1. H.S. AIMS Pre-Test Workshop Spring 2012 1

2. Critical Dates AIMS Test Delivery to Warehouse Feb. 6 -9 AIMS Test Delivery to Sites Feb. 13 – 14 Short Order Window Closes Feb. 14 4:00 AIMS Writing Feb. 28 AIMS Reading Feb. 29 No Early Out Wednesday Feb. 29 AIMS Writing Make-up Mar. 6 AIMS Reading Make-up Mar. 7 AIMS Check-In (Call for Appt.) Mar. 7 - 9 2

3. Critical Dates AIMS Test Delivery to Warehouse Mar. 19 - 22 AIMS Test Delivery to Sites Mar. 26 -27 Short Order Window Closes Apr. 2 4:00 AIMS Math Apr. 10 AIMS Science Apr. 11 Stanford 10 (any two days) Apr. 10 -13 No Early Out Wednesday Apr. 18 AIMS Math Make-up Apr. 17 Stanford 10 Make-up Window Ends Apr. 20 AIMS Check-In (Call for Appt.) Apr. 18 – 23 3

4. AIMS HS Test Dates Writing - 1 session – 3 hrs. – February 28 (make-up March 6) Reading - 1 session – 2 hrs. – February 29 (make-up March 7 ) Mathematics – 2 sessions – 90 mins. each – April 10 (make-up April 17 ) Science – 1 session – 2 hrs. – April 11 (no make-up) 4

5. Stanford 10 -HS Test Dates Stanford 10 is given on any one or two days (school decision) from April 10 – 13 It is an untimed test and times are included for planning purposes only – Reading Comprehension 40 mins. – Mathematics 40 mins. – Language 35 mins. 5

6. Test Administration Schedules All AIMS tests and Stanford 10 tests are untimed Students must be allowed to finish testing even if the scheduled time for the test has elapsed Be sure to have a back-up plan for where student will go who need more time to finish Follow ‘Test Administration Directions’ for stretch breaks and significant breaks 6

7. 7 Regular Test Date Vs. Make-up Students and parents need to understand there is ONE test date. Make-up day is not an option day… it is a day for someone who truly was sick or had an emergency If there are not enough tests for make-ups you will need to prioritize: #1 10 th graders (for AYP) #2 12 th graders who have not passed #3 11 th graders who have not passed #4 Meets to Exceeds for Tuition Waiver for those who signed up #5 For other Meets to Exceeds

8. Score Reports – Due Dates February Testing – HS Writing/HS Reading April 19 – Electronic to District April 26 – Paper copies April Testing – HS Mathematics and HS Science May 15 –Confidential Roster Reports sent electronically to District May 23 –all Reports and Student Data File sent electronically to District May 30– paper copies 8

9. WHO TESTS High School Students Test by Cohort Cohort 20115 th + year HS students Cohort 2012Generally 12 th grade Cohort 2013Generally 11 th grade Cohort 2014Generally 10 th grade Cohort 2015Generally 9 th grade When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS. 9

10. Who Tests? Stanford 10 – All students in cohort 2015 (true 9 th graders) AIMS - Writing, Reading, Mathematics – All students in cohort 2014 are required to test – Students in cohort 2013, 2012, or below must continue testing until graduation requirement met – Students in cohort 2013, 2012, or below may retest until they have earned an “Exceeds” 10

11. Who Tests? AIMS Science – All students in Cohort 2014 who did not test on AIMS HS Science in Spring 2011 are required to test – Students in Cohort 2015 who are enrolled in a life science course may participate – Students take AIMS HS Science only once 11

12. Not Enrolled Students AIMS testing must be made available upon request for: – Home school students – Private school students AIMS testing must be made available for “completer” students at the school that will issue the student a diploma. 12

13. TEST COORDINATORS’ RESPONSIBILITIES 13

14. Responsibilities Site Test Coordinators – Are responsible for AIMS and Stanford 10 testing their school – Serve as the liaison between District Test Coordinator and the school for all AIMS and Stanford 10 testing issues 14

