1. NAU GEAR UP Webinar on the Administration of EXPLORE Stephanie Lewis Director, Program Solutions ACT West Region

2. Welcome and Introductions Participation Instructions What We Will Cover How Questions Will Be Addressed Future Viewing ACT Resources and Contacts Lets Get Started! EXPLORE Administration Webinar

3. ACT’s EXPLORE and reference materials that will be very helpful to you during and after the workshop.

5. EXPLORE Policies and Procedures EXPLORE is a standardized test. This manual details directions for administering EXPLORE in a standardized way which will benefit you and your students.

6. Pre-Test Activities

7. Testing Materials You will receive:  Test Supervisor’s Manual (1 per 20 students)  “Why Take EXPLORE?” Handouts – Available in Spanish http://www.act.org/explore/downloads.html http://www.act.org/explore/downloads.html  Instructions for Completing Your Answer Folder  Test Booklets  Answer Folders  School Header  USPS Postage Prepaid Return Envelopes

8. Take the time to read and understand the Test Supervisor’s Manual

10. Additional Testing Considerations and Pre-Planning Arrangements for test administration Proctors one per room or as needed if you are testing in more than one room Bell schedules (pg. 9 Supervisor’s Manual)Calculators Permitted/Prohibited (pg. 9 Supervisor’s Manual)

11. Additional Testing Considerations and Pre-Planning Cont. Pre-ID labels Must be applied to page 1 of EXPLORE answer folder BEFORE the test for students who do not have a Pre-ID label, please have them bubble their answer sheets to include all the fields that the Pre-ID requires. Ensure that Answer folders/test booklets are properly sorted in advance by class to ensure efficient and accurate distribution Ensure students names are on their test booklets as well as their answer sheets (pgs. 40-41 Test Supervisor’s Manual)Recommend entering Special Status Codes ( SPED,LEP) on Answer folder when pre-ID Labels are applied (pgs. 40-41 Test Supervisor’s Manual)

12. Review and familiarize yourselves with the steps and instructions for completing the Answer Folder

13. Please ensure that your district/school has orde Pre- ID labels as detailed in the instructions found on the ACT Pre-ID website: http://www.act.org/education/order/preid/. http://www.act.org/education/order/preid/ For more information regarding ordering of test materials or Pre-ID labels, please contact ACT Customer Services at: EXPLORE800/553-6244, ext. 1892 or EXPLORECustomerService@act.org EXPLORECustomerService@act.org All Districts Will Use Pre-ID labels

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15. 15 Pre-ID Label (Barcode) Instructions Instructions for Completing Your Answer Folder – Page 3

16. 16 Pre-ID Label Instructions for Students Instructions for Completing Your Answer Folder – Page 3

17. Accommodations Accommodations are determined by the school/district for students that ordinarily use the following to support their learning: – Large Print – Braille – Audiocassette or CD – Reader’s Script Pgs.14-18 EXPLORE Test Supervisor’s Manual

18. Testing Environment  Prepare testing room(s); gain support to create quiet hallways in the area where testing will take place. – Avoid auditoriums and cafeterias  Testing supervisors and room supervisors must prepare properly (read and simulate your test day needs)  Proctor – optional dependent on # of students  Stop watch or interval timer  Extra #2 pencils, erasers, and a pencil sharpener  Scratch paper  Account for all testing materials  Provide roster of students assigned to each test room

19. Preparing Students  Send home “Why Take EXPLORE?” Schedule a pre-test session for non-cognitive  Benefits of EXPLORE – Career exploration – Planning high school courses – Preparing for college  Brief career discussion  Brief explanation about interest inventories

20. Preparing Students (Continued) Review with staff and students the EXPLORE Guidelines  Unauthorized Testing Aids  Questions/Guessing  Rest Periods  Leaving the Room During Testing  Announcement of Time Remaining  Electronic Devices  What Constitutes a “Test Irregularity” during testing Refer to Supervisor’s Manual for additional guidance pgs. 19-22

21. Administration Activities

22. Day of Testing What do the Students Need?  Pencils & Erasers  Calculators? (pg. 9 Supervisor’s Manual)  Instructions for Completing your Answer Folder  Instructions for Completing the Supplemental Questions required by NAU.  Answer Folder (with assigned Pre-ID Label)  Test Booklet (make certain students write their full name on the test booklet cover)

23. Instructions and Procedural Testing Sequence Student Information Section Pgs. 3-5 Pgs. 23-25

24. Pg. 30 Pg. 30 Use Option 3 for Pre ID Label users Pg. 33 Pg. 33 Instructions for Academic Tests English Test 1 English Math Test 2 Math Reading Test 3 Reading Science Test 4 Science Pgs. 44-46 Pgs. 44-46 Disposition of Answer Folders and Test Materials Pg. 65 Pg. 65 Testing Irregularity Report Pg. 63 Pg. 63 Room Supervisor Comments Instructions and Procedural Testing Sequence (cont.)

25. 25 Administration of Non-cognitive Information EXPLORE - Part 1 Non-cognitive (45-60 minutes – must be completed prior to testing)  Student Information  Plans and Background  Needs Assessment  Supplemental Local Items (NAU Website)  UNIACT Interest Inventory  72 Questions Supervisor’s Manual - Pgs. 24-28

26. Administration EXPLORE Part 1 Non-cognitive (45-60 minutes may be completed prior to the tests)  Student Information  Plans and Background  Needs Assessment  Supplemental Local Items  UNIACT Interest Inventory  72 Questions Pg. 6-7

27. Academic Test Administration EXPLORE Part 2 Academic Sections (120 min)  English 40 Items (30 min)  Math 30 Items (30 min) – Calculators Allowed  Break (5-10 min)  Reading 30 Items (30 min)  Science 28 Items (30 min)  General Administration (10 min) Students Must Complete All Sections Pgs. 27-33

28. 28 Although Pre-ID labels will be used, it is still important for students to complete the following blocks: E, F, J, K, L and M only EXPLORE Answer Folders Blocks to Ignore: A, B, D, G, H, I, N, O, P, Q, R, and S Block to be filled in after test booklets are distributed: K

29. 29 Important Reminder Section M: Supplemental Local Questions Provides School specific data on your students You will need to make copies for each student

30. Instructions –For Non-Cognitive Section: Read instructions aloud to students (Use Option #3 in Test Supervisor’s Manual on pg. 30). –For Academic Sections: Read aloud instructions from Supervisor’s Manual (beginning on pg. 33), as students read along in their answer folders.

