2. Imaging Team Dan Dunbar Server Support Sue Krings Project Manager Technical Support

3. ImageNow: What Is It? Enterprise Content Management System  Secure electronic document storage  Electronic workflow  Document sharing

4. What Is ImageNow Doing For Us? Convert paper documents to electronic Print E-mail, Word and Excel documents Web Forms Faster Retrieval of Documents Regain Office Space Sharing of Documents Across Campus No Lost Documents No Paper Needed

5. Security ImageNow Server Security. Drawer Security. Document Type Security. Group Permissions.

6. WebNow Login at the University of Wisconsin Stout Home Page Internal & Business WebNow

7. Logging Into WebNow If the WebNow Login screen doesn’t appear Java will need to be updated: https://java.com/en/download/https://java.com/en/download/ Use your full e-mail username and password to log in.

8. Off Campus Access Turn on VPN Click on the Wireless icon on lower right of screen. UW-Stout VPN SSTP should be listed Double click to login and turn on. VPN Login Screen

9. Available Information  Accounting Documents – Invoices, Travel Docs  Curriculum Documents – Courses, Minutes, Program  Instructional Recourses – Books for Courses  Purchase Orders  Declaration of Authority  Fleet Vehicle Reservation  Registration & Records Curriculum Changes  Senate Information

10. ImageNow Annotations Text

11. Using Annotations Right Click on the Annotation for more options. Stamp Options Text Options Highlighter Options Sticky Note Options

12. WebNow Views

13. Searching for Student Information

14. What is Workflow? Workflow Queue Electronic In Basket

15. E-mail Alarm ImageNow Client Click Here. WebNow Click Here

16. WebNow When Logging in with the URL Link from the E-mail alarm No other options here

17. ImageNow When Logging in with the Message Link from the E-mail alarm ImageNow Toolbar

18. Routing Documents

19. Routing Options Route Forward Route Anywhere Route Up

20. What is 1Forms Complete? Workflow queue with Automated Routing Rules Setup When you are the last signer Route based on Document Type Route to the processing department Route Forward or Route Anywhere

21. Grants and Contracts Created by Research Services Research Services routes the folder for approval Folders are routed with the Transmittal form inside the folder

22. Grants and Contracts Folders are listed differently than the documents.

23. Open the Folder The open folder shows the document(s) inside.

24. This is the Open Document Inside Folder Stamp the document for approval. Notice who needs to sign next. No routing options here. Close the document for routing.

25. Grant Folder Routing Option Location Closed document reveals the Folder The location of the routing options are at the top of the folder.

26. Substitution or Waiver Forms Where to find them? Provost Forms Website – Forms and Applicaions http://www.uwstout.edu/admin/provost/studentforms.cfm

27. Substitution or Waiver Forms Search for submitted Form Receive an e-mail With-in 15 minutes

28. Curriculum Information

29. Deleting Documents Route documents to “L_Forms Items to be Deleted”

30. Who’s Using ImageNow?

31. University of Wisconsin Stout University of Wisconsin River Falls

32. Helpful Information University of Wisconsin – Stout Homepage Technology HelpDesk UW-Stout Knowledgebase Search All Topics Enterprise content management ImageNow Webnow Create a HelpDesk Ticket Call the Technology HelpDesk @ 5000 E-mail questions to: imaging@uwstout.eduimaging@uwstout.edu

33. Questions