15. Responsibilities Read the Test Coordinator’s Manual and the Test Administration Directions. Have Security Agreements Signed Train Test Administrators and Test Proctors. 15

16. Responsibilities Inventory test materials upon receipt Monitor testing activities Package materials for return 16

17. BARCODE LABELS 17

18. AIMS HS Barcode Labels HS Writing, Reading labels will be produced for: – Cohort 2014 – All students – Cohort 2013, 2012, 2011 and below – All students who have not passed in a content area – Cohort 2013, 2012, 2011 and below – Students whose names were submitted in December 18

19. AIMS HS Pre-ID Labels HS Mathematics labels will be produced for: – Cohort 2014 – All students – Cohort 2013, 2012, 2011 and below – All students who have not passed – Cohort 2013, 2012, 2011 and below – Students whose names were submitted at in December 19

20. AIMS HS Barcode Labels HS Science labels will be produced for: – Cohort 2014 – All students who did not test on science last year – Cohort 2015 – If you submitted names to Cindy 20

21. HS Barcode Labels AIMS For HS Writing and HS Reading data was extracted from SAIS Jan. 4 For HS Mathematics and HS Science data will be extracted from SAIS Feb. 2 Schools without SAIS enrollment data will not receive Student Pre-ID labels Stanford 10 Data will be extracted from SAIS Feb. 2 for all Students in Grade 9. 21

22. For Incorrect Labeling DO NOT attempt to remove the label NEVER EVER black out the label INSTEAD: Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document 22

23. If a Label is Blacked Out Warning: When test materials are returned to warehouse, be prepared to fill out the demographic grid for any labels that are discovered to be blacked out 23

24. TEST SECURITY 24

25. Test Security Agreement Test Coordinators are responsible for establishing and enforcing test security procedures at their sites Any breach of test security must be reported immediately to District Test Coordinator, Cindy Hurley 25

26. Test Security Test Administrators and Test Proctors must be employees of the school Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2012 test administration 26

27. Test Security Test Administrators and Test Proctors must sign a copy of the Spring 2012 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures Signed Test Security Agreements must be kept for 6 years at each school site 27

28. DELIVERY OF TEST MATERIALS 28

29. Delivery of Materials February Testing AIMS HS Writing/Reading February 6 – 9 to District February 13 -15 to Sites February Testing AIMS HS Writing/Reading February 6 – 9 to District February 13 -15 to Sites April Testing AIMS HS Mathematics/Science Stanford 10 March 19 – 22 to District March 26 – 28 to Sites April Testing AIMS HS Mathematics/Science Stanford 10 March 19 – 22 to District March 26 – 28 to Sites 29

30. Receiving Test Materials Verify all boxes were received Box 1 of X Verify all boxes were received Box 1 of X 30

31. Receiving Test Materials Keep all boxes for return shipping White boxes will be used for School Test Coordinator’s Kits Brown boxes will be used for test materials Each box of the shipment will be hand-numbered 1 of 7 2 3 4 7 of 7 6 5 31

32. Inventorying Test Materials First Open Box 1 (White Box) – Pearson School Packing List is on top – Look at the total number of tests and answer documents listed for each content area, make sure it will cover your needs – If you are short materials, email Cindy number you still need ….deadline is Feb. 14, 4:00 for W/R and April 2, 4:00 M/S/Stan10 32

33. Inventorying Test Materials Next Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List. - Document discrepancies on packing list. - Tip: Only open cellophane wrapped materials as needed. 33

34. Inventorying Test Materials Maintain an accurate inventory of all materials and some kind of check-in and check-out system Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight 34

35. PREPARATION OF TEST ROOM Test Administrator and Proctor 35

36. Preparation of Test Room Test rooms should be prepared prior to day of testing Help student performance by providing – Good lighting – Good ventilation – Freedom from distractions and interruptions 36

