1. BY ALFREDO C. MEDRANO Planning Officer III – Ilocos Norte
LECTURE ON EBEIS BOSY 2015 BY
ALFREDO C. MEDRANO
Planning Officer III – Ilocos Norte

2. THIS LECTURE CAN BE USED IN ELEMENTARY AND SECONDARY, THOUGH THE EXAMPLES OR TABLES ARE FOR ELEMENTARY, THE PROCEDURES ARE THE SAME IN THE SECONDARY

3. Using any browser, type in the address bar the EBEIS Website: ebeis
Using any browser, type in the address bar the EBEIS Website: ebeis.deped.gov.ph/beis

4. LOG IN TO EBEIS: ebeis.deped.gov.ph/beis
Click Sign In to log in to EBEIS System
NOTE: BEFORE ENCODING YOUR DATA ONLINE, YOU MUST HAVE TO FILL UP FIRST THE PRINT VERSION OF GESP, GSSP FORMS FOR YOUR REFERENCE, YOU CAN ASK YOUR PLANNING OFFICER THE SOFT COPY.

5. LOG IN MENU
Type username and password, Use LIS username and password to Sign In

6. After encoding the School Account Username and Password, click Sign In

7. EBEIS DASHBOARD OR HOME PAGE
With out this menu, it means you log in as Personnel not school representative

8. TO START ENCODING, CLICK BEIS DATA ENTRY

9. Click Government Elementary School Profile (Beginning of the SY Data)

10. In the Cut-off Date column, Click 2015, June 5 to open the School Profile

11. Update the Basic Information and Contact Information

12. Click UPDATE button to SAVE CHANGES

13. After saving, it displayed Update successful with green color, if there are errors, it will display the error with red mark and background, Click Learner Data to open

14. You must provide the Data
Data From LIS System
You must provide the Data
Shaded boxes cannot be edited (From LIS), not shaded boxes (you can fill up if you have data)

16. NOTE: PLEASE ALWAYS READ THE INSTRUCTIONS BELOW EACH TABLE

17. Click save to update data

18. After saving, it will display Update successful if there is no error, else it will display the error

19. In the Age Profile, it will automatically get the age profile in the LIS, so you cannot edit this page, so Click Shifting Schedule

20. Click Yes if you have Shifting Schedule, if none just click Save, Click Multigrade Class, if you have multigrade class, if none goto next table

21. After saving, there is a notification that Update successful, Click Edit if you want to Edit data, Click Multigrade Classes to move to the next Tab

22. In MG Class 1 – Ex. Click the box Grade 1 and Grade 2
Click the Box if you have multigrade class or leave it blank if you have none then Click Save

23. After saving, it will display Update Successful, Click Learner by Program

24. Type the data if you have Learners Data by Program, if none, just Click Save

25. After saving, Update successful, Click Learners with Exceptionalities

26. Encode data if you have, please always read the instruction below the table

27. Click Save to save the updates

28. After saving, Click Locally Funded Personnel

29. Encode the number of locally-funded personnel

30. Provide Reasons if there are changes in the last year data
Click Save to update

31. After saving, Update Successful, Click the next table, Non-Teaching Personnel

32. In the Teaching Related and Non-Teaching Personnel, please take note that school heads with two schools should be counted only once (mother school), also all positions should be based on PSIPOP, not designations

33. Provide reason if the number of personnel changes from previous data
Please always read instructions below each table!!!!
Provide reason if the number of personnel changes from previous data
Click SAVE, to update changes

34. After saving, Click again the next Table, Teaching Personnel

35. In the teaching personnel (previous SY data was reflected in the current School Year), thus, you can just if there are change (please always based your data in your PSIPOP)

36. Please always read instructions below each table!!!!

37. Provide reason if the number of personnel changes from previous data
Click Save button to save changes

38. After Saving, Click again the next Tab, Data by Teaching Assignment

39. Data in the Teaching assignment was reflected last School Year (previous), thus, you can edit if there are changes in the number of teachers

40. Please always read instructions below each table!!!!

41. Please always read instructions below each table!!!!

42. Please Click SAVE button to update changes

43. After saving, Click again the next TAB, Facilities

44. Tick or Click the box of the appropriate data, scroll to display more
In typing the Cost, please do not use comma
In the availability of Water Supply, if you selected Local piped, you must indicate the Average Cost and Funding Source

45. Click Save to Update changes
In typing the Cost, please do not use comma
In the availability of Electrical Supply, if you selected Grid Supply, you must indicate the Average Cost and Funding Source
Click Save to Update changes

46. After Saving, Click again Computer Usage

47. Type the number of functional computers in the school by funding source, leave it 0 (zero) if none

48. Click Save to update changes
Please always read instructions below each table!!!!
Click Save to update changes

49. In the Data on Internet Connectivity, If there are ISP in the area, Check the ISP

50. If the school subscribe an Internet, fill up the average monthly expense and funding source, if not, you must still Click Save

51. After saving, click the Site Info Tab

52. Fill up the required data, then click Save, then after saving, click Other School Data

53. After Saving, Click Other School Data

54. In this table, you must click EDIT if you have Feeding Program, if none, Click another Table, Disaster/ Calamities

55. Click the Natural Hazards and human induced hazards for the month of April and May 2015 that occurred in your school and immediate surrounding if applicable

56. If applicable or not applicable you must always click SAVE

57. Update Successful (Last Table)

58. After accomplishing all the Tables, please review them again and again, before submitting online. If you found errors, click Edit button to update/correct your data. If you have already reviewed and found it accurate and ready to submit, then Click again BEIS DATA ENTRY

59. HOW TO SUBMIT ONLINE
CLICK BEIS DATA ENTRY

60. Click Government Elementary for Elem or Secondary School Profile (Beginning of the SY Data)

61. In the Action button (right side) Click Submit

62. Click Submit Report to Submit report Online

63. HOW TO SWITCH FROM EBEIS TO LIS SYSTEM
Click the name of school head above, Click Learner information system, it will automatically switch you to LIS System

64. HOW TO UPDATE / CHANGE/EDIT SCHOOL HEAD INFO, PASSWORD AND USERNAME
Click the name of school head above, Click My Account

65. Click View Detailed if you want to update/edit School Head
Click username if you want to change your username
Fill up this, if you want to change your password

66. FOR SCHOOL HEADS WITH TWO OR MORE SCHOOLS:
HOW TO SWITCH TO ANOTHER SCHOOL AFTER SUBMITTING THE FIRST SCHOOL WITHOUT SIGNING OUT?
Click the name of school head above, Click Administration or My Account

67. Click here and select the school you want to open, Ex
Click here and select the school you want to open, Ex – Esperanza ES

68. Click Enhanced Basic Education Information System

69. Click Sign In

70. In this page, you have already opened again another school, follow the above procedure

71. HOW TO REQUEST TO REVERT BEIS REPORT STATUS FROM SUBMITTED TO PREPARING?
If you have submitted and you want to edit data, click Status of Request to revert BEIS Report Status

72. Click Create Request, then follow the instructions, after requesting, call your Planning Officer to approve your request for faster action.

73. THANK YOU FOR USING MY LECTURE