Presentation on theme: "Important Please note that the Safety Passport should only be"— Presentation transcript:
1 Important Please note that the Safety Passport should only be used as an introduction to the Health and Safetyprocesses and procedures that are currently in placewithin the Robert Gordon University.Staff and Students must also complete all relevantlaboratory induction programmes within eachSchool.
5 2/4Role of the SupervisorRole of the SupervisorIt is also vital that rules are not being seen to be brokenby those people entrusted to enforce them - Supervisors“This is a waste of time I could be getting on with my own work”- a common cry from SupervisorsBut if they become involved in a prosecution / litigation as theresult of an accident, to someone under their supervision thetime spent dealing with this far outweighs the time that shouldhave been spent on supervision.
6 Accidents: Causes and Examples 2/5Accidents:Causes and ExamplesAccidents:Causes and Examples
7 Accidents What is an Accident ? 2/6Accidents:Causes and ExamplesAccidentsWhat is an Accident ?It is an unplanned and uncontrolled event whichcould, or has, led to people being injured, damageto plant or other loss.Accidents are not mysterious events.There is always a reason for them and they can be prevented.We can plan and control activities in the workplaceto ensure accidents do not occur.
8 Equipment and Materials Environment People 2/7Accidents:Causes and ExamplesAccidentsAccidents can be seen as being affected by 3 factors:Equipment and MaterialsEnvironmentPeople
9 29 result in a minor injury 300 result in no injury. 2/8Accidents:Causes and ExamplesAccidentsEndless research has been carried out, using datagathered from submitted accident reports, to seehow accidents can be prevented.Bird’s ResearchFrom this it was noted that for every 330 reported accidents:1 results in a major injury29 result in a minor injury300 result in no injury.
10 Accidents “A porter cut his hand on a broken pipette which was 2/9Accidents:Causes and ExamplesAccidents“A porter cut his hand on a broken pipette which wasin a waste bag”“Toe was broken when gas cylinder fell on it”“Strained stomach muscles when lifting photocopier”“A small quantity of ether was stored in a refrigeratorcausing an explosion. The refrigerator had not beenmodified to remove sources of ignition”“Explosion in a fumecupboard occurred when a studentwas subliming tetrazole at atmospheric pressure.His supervisor had failed to check chemical properties,method or quantity”“2 molar solution of caustic soda solution splashed intothe eyes of a student whilst removing a stuck stopper.Safety specs were provided but the lecturer in charge ofthe lab had told students it was not necessary to wearthem”
11 Summary Accidents Accidents are caused they don’t just happen. 2/10Accidents:Causes and ExamplesAccidentsSummaryAccidents are caused they don’t just happen.We can take actions to prevent accidents.Negative attitudes towards health and safety and not followinglaid down systems, rules and procedures may lead to accidents.The University must report accidents that stop a personworking for 3 days or more to the enforcement agencies.Some accidents and work related diseases must be reportedimmediately.
12 Smoking, alcohol, drug abuse 2/11Smoking, alcohol, drug abuse- R.G.U. PolicySmoking, alcohol, drug abuse- R.G.U. Policy
13 Smoking, alcohol and drug abuse 2/12Smoking, alcohol, drug abuse- R.G.U. PolicySmoking, alcohol and drug abusePeople under the influenceof alcohol or drugs at workare not only a hazard tothemselves but also to thosepeople who work with them.Universities now regard drug abuse and alcoholismas a health problem and encourage Staff and Students withsuch problems to seek help and advice.Warnings associated with prescribed drugs and drugsbought over the counter must be heeded as these canoften lead to lethargy and drowsiness.
14 Smoking, alcohol, drug abuse 2/13Smoking, alcohol, drug abuse- R.G.U. PolicySmoking, alcohol, drug abuse- R.G.U. PolicyAlcohol and Drugs related problemsIt is the aim of the University to provide support, encouragement and assistance to employees or students who suspect or know that they may have an alcohol or drugs-related problem.Further advice is available, in confidence, from the Human Resources Department and Student Health Services.SmokingA No Smoking Policy is in force in all non- residential buildings of the University.
