1. IPC Mail Registration Device

2. IPC Mail Registration Device & Future of Mail by Air vision

3. Road map – to implement step by step:
IPC Initiative Future of Mail by Air; Mission, Vision & Road Map
Mission:
Transfer traditional business processes between posts and passenger carriers into business partnership, ensuring a sustainable and reliable network for carriage of mail by air
Vision:
Efficient Capacity planning, Improved Visibility and Accountability, Electronic Settlement, Reduced operating costs by aligning Post and Airline processes /systems, implementing Standard Operating procedures
Road map – to implement step by step:
Mail booking based on forecasted volumes, Simplified tracking & Nesting, electronic POA & POD, Paper Free transport & accounting, Mail managed in Cargo systems

4. What is mail and how is mail tracked and transferred between post and air carriers ?
Mail items
Letters
C6/C5 avg.15gr
C4 avg. 75 gr
Bulky < 2kg
Parcels
Avg 4.5 kg
EMS
Expedited
All sizes
Mail receptacles
Receptacle ID tracking
Handover equipment
Only for handover
Loading on/from aircraft
Transfer to/from aircraft

5. Electronic Acountability
Current stage FoMbA
Invoicing
Handover
to Post
Transport
to Carrier
Production
Booking
Sourcing
Sourcing = “handshake” service contract
Booking / Booking message = “handshake” on the capacity confirmed booked for a mail consignment per flight
Consignment / CARDIT = consignment mail to carrier, specifying receptacle Ids in line with contract
Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are received
Handover Destination – POD / RESDIT 21 = “handshake” on what receptacle IDs were delivered at destination
Settlement = “handshake” payment based on POA / POD

6. Use the IPC Mail Registration Device – concept
Challenges to provide POA and POD Taking custody AMU & Warehouse scanning
It is not a realistic expectation that carriers invest in data capturing transfer of custody at all outer stations, each with their own hardware/software solutions
At many airport sites mail is collected from AMU and delivered to AMU => transfer custody at the postal facility
Data capturing of receptacle IDs => at carrier warehouse
=> Gap between data capturing event and transfer custody
Constraints receptacle ID scanning at postal facility: process delay, space, security, not ramp handler function
Solution:
Use the IPC Mail Registration Device – concept

7. IPC MRD concept for POA and POD Data capturing efficiency & data sharing
Mail Registration device is installed at postal facilities where transfer of custody takes place and is used by carriers
Origin post nests by scanning receptacle IDs in to handover equipment staged for collection, attaching a nest ID
Carrier-handler records the transfer of custody at origin at handover equipment level by MRD scanning of nest ID
At destination the carrier attaches an MRD created nest ID to handover equipment after recording delivery at MRD
The post scans MRD nest ID and receptacle IDs taken out of handover equipment delivered by carrier
All data are collected and consolidated by IPC
IPC produces POA and POD files for air carriers
IPC produces reports for Posts, Handlers and Carriers

8. IPC Mail Registration Device The Carrier / Handler Process

10. 1 2 3 4 4 1 2 3

12. 1 2 3 4 4 1 2 3

13. IPC Mail Registration Device The Postal Process

14. Postal scans in XML file:
SK 1234
Postal scans in XML file:
SK 1234
BEIPCAIPCTSAAUN
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA

15. IPC Mail Registration Device IPC Data Consolidation & Data Sharing Process

16. MRD syncs records to IPC
CPH
Aviapartner
SK 1234
BEIPCAIPCTSAAUN
25/02/ :43:12
Air Carrier POD XML file for RESDIT 21:
SK – SK1234 – CPH - POD
25/02/ :43:12
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
Posts send XML scans file:
SK 1234
BEIPCAIPCTSAAUN
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
USJFKADKCHPAAUA
MRD reports

17. MRD Reports

18. Future of Mail by Air Initiative POA & POD, efficient data capture and sharing
Origin Post
Tarmac
Flight
Tarmac
AMU Destination
Delivery
Handler uses MRD scanner to scan container-journey ID/ ULD ID or any receptacle ID to record delivery to Post
IPC consolidates MRD recording with CARDIT info to produce a POA file that air carrier uses to send RESDIT 74
Handler uses MRD scanner to scan container-journey ID at collection to record possession event
IPC consolidates MRD recording with postal scan data to produce a POD file that air carrier uses to send RESDIT 21
Receiving Post sends XML file with scan data to IPC
Receiving Post scans receptacles out of cart for RESCON
Post scans receptacles while loading ULD and creates nest ID: container-journey ID
Post attaches container-journey ID label on ULD
Post links container-journey ID to ULD ID in CARDIT
CARDIT
RESDIT 74
RESDIT 21
PRECON
RESCON

19. IPC MRD benefits for handlers
Universal simplified registration process at each MRD location to replace current cumbersome signing and stamping of different format local paper forms
No need to have delivery bills signed as an electronic POD is produced and also the reports can help monitor the deliveries: no need to WAIT for postal staff to sign
Handlers can use MRD data to  prove efficient operations to carriers (currently some handlers and carriers exclusively use the MRD reports as handover process monitoring tool)
No need to use different systems provided by different vendors at different outer stations – use of MRD and working with MRD data may be sufficient

20. IPC MRD benefits for handlers
IPC notices some handlers scan receptacles handled in their warehouse twice, one with their own system (reporting and accounting) and once with a vendor system for the air carriers.
The IPC MRD concept includes the option to provide the handler with the data on deliveries in XML format
IPC provides access to reports both local management level as well as headquarters level for multiple locations
The advantage of looking at the same set of data by all stakeholders helps in clarifying issues objectively
Using the data helps local and head quarter management to manage mail collection and deliveries against their own KPIs and vs. contractual commitments with air carriers

21. Benefits for air carriers01
Benefits for air carriers
The MRD brings:
Clarity in custody transfer through the electronic handshake between post and airline
Visibility for both airline and customer through a neutral (IPC) technology
Sanity in the commercial relationship between post and airline to evaluate quality (mirror reports)
Process efficiency as it requires only a single scan per nest
Simplicity as the handler does not have to manage different scanning systems (depending on the carrier’s choice)
Cost efficiency as it reduces or even exempts positive data capture at carrier’s warehouse
The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

22. 02
Success
AF and handler SoDExI actively participated in the implementation of the MRD in Paris CDG airport, systematically using it for deliveries to La Poste.
The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

23. 03 Success Air France-KLM uses the MRD reports provided by IPC to:
Respond to customers’ requests
Monitor quality of delivery times
Monitor use of system
The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

24. Challenges / Next steps04
Challenges / Next steps
Expand handlers’ use of MRD in equipped stations, for both inbound and outbound mail
Gather sufficient data consistency to upgrade airlines’ IT systems to turn IPC data into RESDIT 21 or RESDIT 74
Spread the word to customers and industry partners that this is the way to go to simplify and improve visibility for posts and airlines
The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.