1. The Universe Boot Camp Google’s Online Tools for improved Productivity and Communication G. William JamesHandheld Computer Solutions

2. Handouts and Downloads www.pdapowerplus.com Contact Me william@pdapowerplus.com

3. Ever Wondered If You Could Have... A unified online solution for: Email Voicemail and custom messaging Blogs and social networking Easily sharing listing photos Sharing listing video to buyers? Enhancing my web site? An easy way for potential clients to vet me? Map locations for my showings? Manage and share my calendar with colleagues Share documents with anyone, anywhere, anytime… …And manage my budget all at once?

4. GmailGoogle DriveGoogle Talk Google Latitude Google Calendar BlogSpot Google Chrome

5. What is Cloud Computing? Information resources and services  Software Applications  Data  Processing of information All done on the Internet from a “cloud” of resources over the network. No software installation Intra-nets: Private cloud applications for organizations

6. What is Cloud Computing? An internet-based model for groups to become more efficient through sharing. Does not bog down your server, no software installation is required. Businesses may choose to create a private cloud within their own firewalls Cloud computing groups may be scalable or virtualized. Some businesses offer services whereby one may purchase only the services used. - Business insider.com

7. A great tool to store documents securely on the cloud. Instantly accessible from all Internet connected mobile devices Share large file folders and media with others by email Instantly upload photos from your mobile devices Remotely share files into your Dropbox by email A favorite app to organize everything I do, all on the cloud. Instantly accessible from all Internet connected mobile devices Create notebooks to organize anything you can imagine Create text, audio or video notes, or clip web pages right from the Internet Share your information through social media, web, email or text messaging Instagram is a social media network that lets you capture photos and video in creative ways to share them with your followers. Posts can be shared on websites, Twitter, Facebook, Email, and Foursquare. Build your brand presence and use it to educate, inform and advertise Adopt a social media strategy, integrate personal style with professional marketing Favorite Cloud-Based Apps Dropbox Evernote

8. Google+Google Calendar Google DriveGoogle Voice CRM Client Relationship Management System Communication Productivity Marketing Sales Management

9. The Three Steps To Building Your CRM Step One: Start with what you already have Go through each of your contacts, looking for empty spaces Fill those gaps as much as possible, with a focus on future marketing Step Two: Customize, categorize and downsize Create custom categories, and identify who goes where Place contacts in multiple categories if possible Delete or archive contact information you no longer need or use Step Three: Back up your data and share it on the cloud Export your entire database and save it on an external disk Export and copy your data into Gmail or another online PIM system Store a copy in an online file storage server- it can easily be shared from here Set a weekly date for backing up and renewing stored data

10. Select Menu > Import and Export > Export to a file (Outlook 2007)

11. Select Comma Separated Values (Windows)

12. Select Contacts

13. Save the file to an easy to find folder on the computer

14. Map the custom fields – choose the fields you want to export

15. Save the file

16. How to export your CRM to Google Contacts from your current contact database Regardless of the PIM you currently use, the process of exporting your contacts and importing the data into Google Contacts is relatively easy, if you follow the steps, you’ll have your contacts copied over in no time. In this case we will use Microsoft Outlook. Click these links to learn to export from other databases: Export Act! to a CSVExport Top Producer to a CSV Export Blackberry to a CSVExport Yahoo! to a CSV Export Mac Contacts to a CSVExport from Outlook 2010 Export Hotmail to a CSVExport from Outlook 2007 Export from Verizon Backup Assistant

17. Open Gmail Contacts, select New Group from the left column

18. Enter the names of the groups to be imported

19. Select Import Contacts, Choose the saved CSV file and Import.

20. The Imported group will be named Imported Date. Select all, Click Groups

21. Change the Imported contacts from Imported date to the new group name

22. Add your contacts’ Birthdates, anniversaries and custom anniversaries

23. In Google Calendar, add a Contacts’ birthdays and events calendar which will populate automatically from your CRM

24.  Generous (15GB) mailbox  Simple to organize  Flexible and transparent  Easy to set up on mobile devices  account Interoperability with Microsoft Outlook email and calendar  Mobile email, calendar and IM access  Gmail contacts compatible with many applications  An IMAP server for mobile use  Converge all your email accounts to one Gmail account  Telephone and videoconferencing functions Google Gmail Gmail Features and Benefits