15 Smoking, alcohol, drug abuse 2/14Smoking, alcohol, drug abuse- R.G.U. PolicySmoking, alcohol, drug abuse- R.G.U. PolicyIn common with all employers RGU is committed toa rigid policy on smoking, alcohol and drug abuse.But within this policy there is a built in procedureto help staff and students, whose activities are beingadversely effected by such abuse, recognise that there isa problem and to offer counselling.If after such an offer the problem still exists there isthen a series of disciplinary steps to go through.If these steps are then ignored the ultimate penalties ofdismissal or expulsion are brought in to play.
16 Reporting of Accidents 2/15Reporting of AccidentsReporting of Accidents
17 Reporting of accidents and ill health at work is a legal requirement. 2/16Reporting of AccidentsReporting of AccidentsRIDDOR ‘95This is the abbreviation for the Reporting of injuries,Diseases and Dangerous Occurrences Regulations 1995RIDDOR ‘95 requires the reporting of work-related accidents,diseases and dangerous occurrences. It applies to all workactivities, but not to all incidents.Reporting of accidents and ill health at workis a legal requirement.The information obtained allows the enforcing authoritiesto identify where and how risks arise.Advice can then be given on preventative action to help reduceinjury, ill health and accidental loss.
18 Reporting of Accidents 2/17Reporting of AccidentsReporting of AccidentsWhat needs to be reported:Death or major injury:If there is an accident on University premises and amember of Staff, Student, Visitor or Contracted Workeris killed or suffers a major injury and is taken to hospitalthe enforcing authority (H.S.E.) must be notified, by telephone,without delay.When contacted the H.S.E. will ask for brief, concisedetails regarding the injured person and the accident.This initial contact must the be followed up, within ten days,with a completed accident form.
19 Reporting of Accidents 2/18Reporting of AccidentsReporting of AccidentsReportable major injuries:Fracture other than to fingers, thumbs or toes.Amputation.Dislocation of the shoulder, hip, knee or spine.Loss of sight (temporary or permanent)Chemical or hot metal burn to the eye.Any penetrating injury to the eye.Injury from an electric shock or electrical burn.Any injury leading to unconsciousness or requiringresuscitation.Unconsciousness caused by asphyxia or exposureto harmful substance or biological agent.Acute illness requiring medical treatment, or lossof consciousness arising from absorption of anysubstance by inhalation.Acute illness requiring medical treatment where thereis reason to believe that this has resulted from exposureto a biological agent or its toxins or infected material
20 Reporting of Accidents 2/19Reporting of AccidentsReporting of AccidentsOver-three-day injury:An over-three-day injury is one which is not deemed majorbut results in the person being away from work or unable todo their normal work for more than three days.If there is an accident on University premises and amember of Staff, Student, Visitor or Contracted Workersuffers an over-three-day injury a completed accident formmust be sent to the enforcing authority within ten days.Disease:If a doctor notifies the University that a person, who hadbeen carrying out work activities on University premises,is suffering from a reportable work-related disease a completeddiseases report form must be sent to the enforcing authority.
21 Reporting of Accidents 2/20Reporting of AccidentsReporting of AccidentsReportable diseases include:Certain poisonings.Some skin diseases such as occupational dermatitis,skin cancer, chrome ulcer, oil folliculitis / acne.Lung diseases including occupational asthma, farmerslung, pneumoconiosis, asbestosis, mesothelioma.Infections such as leptospirosis, hepatitis, tuberculosis,anthrax, legionellosis and tetanus.Other conditions such as occupational cancer, certainmusculoskeletal disorders, decompression illness andhand-arm vibration syndrome.