31. Post-testing Activities for Test Supervisor

32. What To Do Once Testing is Over  Collect Answer Folders – Ensure that each student has marked the correct test form code in block “K” at the bottom of page 1. – Ensure student information is entered/bubbled in correctly. – Ensure pencil marks are complete. (no stray marks)  Collect, Check, (for name),and Store Test Booklets for Redistribution – Students should write first and last name on test booklet to ensure appropriate return of Test booklets to the original student users. – Ensure you store these test booklets in a secure location for later review. – Extra test booklets (unused) save and store in a secure location for use once test results are returned. Post-Testing Process

33. School Headers  Fill Out School Header  Pre-printed label will be on header  Make sure or correctly enter your three-digit contract/cycle code (203) in block “K”.

34. Returning Answer Folders for Scoring Mail all answer folders (standard, make-up, accommodation testing) together. Place your school header on top of your stack of answer folders in your first envelope. If you have testing irregularities fill out the Testing Irregularity Reports and place the report(s) in the first envelope of answer folders. If you are submitting a large number of answer folders for scoring, try and use a single box rather than multiple envelopes to ensure all materials arrive at the ACT scoring center together. If you need to ship more than one box, please number them (1 of 3), (2 of 3), etc… Pgs. 40-44 EXPLORE Test Supervisor’s Manual

35. Post-testing Activity Mailing Answer Folders for Scoring  Place Answer Folders in ACT Pre-Paid Envelope(s)  Each School Mails in Answer Folders to ACT  Allow 3 Weeks for School Level Reports and Student Score Reports to Arrive

36. Reporting Package Schools will receive:  Reports and Supporting Materials  Student Score Reports  Student Score Labels  Using Your EXPLORE Results  Roster of Student Records  Profile Summary Report by School  Presentation Packet  Item Response Summary Report  Early Intervention Rosters  Data File CD Districts will receive:  Profile Summary Report by District  Item Response Summary Report by District  District Data File CD  Copies of School Profile Summary Reports Pgs.51-56 EXPLORE Test Supervisor’s Manual

37. What’s Next

38. 38 Data Interpretation Workshops ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops this year: ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops this year: Option A: EXPLORE 101 Refresher Webinar – December 6 (prior participants) (prior participants) Option B: EXPLORE 101 Regional Workshops – January 2013 (all new participants) (all new participants)

39. OPTION A: EXPLORE 101 Refresher Webinar December 6, 2012 Webinar This webinar is REQUIRED for any District Liaison and & CC Coach who: a)participated in an EXPLORE Regional Workshop (‘EXPLORE 101’) last January, AND b)plans to conduct the required post- assessment activities with students and parents before the January 2013 EXPLORE 101 Workshops ). 39

40. EXPLORE 101 Refresher Webinar Webinar will cover:  Provide updated PowerPoints for Student and Parent Sessions  College and Career Planning Guides and PreECAPS  Final Reports  Student Score Report  Profile Summary Report  Item-Response Summary Report  Early Intervention Rosters  College Readiness Standards and Benchmarks  Rigorous core courses and their impact  What to do next with the data

41. Option B: EXPLORE 101 Regional Workshops January 2013 Locations and dates TBD Participation in one of these regional workshops is REQUIRED for any District Liaison or CC Coach who did not participate in an EXPLORE Regional Workshop last January – in other words, 2012-13 is your first year as a Liaison or Coach 41

42. EXPLORE 101 Regional Workshops Workshops will cover:  Helping Students and Parents Understand, Use and Act on EXPLORE Results (PowerPoints and use of Materials)  College and Career Planning Guides and PreECAP’s  Final Reporting Guide/Final Reports for NAU/GEAR UP  Student Score Report  Profile Summary Report  Item-Response Summary Report  Early Intervention Rosters  Many other resources to help your students  College Readiness Standards and Benchmarks  Rigorous core courses and their impact  What to do next with the data 42

43. Ordering College and Career Planning Guides and PreECAPS

44. Each College and Career Coach will Order EXPLORE Student Materials for their schools at the Expect More Arizona website: http://pages.s6.exacttarget.com/CCPGOrder/

45. PowerPoint for Student Session

46. PowerPoint for Parent Sessions (English and Spanish)

47. Additional Resources EXPLORE Student Website www.explorestudent.org Materials for Educators www.act.org/explore/downloads.html ACT Website http://www.act.orghttp://www.act.org EXPLORE Arizona Project Website https://sites.google.com/site/exploreazproject/home https://sites.google.com/site/exploreazproject/home

48. 48 Instructions for how to access and or share this presentation/workshop Website URL: Ann will send the recorded link out at the conclusion of the Webinar Webinar and PowerPoint will also be available on the EXPLORE Website: http://Sites.google.com/site/exploreazproject/home

49. Ann Connelly 602-728-9526 ann.connelly@nau.edu Stephanie Lewis 916-631-9200 stephanie.lewis@act.org For Additional Information:

50. Questions?