25.  Start by creating a Google account  Select Gmail from apps list, log in using Google account  Set up Gmail mail send and receive options  Set up user interface options Customizable options for Gmail offline Gmail offline lets you work with your email from the browser without an internet connection With new options for Gmail offline, you can: Configure how much of your old email is available when offline. Enable Offline Gmail from the Labs, and customize which labels are synchronized, Configure how far back messages are included for offline use Determine which attachments you can access offline Google Gmail How To Set Up And Use Gmail

26. Google Gmail Start by creating a Google account 1. Set up User interface  Plug-ins – Adds functionality to your Gmail both for PC and mobile device  General tab – sets the screen settings, signature and vacation responder  Labs – Your source for many enhanced plug-ins and other features  Labels – Categorize incoming mail, make sorting much easier  Filters – Organize labeled messages, and choose features  Stars – Click on star to highlight a message, as a reminder How To Set Up And Use Gmail

27. Google Gmail How To Set Up And Use Gmail Customize Settings 1. Personalize your display  General settings – Settings for message display, font, signature, etc.  Labels – Categorize incoming mail, make sorting much easier  Accounts – Forward all your email accounts to Gmail, and control them!  Filters – Customize how mail is delivered and organized  Forwarding & POP/IMAP – Settings to bring other email accounts to Gmail  Chat – Set up features for IM, telephone and video Hangouts in Gmail  Labs – Add some useful features to improve and personalize Gmail  Offline – Turn offline access on and read delivered email without internet

28. Google Gmail Create a folder to hold just these emails Leave a copy on the original server If the email server denies Gmail access, simply forward the email account manually from the email account. You will have to add the email account to the list by selecting “Add another email address you own”. How To Set Up And Use Gmail In Accounts, Select “Add a POP3 account you own” Add the email address to be forwarded Choose to skip the inbox, into folder

29. Google Gmail You must verify the account before it will add to the list. Gmail will send an email with a confirmation code to enter on the next screen. How To Set Up And Use Gmail To add an account manually Add another email address you own Check to box to treat as an alias Select to send through Gmail servers

30. Google Gmail Create a folder to hold just these emails Leave a copy on the original server If the email server denies Gmail access, simply forward the email account manually from the email account. You will have to add the email account to the list by selecting “Add another email address you own”. How To Set Up And Use Gmail Create Labels to better organize your email Add the email address to be forwarded Choose to skip the inbox, into folder

31. Google Gmail How To Set Up And Use Gmail Customize Settings Create Labels to organize incoming mail in folders  Left click mouse on each label to color code and add sub-labels

32. Google Gmail How To Set Up And Use Gmail Customize Settings Assign incoming mail to be delivered into a folder  Future messages will automatically file into the folder

33. Google Gmail How To Set Up And Use Gmail Customize Settings Create filters to customize mail delivery  Future messages will automatically file into the folder

34. Google Gmail Apply the filter to previous messages Select the filter parameters How To Set Up And Use Gmail Create Filters and customize incoming mail Add the email address to be filtered

35. Google Gmail How To Set Up And Use Gmail Customize Settings Create Labels to organize incoming mail in folders  Left click mouse on each label to color code and add sub-labels

36. Google Gmail Customize Settings 3. Set up phone and video chat features  Turn on Chat – Located in Settings  Download the plugin –The http://www.google.com/hangouts/  For Mobile Devices– Add the Hangout or the Google+ app onto devices.  Free Video and phone – connect with contacts on mobile or desktops How To Set Up And Use Gmail

37.  One number rings all your phones  Customize your business phone number  Works with both land lines and mobile phones  Incoming Call Control– Direct certain callers multiple phones, or voicemail  Easy to set up and customize  Create custom greetings to give a personal and professional reception  Transcribed and forwarded voicemail messages  Record calls, block callers, conferencing features  Keep detailed records of calls and text messages Google Voice Google Voice Features and Benefits