22 Reporting of Accidents 2/21Reporting of AccidentsReporting of AccidentsDangerous Occurrence:If something happens which does not result in areportable injury, but which clearly could have done,then it may a dangerous occurrence which must be reportedimmediately to the enforcing authority.Within ten days this must be followed up with a completedaccident report form.Reportable Dangerous Occurrences:These are far to numerous to list.Again from the description given all such occurrences mustbe reported so as ensure all risk is eliminated and theoccurrence does not happen again
23 Reporting of Accidents 2/22Reporting of AccidentsReporting of AccidentsKeeping records:Records must be kept of any reportable injury, disease ordangerous occurrence.The record must include:the date and method of reportingthe date, time and place of the event.personal details of those involveda brief description of the nature of the event or disease.The record can be kept in any format:Filed report formsComputer databaseHand-written log
24 Reporting of Accidents 2/23Reporting of AccidentsReporting of AccidentsSummaryRIDDOR requires that all notifiable incidents arereported to the H.S.E.If an incident occurs and a person involved in that incidentis required, after being given first aid as felt appropriate,to go to hospital H.S.E. must be informed straight away.HSE Incident Contact Centre :Only after contact with the HSE should the R.G.U.Health and Safety Office be informed.RGU Health and Safety Office :In all cases, whether it is a reportable injury, reportable diseaseor a dangerous occurrence an R.G.U. Incident Form must becompleted and forwarded appropriately.
26 A hazard is something with the potential to 2/25Risk AssessmentRisk AssessmentHazard:A hazard is something with the potential tocause harm. This can include substances ormachinery, methods of work and other aspectsof work organisation.Risk:Risk expresses the likelihood that the harm froma particular hazard is realised
27 H.S.E. Booklet available, free of charge, outlining 2/26Risk AssessmentRisk AssessmentH.S.E. Booklet available, free of charge, outliningthe recognised Five Steps to Risk AssessmentCovers all aspects of Risk Assessmentfor all activities likely to be carried outon University premises or whilst carryingUniversity work.
28 Five Steps to Risk Assessment 2/27Risk AssessmentRisk AssessmentFive Steps to Risk AssessmentStep 1 : Look for the hazards.Step 2 : Decide who might be harmed and how.Step 3 : Evaluate the risks and decide whetherthe existing precautions are adequateor whether more should be done.Step 4 : Record your findings.Step 5 : Review your assessment and revise ifnecessary.
29 Step 1 - Look for the hazards 2/28Risk AssessmentRisk AssessmentStep 1 - Look for the hazardsLook around the workplace and decide whatcould be reasonably expected to cause harm.Concentrate on significant hazards - those whichcould cause serious harm - those which couldaffect several people.Ask others what they think -especially thosewho use that workplace.Refer to manufacturers’ operating instructions,safety data sheets, accident reports and ill-healthrecords.
30 Step 2 - Decide who might be harmed Students, Staff, Support Staff 2/29Risk AssessmentRisk AssessmentStep 2 - Decide who might be harmedStudents, Staff, Support StaffCleaners, visitors, contractors etc.People who share your workplace butare not involved in the same activity.
31 Step 3 - Evaluate the risks - are existing controls adequate ? 2/30Risk AssessmentRisk AssessmentStep 3 - Evaluate the risks- are existing controls adequate ?- should more be done ?Consider how likely it is that each hazard couldcause harm.Categorise the hazards as high, medium or low.Are all legal requirements being met with regardsto PPE, Machine Guards etc. ?If not is everything reasonably practicable beingdone to keep the workplace safe.The aim is to make all risks small.
32 Step 3 contd. Controlling the risk Risk Assessment 2/31Risk AssessmentRisk AssessmentStep 3 contd.If something needs done draw up an action list.Make a priorities list aimed at those risks deemedhigh and those which will affect most people.Can the hazard be removed altogether ?If not can the risk be controlled so that harmis unlikely.Controlling the riskTry a less risky optionPrevent access to the hazard.Organise tasks to avoid exposure to the hazardIssue appropriate PPEProvide welfare facilities
33 Step 4 - Record your findings 2/32Risk AssessmentRisk AssessmentStep 4 - Record your findingsIf five or more people are employed the significantfindings of the risk assessment must be recorded.All people affected must be informed of the findingsRisk Assessments must be suitable and sufficient.It must be shown that:a suitable check was madeyou asked who might be affectedthe obvious significant hazards were dealt withprecautions taken are reasonable and the remainingrisk is low.
