1. Site License Advisory Team April 30, 2014 meeting

2. Agenda 1.ESRI GIS moving to OSU SLS 2.Renewals –Nvivo (and for Mac) –SPSS –MATLAB 3.Office365 & iPad Apps 4.Pricing Changes for SLS Products 5.Adobe Creative Cloud 6.Symantec Products 7.Microsoft Campus Agreement & SQL

3. ESRI / GIS Products OCIO will distribute ESRI products –Center for Mapping is no longer distributing after June 30 Central license server –On Campus use, or via VPN –Off campus use and servers are still being worked out Heavy-Use Departments are cost sharing, and making it available

4. ESRI / GIS Products Software will be extended to students for personal machines Software is now treated as a “true” site license –Paid for via cooperative means –Distributed with no usage cap –Available to the entire university –No per-install fees Expected start: Early August

5. Renewals NVivo –Renewals on June 1, 2014 –NVivo for Mac expected out in June SPSS –Renewals on July 1, 2014 MATLAB –Renews on August 30, 2014

6. Office365 and iPad Apps iPad apps for Word, Excel, and Powerpoint were released at the end of March –Office365 users are the only people eligible for a login O365 for University price: $80/4 years Current Microsoft contract includes: –Office365 for Students? Yes. –Office365 for Fac/Staff? No.

7. Office365 and iPad Apps Today’s offering is: –Students, faculty, and staff can purchase a perpetual copy of Office Pro Plus 2013 for $49 at WiredOut. Perpetual No O365 services One computer We can continue to sell the perpetual copy through FY15 (graduating students, fac/staff)

8. Office365 and iPad Apps Office365 offer from MS (that we have currently licensed for students) includes: –Up to 5 devices c.f. O365 University – 4 devices: 2 computers, 2 tablets –We can choose which O365 services to turn on –Subscription-based Graduates must purchase a subscription to remain on license

9. Office365 and OneDrive Announcement yesterday of OneDrive (formerly SkyDrive) being updated from 25GB to 1TB for O365 Education users –Requires A2 or A3 –Student Advantage is likely not affected by this; only faculty/staff would receive this benefit in its current form –There are contract concerns with OneDrive that need to be resolved

10. Office365 Where do we go from here? –OCIO is working on technical issues to provide access –Students are the first priority, then Fac/Staff –Examination of OneDrive and options –Departmental purchases are one option, as individual departments could buy licenses once the tech side is resolved

11. Pricing Changes for SLS Expected price changes next year –Parallels (Already Updated) Old price: $34. New price: $35 –Nvivo (beginning June 1) Old price: $42. New price: $50 –Adding: NVivo Mac –Minitab (beginning July 1) Old price: free. New price: $12 –Update to v. 17 –Sigmaplot (beginning July 1) Old price: $16. New price: $21

12. Pricing Changes for SLS OCIO will continue to provide a central share for budgeted FY15 purchases of: –MATLAB –SPSS –SYSTAT We expect to approach total recovery on those in FY16.

13. Adobe brought a new pricing option to the table in early January. –We have achieved approx. 70% funding based on current budgets –IUC has put an offer to Adobe for a deeper discounted price. Information pending. IUC offer has been rejected by Adobe Counter-offer expected on Friday OCIO SLS may set up another meeting this month with Adobe stakeholders Adobe

14. Adobe is seeking to release “Creative Cloud for Education” with device-based licensing –Ideal for labs: current CC offering is user- based BGSU received a quote yesterday (based on CLP pricing): –$168.51 for device user licensing –$279.28 for named user licensing

15. Symantec Antivirus Licenses OCIO Security has purchased a site-wide license for Symantec Protection Suite –Includes AntiVirus Recovery Desktop Ghost Several other components –Ghost will be available via OCIO Self Service by 5/15/15

16. Microsoft SQL Server Microsoft has made an offer of approximately $400k to license the entire University starting July 1, to co-term with our Campus Agreement Cost is approximately $6/FTE (faculty, staff, and students) The University has reached a tipping point where licensing it for everyone will be cheaper than licensing it based on individual departmental need going forward.

17. Microsoft Support Calendar April 8, 2014 –Windows XP –Office 2003 –Exchange 2003 July 14, 2015 –Windows Server 2003 July 8, 2015 – Extended Support Transition –SQL Server 2008 and SQL 2008 R2 will no longer have Mainstream Support

18. Questions/Comments Next meeting May 30, 2014, 10 AM –Location to be announced