38. Customize Settings Start with your Gmail Contacts  Organize Groups – Decide what users will receive which greeting Customize Google Voice Settings  Labels – Categorize incoming mail, make sorting much easier  Calls & Chat – Create the settings for free calls, SMS, chat or AIM  Web Clips – Choose or create screen access to your favorite RSS feeds  Offline – Turn offline access on and read delivered email without internet How To Set Up And Use Google Voice Google Voice

39. Start by creating a Google Voice account 1.Establish the account with a valid mobile or desk phone 2.The number must be verified by Google before proceeding How To Set Up And Use Google Voice Google Voice

40. Start by creating a Google Voice account 1.Set up a Google Voice number 2.The best choice here is to choose I want a new number How To Set Up And Use Google Voice Google Voice

41. Enter an Area Code, City or Zip Code to search for a number How To Set Up And Use Google Voice Google Voice

43. Start by creating a Google Voice account 1.Sprint mobile customers can easily use their own number 2.Other carriers must port their number- restrictions may apply 3.Use the Lite version- get the voicemail but not all the features How To Set Up And Use Google Voice Google Voice

44. Using a Google number Using a non-Google number You chose a custom number from Google during sign up. Or use your Sprint number You are using a phone number assigned to you by your mobile carrier. Receive a new custom number Google voicemail Forwarding calls Recording calls SMS International calling Voicemail transcription ListenIn TM Custom Voicemail Greetings Blocking callers Conference calling Mobile apps

46. How To Make International Calls From your mobile phone:  GV Mobile App – Call through the app on iPhone, Windows and Blackberry  Android users make calls normally, after installing the GV app.  You will be charged the low international rate to your Google Wallet account  Calling from outside the US, use WiFi to dial the call through your Google Voice number, prompt #2 to dial out. Calls back to the US are $.01/minute Calling from your tablet:  Install the free Talkatone app, make all US calls free via WiFi  Use Talkatone while abroad to call at Google rates over WiFi Google Voice

47. How To Avoid Being One Of These People  Treat your smartphone in many ways as you do your computer  Regular maintenance extends battery life, speeds up device  Simple steps will avoid frustration, and perhaps avoid embarrassment Regular maintenance can keep you and your phone running smoothly

48. Regular Maintenance Tips  Clean out your email and text messages (Archive or Delete) See the smartphone as a convenience for email, and save email on computer instead  Move all media (photos, video, music) to the memory card (Blackberry) Organize media files for quick access, especially listing photos  Delete temporary Internet files, cookies, clear browser history Can typically be found in the Web browser settings menu  Reset your device once per day  Stop running apps in the background to recover processor speed

49. Regular Maintenance Tips  Clean out your email and text messages (Archive or Delete) See the smartphone as a convenience for email, and save email on computer instead  Move all media (photos, video, music) to the memory card if necessary Organize media files for quick access, especially listing photos  Delete temporary Internet files, cookies, clear browser history Can typically be found in the Web browser settings menu  Reset your device once per day  Stop running apps in the background to recover processor speed

50. Android 2 & 3 Android 4

52. Android 2 & 3 Chrome Android 4FireFox

53. Clear Internet Explorer on Windows Phone Open Internet Explorer. Tap Settings > delete history.

54. Try IFTTT (If This, Then That) Apple iPhoneAndroid

55. Clear RAM = Faster DevicePress Stop To End Processes Settings > More > Application Manager or Apps > Slide left to Running

56. Google Calendar Cloud- Based Time Management and Productivity  Create, edit, and share multiple calendar categories  Customize alerts and reminders  Create your own custom login page  Two-way sync to your PC or Mac over the Internet  Share one or multiple calendars with anyone online  Attach items to calendar events  Collaborate in real-time with others  Upload any type of file for storage up to 1GB  Tons of useful new features

57.  Create, edit, and share multiple calendar categories  Customize alerts and reminders  Create your own custom login page  Two-way sync to your PC or Mac over the Internet  Share one or multiple calendars with anyone online  Attach items to calendar events  Collaborate in real-time with others  Tons of useful new features Google Calendar Features and Benefits Google Calendar

58. Start by setting up your Google Calendar account 1.Click Calendar located on the black bar atop any Google app 2.First time users complete the setup wizard How To Set Up And Use Google Calendar Google Calendar