34 Step 5 - Review and revise 2/33Risk AssessmentRisk AssessmentStep 5 - Review and reviseAt some time new equipment and new workprocedures will be introduced which could leadto new hazards being introduced to the workplace.If changes are significant, or completely new,complete a new risk assessment.It should be standard practice to review all riskassessments from time to time to ensure thatprecautions put in place are working effectively.
36 Risk Assessment R.G.U. Policy 2/35Risk AssessmentRisk AssessmentR.G.U. PolicyThere is a requirement for all staff to perform suitable riskassessments for all activities being carried out onUniversity premises as well as for those being carriedout outwith University premises ( field trips, industrialvisits etc.)Responsibility for the completion of these risk assessmentslies with Line Managers, Laboratory Supervisors andResearch Supervisors.The procedures to be followed are as laid down on theprevious slides (5 Steps to Risk Assessment)From these Consequence, Probability and Risk canbe calculated.
37 Risk Assessment Consequence Probability 2/36Risk AssessmentRisk AssessmentConsequenceThere is now a requirement to quantify the harm which could occur due to thehazards identified. The guidelines given are as follows.Fatal = 3 Fatality / Loss Time Injury (LTI). Extensive asset damage.HSE involvement probable.Major = 2 Medical Treatment Case (MTC). Asset damage > £10K.Dealt with by local HSO.Minor = 1 First Aid Case. Asset damage <£10K.Dealt with by School Line Manager.ProbabilityRequired now to quantify the probability of the identified hazards causing harm.The guidelines are as follows.Likely / Probable = 3 Likely / probable something will happen.Possible = 2 Could be expected to happen occasionallyUnlikely = Almost never happen
38 Risk Assessment R.G.U. Policy Risk 2/37Risk AssessmentRisk AssessmentR.G.U. PolicyRiskNow for each hazard identified need to quantify the risk by:Consequence x Probability = RiskLikely / Probable Possible Unlikely(x3) (x2) (x1)Fatal (x3)Major (x2)Minor (x1)High Risk = 6 to 9 Medium Risk = 4 Low Risk = 1 to 3ActionHigh Risk Avoid if possible. Task must not begin.Further analysis required. Discuss with Line ManagerMedium Risk - Task may begin provided all control measures are in place.However close supervision may be required to ensurecompliance with controls.Low Risk Acceptable risk providing all controls are in place.
39 Standard Operating Procedures 2/38Risk AssessmentRisk AssessmentCodes of PracticeandStandard Operating ProceduresThese can be used to help standardise the risk assessment processInexperienced people may perceive an activityor piece of equipment to be extremely hazardouswhereas in reality if carried out properly or usedin the correct prescribed manner, are in fact perfectly safe.By getting experienced workers / practitioners to put downcorrect operating procedures and processes. By getting them tolist all risks and hazards and how these can be minimised andthen deeming these to be the approved standard for that particularworkplace can only be of benefit to he risk assessment process.
40 Standard Operating Procedures 2/39Risk AssessmentRisk AssessmentCodes of PracticeandStandard Operating ProceduresStandard Operating Procedures can be produced for specialistequipment such as centrifuges and autoclaves.Codes of Practices can be produced for general activities suchworking in a general chemistry laboratory or using a cold store.These could be accessed by all either by use of hard copy oron the internet for example.A standard risk assessment form should still be used but theCOP and SOP eliminates any discrepancy and ensures correctpractice when planned activities are put into operation.