37. Preparation of Test Room Student seating should be arranged so that: – Students cannot easily see the answer documents of others – Test administrators and proctors can walk by each student. – Desks and tables should be cleared of backpacks and unnecessary materials 37

38. Preparation of Test Room Materials that can be posted in testing room – AIMS Mathematics Reference Sheets – AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official Scoring Guide All other visual aids that could assist students while testing must be removed or covered completely 38

39. Preparation of Test Room Authorized resources: – Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests – These resources are not permitted during any other testing session 39

40. TEST ADMINISTRATION Test Administrator and Proctor 40

41. Test Administration AIMS and Stanford 10 are standardized tests. Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering 41

42. During Testing Students should be allowed to work at their own pace Monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test 42

43. During Testing Students may not have access to any electronic devices including computers, calculators, cell phones, iPad, Kindles, etc. This is the #1 issue with testing…students must keep electronics in backpack away from their seats or on teacher’s desk! 43

44. During Testing Disruptive students and students suspected of cheating – Stop disruptive behavior or suspected cheating – Allow student to continue to test – Student may be moved to a different location so that others may continue to test undisturbed – Student may be subject to disciplinary procedures after completion of testing – Document as many details as possible and report to School/District Test Coordinator Shhhh! 44

45. Restroom Break Students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the student leaves the room and give back upon student’s return 45

46. Leaving School During Testing High School Students who leave school during testing for whatever reason: – will not be permitted to finish that content area when he/she returns to school – may not participate in make-up testing for that same content area 46

47. As Students Finish Testing Students close test book and answer document Place answer document on top of test book Raise hand Test Administrator will collect the test materials Once test materials have been collected student can read or do classwork silently No electronic devices are allowed 47

48. As Students Finish Testing High School Students are required to sign in when test is given to student and sign out when test is returned to Test Administrator Retain these at school for verification that student actually tested 48

49. End of Testing Session Most students should have enough time to finish the test during the allotted testing session Students who need additional time must be allowed to finish testing – Test Administrators will follow directions established by Test Coordinator A testing session or HS content area must be completed within the school day 49

50. End of Testing Session Account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students Double check that labels match student name Double check that if there is a label on the front that there is no gridded name or SAIS on the back 50

51. End of Testing Session Inspect each test book and answer document – Student name on front of test book and answer document – Test books and answer documents in separate stacks – All marks on scorable materials in No. 2 pencil 51

52. End of Testing Session Pre-ID label affixed or demographic data bubbled----NOT BOTH Form bubbled on answer document Complete accommodation bubbles in section K 52

53. End of Testing Session Inspect test materials using the checklist on page 42 of the TAD 53

54. End of Testing Session All test materials must be returned to test coordinator at the end of the testing session. No test materials may be left in a testing room overnight. 54

55. Testing Incidents Testing incidents that should be given to Cindy for review would include, but are not limited to: – Possible cheating – Inappropriate accommodations – Administration errors 55

56. Only fill out an incident report if Cindy determines you need to 56

57. ACCOMMODATIONS Test Administrator and Proctor October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name 57

58. Accommodations All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for School Year 2011-2012 58

59. Universal Test Administration Conditions State assessments are to be administered in a standardized way. Guidance and scripted directions in the Test Administration Directions will assure a standardized test administration. 59

60. Standard Accommodations Standard accommodations available to: – Students with certain injuries – English Language Learners – FEP Year 1 and Year 2 students – Students with an IEP or 504 plan 60

61. Standard Accommodations Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the Testing Accommodations Guidelines. If the accommodation to be administered is NOT in the guidelines then it can NOT be provided to the student. 61

62. Standard Accommodations Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student. Not all accommodations appropriate for instruction are appropriate for use during state testing. 62

63. Standard Accommodations It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations receive them. – Students who do not receive accommodations are not affected. – Accommodations are marked on answer document. 63

64. Recording Accommodations Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document. Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 46 – 47. 64

65. Assembling Answer Documents Special Circumstance – Large Print, Braille, or Assistive Technology: - Student responses must be transferred to a standard answer document or scorable test book 65