59. Start by setting up your Google Calendar account 1. Set up User interface  General – User options for time zone, screen layout, etc.  Calendars – Add up to 25 calendars to use and share  Mobile Setup – Have Calendar alert you on your mobile phone & tablet  Labs – Optional, very useful features and add-ons for your convenience How To Set Up And Use Google Calendar Google Calendar

60. Start by setting up your Google Calendar account 1.Click on the gear, select settings 2.Select the Calendars tab at top left How To Set Up And Use Google Calendar Google Calendar

61. Start by setting up your Google Calendar account 1.Select Calendars, add a new calendar 2.If desired, invite a user to share the calendar 3.Choose access permissions for each sharer 4.This shared calendar is a mirror image to all sharers 5.Calendars may also be made public and searchable 6.Import iCal or Outlook CSV calendar files into a Calendar How To Set Up And Use Google Calendar Google Calendar

63. Creating Calendar Events 1.Select Create 2.Enter event details, select calendar, save How To Set Up And Use Google Calendar Google Calendar

64. Add Custom Calendars, add a Birthday and anniversary calendar 1.Left click mouse on the arrow for Other Calendars 2.Select Browse Interesting Calendars 3.Select More, add Contacts’ Birthdays and Events How To Set Up And Use Google Calendar Google Calendar

65. Make The Calendars On All Your Devices Say The Same Google Calendar For Apple iPhone, and iPad Open Settings on your Apple device. Select Mail, Contacts, Calendars from the menu Select Add Account. From the list select Gmail. Fill in the page with your Gmail account and password, username is the same as your email address Turn on the settings for each function. If you have the prompt to archive messages, turn the choice to ON. NEXT, to set up the Apple calendar to sync your multiple Google calendars Open Safari Browser Type the address www.google.com/calendar/syncselect Press Go Sign in to the Google page with your Gmail username and password Select the Google calendars you wish to display on the Apple calendar. Save your selections Create a Gmail account to sync your email, calendar and notes to your laptop, smartphone, iPad and other tablets all at the same time. Both iPhone and iPad both must be done.

66. Open Settings Select Mail, Contacts and Calendars Select Gmail Create Gmail account Sync Mail and Calendars On Apple Devices

67. How To Make The Apple Calendar Mirror Your Google Calendar 1.Open Safari 2.Enter the URL: http://www.google.com/calendar/syncselect

68. Configure Calendar Sync in Safari How To Make The Apple Calendar Mirror Your Google Calendar 1. Check boxes to choose which calendars to display. 2. Save.

69. Google Drive  Create, edit, and share documents, spreadsheets and presentations  Upload your current docs from your PC or DropBoxDropBox  Easy to convert documents to other formats (DocX, PDF, etc.)  Share documents with anyone online, publicly or secured  Create folders and store documents online as a backup  Collaborate in real-time with others  Upload any type of file for storage up to 1GB  Tons of useful new features Cloud-Based Document Management and Storage

70. Google Drive 15 GB of Free Storage Shared between Gmail, Drive, and Google + Photos Converted Docs are not counted in used storage space!

71. Google Drive Begin by downloading the Drive for PC or Mac 1.The desktop app will sync with the cloud app automatically How To Set Up And Use Google Drive

72. Google Drive Create new documents and folders to organize them 1.Create from either the desktop or the cloud app How To Set Up And Use Google Drive

73. Google Drive Google Drive File Formats – Only converted files editable MS Word File uploaded, not converted MS Word File uploaded, converted MS PPT File uploaded, converted MS PPT File uploaded, not converted MS Excel File uploaded, not converted MS Excel File uploaded, converted Google Docs Form Generator File Adobe PDF File uploaded, Stored

74. Google Drive Create sub-folders to share with other Drive users 1.Users can see only what you share with them. How To Share Google Drive Files and Folders

75. Google Drive Use this link for email, Facebook, etc. Choose viewing or editing rights here Invite people to share and use Docs How To Share Docs With Other Drive Users Select “Share” in the upper left screen

76. Google Drive Share Docs with other Drive users Invited users can either view or edit Owner can change who owns the doc Those who do not have a Google Drive account will view shared docs via the Google Drive Viewer, which accompanies the document, which cannot be edited in this mode.

