drive Amy Sprenger Leah Talmers Maureen Riordan$125,000August – October, 2010 Walkathon + RaffleCommittee 75,000May 11, 2011 Barnes & NobleMandy Shaw 3,000November 14, 2010 Box TopsSusan Hawkins 1,000Ongoing Dominicks e-Scrip ProgramPam Stennes 1,500Ongoing School Picture DayN/A 750TBD Apparel SalesAmy Sprenger 100Ongoing Wellness & Sustainability RecyclingAnastasia Hinchsliff100Ongoing Total$206,450

17 17 Legacy Activities ChairTiming Website Olivia Potter Sarah LiebmanOngoing Click & PledgeMike BrostedtOngoing Fall Report Card Pick-Up LunchNovember, 2010 Holiday Teacher AppreciationDecember, 2010 Spring Report Card Pick-Up LunchApril, 2010 Volunteer CoordinationLiz OlsonOngoing Wellness & Sustainability Anastasia Hinchsliff Janan AsfourOngoing For Small Hands (Montessori Materials FundraiserTBD

18 18 Additional Fundraisers and Events - General ChairEstimateTiming In-Person Gala / Auction General, Online Auction Personalized, Online Auction (potentially run by teachers) Angeline Lillard Montessori DVD School supply box Halloween costume sale / exchangeAmy Tzur Monthly or quarterly parent night / get togethers Peace photos Holiday bazaar Rummage sale Shopping events (lululemon, Village Paperie, etc.) Selling ads in yearbook Caryl Reinhardt Olivia Potter Maureen Riordan

19 19 Additional Fundraisers & Events - Voting / Clicking / Visiting ChairEstimateTiming Pepsi Refresh N/A Great Schools US Cellular

20 20 Additional Fundraisers & Events - Working with the LSC ChairEstimateTiming Raising School Book Fees Tuition for Pre-K and Kindergarten (like Alcott) Including Businesses in School (like Nettlehorst) Grants (requested by LSC, supported with volunteers from FOM) Expense reductions (e.g., electronic communications, others)

21 21 Additional Activities ChairTiming Sheffield Garden WalkJuly 17-18, 2010 Taste of LincolnJuly 24-25, 2010 Back to School PicnicAugust, 2010 Montessori OrientationAugust, 2010 Summer Socials / Fundraisers Heather Easley-Harries Stephanie LinebaughJuly-August, 2010 Communication Liaison w/AldermanOngoing

22 22 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

23 23 Situation Overview For the 2010/2011 school year, Friends of Mayer was asked to give $130,000 to fund teaching positions We believe we got very lucky this year and that due to severe budget cuts, the need will intensify in 2011/2012. While we don’t know the amount Friends of Mayer will be asked to fund, the amount needed could run in excess of $150,000 and could realistically near $200,000.

24 24 Solution: Pledge Drive Schools in our peer group are using Pledge Drives to fill gaps Alcott (goal of $220,000, raised over $170,00 last year) Nettelhorst Burley Drummond (individual/family recognition levels from $250 to $2,000) Hawthorne Bell Lincoln (phonathon) Disney II Blaine

25 25 Specifics of Appeal Requested amount: $1,200 per student An increase from the $1,000 per student requested last year Focus on $100/month Though focusing on this amount, will also mention 100% participation in all appeals Final appeal: 100% participation, $1 counts as participation

26 26 Making Pledges Pledge commitment is needed by October 15, 2010 and payment in full before June 15, 2011 1) Donate on-line (either in one donation of an amount that you select or convenient monthly installments--you choose the number of months and the amount per month); 2) Pledge now and pay later this school year at a more convenient time; 3) Pledge and pay now by bringing your donation to the school office.

27 27 Question: Why did Friends of Mayer decide to increase the suggested donation to $1,200 per student? Answer: The Oscar Mayer community consists of a great mix of families that span the social/economic spectrum. After analyzing last year’s pledge drive giving patterns, the suggested donation of $1,200 per student will help cover the funding gaps in Oscar Mayer’s annual budget. People will be encouraged to give the right amount for their family, whether it is more or less than the suggested amount; however, we do hope for 100% participation no matter the amount families are able to give. $1,200 per student seems more manageable when emphasized as $100 per month Overall goal increased to $125,000

28 28 Question: How do the Pledge Drive and spring Walkathon work in harmony with one another? Answer: Our feeling is that the Pledge Drive is asking families of attending students to directly donate to support the school; the Walkathon allows our kids to have an event in which they can play an active role (and as well provide extended family, friends, and neighborhood businesses the chance to support the school).

29 29 Pledge Drive Communication Plan Orientation (introduction to FOM is main focus, but mention of pledge drive)TBD We Are A Family letterWed, 9/15 Budget Shortfall Creates Crisis letterThurs, 9/23 Banners put upFri, 9/24 Open House (reinforcement and update)TBD Banners updated/e-mail regarding progressDay After Open House We Need Everyone’s Help letterMon, 10/4 Update to room parents/banners updatedThurs, 10/7 Banners updated/e-mail regarding progressTues, 10/12 FOM Meeting – celebrate successOct Meeting TBD Banners updatedOngoing, as needed Email reminder to drop off check when at school for report card pick-upMon, 11/15 Email reminder end of second quarter (for those paying quarterly)Fri, 1/28/11 Email reminder to drop off check when at school for report card pick-upMon 4/4/11 Email reminder end of year for final paymentsMon, 6/6/11 Acknowledge donors/thank you notesOngoing

30 30 Discussion of Letters We Are A Family letter (signed by Pledge Drive Committee) Budget Shortfall Creates Crisis letter (signed by FOM Board) We Need Everyone’s Help letter (signed by Farah Denahan)

31 31 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

32 32 Summer Meeting Schedule Tuesday, July 20, 6:30 PM Wednesday, August 25, 6:30 PM Location TBD

33 33 Agenda IntroductionsBrad Bane Farah Denahan 6:00-6:10 Budget Report & Approval – April – JuneMaureen Riordan6:10-6:15 School Teacher Funding Request + VoteKatie Konieczny6:15-6:25 2010-2011 Tentative Budget – Overview and process Farah Denahan Maureen Riordan 6:25-6:30 2010-2011 Fundraising & Activity PlanBrad Bane Farah Denahan 6:30-7:10 Pledge Drive Action PlanAmy Sprenger Leah Talmers 7:10-7:35 Summer Meeting DatesBrad Bane Farah Denahan 7:35-7:40 All Other BusinessBrad Bane Farah Denahan 7:40-7:45

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