41 Personal Protective Equipment 2/40Personal Protective EquipmentPersonal Protective Equipment
42 Personal Protective Equipment 2/41Personal Protective EquipmentPersonal Protective EquipmentFor some activities Staff and Students have to wear specialclothing and equipment to protect them from workplacehazards. This is known as PPE.PPE is the last item to be suggested in the need for controlmeasures and should only be used as a last resort once allother means of hazard control have been exhausted.PPE be relevant and sufficient for the activity being undertakenExamples of types of PPEGoggles and face screens to protect eyes and faceHelmets to protect headHearing defenders to protect against damage to hearingSafety shoes to protect feet and prevent slippingFace masks to protect against airborne particlesLaboratory Coats
43 Personal Protective Equipment 2/42Personal Protective EquipmentPersonal Protective EquipmentPPE will only provide protection if it is used and used properlyAs well as the University’s legal requirement to provide PPE( safety specs, face masks, gloves)there is also a requirementto ensure that it is being used in a proper manner.Disciplinary measures can be used if employees are foundnot to be using PPE when instructed to do so.Legal DutyStaff and Students have a legal duty to wear PPE if it:is suitable protection against the risk for which it is suppliedis cleaned and maintained properlyis replaced when worn and brokenis stored correctlyfits properly
44 Personal Protective Equipment 2/43Personal Protective EquipmentPersonal Protective EquipmentCare and storage of PPEPPE must be kept clean and in good repairManufacturers recommended replacement time scalesmust be followed.Replacements must be readily availablePPE must be stored in a clean dry and well ventilatedplace.PPE must be made available to all visitors who have toenter hazardous areas.SummaryPPE must only be used as a last resort.The University will provide certain articles of PPE.The University has a legal obligation to ensure PPE is used correctly.Staff and Students have a legal obligation to wear provided PPE.PPE must be kept clean and in good repair.
46 2/45First AidFirst AidThe University whilst doing all that is reasonably practicableto avoid accidents in the workplace must still be preparedfor them if they happen.This is all part of good health and safety practice.First Aid - RGU PolicyIf a member of Staff of RGU, who is a certified First Aidpractitioner, is required to administer First Aid to someonethey are only required to:ensure the person is comfortable and not in distresscarry out only procedures shown to them on the ascribedRGU First Aid course.use their own judgement as to what plan of action shouldbe taken.not hesitate in the slightest if he or she feels an ambulanceshould be called for - let the professional people take over.
47 First Aid First Aid Provision 2/46First AidFirst AidFirst Aid ProvisionTo comply with the Health and Safety (First Aid)Regulations 1981, the University has to make surethat they are prepared for an accident or emergency.The cover required depends on the number of peopleemployed and the type of work they are involved in.Low Risk OccupationsWork in offices and shops are deemed low risk. Inthese occupations there is no legal requirement fora trained first-aider unless there are more than 150employees. Despite this there should always be someonewho can take responsibility if an accident occurs orsomeone takes ill. This appointed person will have relevantphone numbers (doctor and or ambulance service) to ensuremedical assistance can be sought.
48 First Aid High Risk Occupations 2/47First AidFirst AidHigh Risk OccupationsThese are deemed to be in factories, building sites,hospitals, research labs,Here if there are more than 50 employees there must be anappropriately trained first-aider.If these high risk occupations involve the use chemicals andhazardous substances first-aiders will require more specialisttraining.First Aid KitsThere is a minimum a first aid kit should include:Individually wrapped plastersSterile eye padsTriangular bandagesSterile dressings of various sizesSafety pinsSterile waterIt must not contain tablets or medicines !
49 Summary The University has a legal duty to provide for an accident 2/48First AidSummaryThe University has a legal duty to provide for an accidentor emergency.The level of First Aid cover may include:Trained first-aidersSpecialist trained first-aidersAppointed personsFirst Aid roomFirst Aid kitsSpecific First Aid itemsThe location of First Aid boxes as well as individualfirst-aiders must notified to all Staff and Students.
50 First Aid Notices such as this give name and contact 2/49First AidFirst AidNotices such as this give name and contactdetails of RGU accredited First Aiders.