66. Recording Accommodations Accommodations are listed in the Accommodations Guidelines and also in the Test Administration Directions with a number that will correspond to the bubble in the answer document 66

67. STUDENT IDENTIFICATION INFORMATION 67

68. If your school numbers test books and/or answer documents -- USE THIS BLANK BOX ONLY FOR NUMBERING 68

69. Student Bar Code (Pre-ID) Labels Labels will be sorted by school, subject, cohort, name. – If student has a label, use it. A roster is included with the labels. 69

70. Barcode Labels Test Administrators (or other designated adults) are responsible for affixing barcode labels in the proper location on scorable AIMS and Stanford 10 materials – Barcode labels may be applied before or after testing by George Hunt Mr Freemont Prickly Pear Elementary School Tumbleweed Unified 70

71. Bubbling Demographic Data Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels Student demographic data may be bubbled before or after testing Do not bubble in demographic data IF there is a label 71

72. Bubbling Demographic Data Directions for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering 72

73. Student Bar Code Labels AIMS HS The content area on the Pre-ID label must match the content area on the answer document. 73

74. Signature Teacher School District If you have a Pre-ID label, use it. Student must write name on line labeled “Student Name.” 74

75. The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label. 75

76. Student Demographic Data Grid For students without a student bar code (Pre-ID) label, the grid on the back must be completed by school personnel. See Test Administration Directions pg. 43. 76

77. RETURNING TEST ANSWER DOCUMENTS 77

78. Assembling Answer Documents Special Circumstance – contaminated tests - Contaminated test materials cannot be scored - Student responses must be transferred to clean documents - Securely destroy contaminated test materials and indicate on school packing list 78

79. Assembling Used Answer Documents (Scorables) Organize answer documents to be scored by content area and within each content area by cohort Separate cohorts for each content area with a colored piece of paper Document on each colored piece of paper, how many documents are within each cohort AIMS and Stanford 10 must be kept in separate boxes 79

80. Assembling the Non Used Answer Documents Non used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it….whatever. Non used answer documents are not being scored Non used answer documents needed to be accounted for…count them, document how many you have, and return with the “used answer documents….in a separate stack 80

81. RETURNING TEST BOOKS AND OTHER NON SCORABLE MATERIALS 81

82. AIMS HS Manuals Hang on to Test Coordinator’s Manuals and Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April Return all manuals with return of Math, Science and Stanford 10 82

83. Assembling Nonscorable Materials Organize the nonscorable test materials by content: Stanford 10 materials are kept separate from AIMS materials AIMS is separated by content only…all writing kept together, all reading kept together, etc. It does it does NOT matter if a test book has been used or not….they all go together 83

84. SCORE REPORTS 84

85. Score Reports – Due Dates February Testing – HS Writing/HS Reading April 19 – Electronic to District April 26 – Paper copies April Testing – HS Mathematics and HS Science May 15 –Confidential Roster Reports sent electronically to District May 23 –all Reports and Student Data File sent electronically to District May 30– paper copies 85

86. TEST ADMINISTRATOR AND TEST PROCTOR TRAINING 86

87. Test Administrator /Proctor Trainings Sample items to be included on agenda Test Security Preparation of test rooms Test administration procedures Correct use of accommodations Use of Pre-ID labels and hand bubbling 87

88. SURPRISE!!! If you got to this slide….GOOD JOB, you are almost finished! As a reward, email me that you saw slide 88, then at the training you will be given a surprise! 88

89. What to do if... ? – Student needs additional time – Student is caught cheating – Student is sick – There is a fire drill – Student has an injury that makes writing or bubbling difficult Test Administrator /Proctor Trainings 89

90. ADE TEST RESOURCES 90

91. www.azed.gov/standards-development-assessment/aims/administering/ 91

92. THE END!! I am here to help YOU and help you make the testing process as smooth as possible. Do not hesitate to call (225-5418) or email Cindy 92