77. Google Drive Collaborate On Docs With Others In Real Time Invited users can either view or edit Owner can change who owns the doc Those who do not have a Google Drive account will view shared docs via the Google Drive Viewer, which accompanies the document, which cannot be edited in this mode. Documents you’ve shared with others can be viewed on all screens at the same time. Users who can edit may make changes that are seen in real time by all viewers. Great for meetings from remote locations or sales presentations

78. Google Drive Collaborate On Docs With Others In Real Time Collaborators online will be shown at the top of the screen, with different colored cursors while editing. Collaborators who do not have editing rights may be given the ability to make comments during the process.

79. Google Picasa Web  Online Photo Sharing Service  Simple to organize  Upload thousands of photos  Share photos by link in email or social media  Create slideshows for your website or blog  Desktop companion application  Create video slideshows or collages  Version 3.0 Auto-tags recognizable faces Picasaweb.google.com

80. Ten times more albums. Those of you who have close to 1000 web albums on Picasa Web Albums will be happy to learn that you can now store up to 10 thousand web albums on the site. Since each web album can hold 1000 photos, this means you can potentially post 10 million photos on Picasa Web Albums! Edit photos with Google+ Google+ has some useful tools for editing photos. It’s not as good as the PC software Picasa 3, but will allow you to make basic crop, tone and red eye reduction. Share your Unlisted Gallery. Forget sharing unlisted albums one by one! Use the unlisted gallery URLto share with family and friends. You can always reset the authorization key in the Settings page if you'd like to change who can view your unlisted albums. Post to Google+, Facebook, LinkedIn, Blogger and Twitter. Share your Picasa Web Albums photos with friends in more places! Just click the Buzz, Blogger, and Twitter icons to the right of your photo to post links in those networks. Generate a link on the right panel just below to post anywhere else you can post a link, such as in facebook. Google Picasa Web

81. Your Private Album Dashboard

82. Google Picasa Web Photo Album slideshow in Fullsceen

83. Google Picasa Web Paste this link to email or social media Embed this code into a website or blog Drop photos onto a Google map here Embed a slide show into a website here Share to Google+ or email to prospects How To Share Your Picasa Web Albums

84. Google Picasa Web Embed A Slideshow To A Website

85. Google Picasa Web Create A Location Map And Insert Photos

86. Google YouTube  Upload, edit, and share video captures  Upload your current videos from smartphone, tablet or camcorder  Edit and enhance video files with easy to use editing tools  Share video files Publicly on YouTube, by email or your websites  Create a YouTube Channel and broadcast your favorite videos  Invite subscribers to follow your YouTube Channel Cloud-Based Video Service

87. Google YouTube  Upload, edit, and share video captures  Upload your current videos from smartphone, tablet or camcorder  Edit and enhance video files with easy to use editing tools  Share video files Publicly on YouTube, by email or your websites  Create a YouTube Channel and broadcast your favorite videos  Invite subscribers to follow your YouTube Channel Cloud-Based Video Service

88. Google YouTube YouTube Channel Page

89. Choose Type Upload from Source How To Upload To YouTube Google YouTube

90. Use the Video Manager to create, upload and edit Create a video directly from your webcam or upload from your computer or video recorder. Create a video slideshow from a list of photos Learn to broadcast your video Hangouts (see Gmail features) Use the video editor tool to enhance those you have uploaded. Google YouTube

91. Edit and enhance your video Files Edit title and privacy, trim and color enhance, add free music, annotations and captions Choose a thumbnail image for YouTube search Edit privacy (public, unlisted, or private) Use keywords (tags) to improve your position in the search results in YouTube video search Google YouTube

92. Begin by downloading the Drive for PC or Mac 1.The desktop app will sync with the cloud app automatically How To Set Up And Use Google Drive Google YouTube

93. Questions?

94. Handouts and Downloads www.pdapowerplus.com Contact Me william@pdapowerplus.com

95. Thank You! Handheld Computer Solutions Master Of The PDA G. William James

96. Handouts and Downloads www.pdapowerplus.com Contact Me william@pdapowerplus.com