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Proprietary and Confidential ProQuest Information & Learning ETD Administrator The Online Solution.

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Presentation on theme: "Proprietary and Confidential ProQuest Information & Learning ETD Administrator The Online Solution."— Presentation transcript:

1 Proprietary and Confidential ProQuest Information & Learning ETD Administrator The Online Solution

2 Proprietary and Confidential ProQuest Information & Learning Includes vaults of dissertations on microfilm and the digital repository and database, PQDT PQDT = ProQuest Dissertations and Theses Holds more than 2.5 million citations Going back to the 1800s Representing all scholarly and creative disciplines ~ 1 million full-text dissertations in PDF More than 3,000 libraries worldwide subscribe to PQDT The ProQuest UMI Collection

3 Proprietary and Confidential ProQuest Information & Learning To serve the scholarly interests of graduate students as they embark on their chosen career By entering and maintaining the dissertation or thesis in the scholarly record By disseminating the citation and abstract and making copies available according to the authors choices for access and distribution To help the university meet its mission By maintaining a non-local repository of all the institutions graduate work By maintaining a complete record of the institutions graduate productivity Including some you may be familiar with; e.g.: Cambridge Scientific Abstracts RefWorks And more than 200 databases used by researchers all over the world in more than 5000 libraries Our Commitment

4 Proprietary and Confidential ProQuest Information & Learning ETD Administrator ® ETD Administrator® is a service that allows you to manage the whole submission process – even some of the degree conferral process – electronically, and to organize and save associated records. There is nothing to install or maintain, and there is no charge for this service from ProQuest. NOT JUST an electronic submission tool

5 Proprietary and Confidential ProQuest Information & Learning Why Go Online? Superior Quality Publication Viewed online, or downloaded and printed, digital documents retain their original appearance, with color images and graphics and crisp, clear text. Faster publication We can process online submissions twice as fast as paper or FTP submissions. Easier submission for students Students log on, provide information, and upload their manuscript to your school's administrator. All instructions and guidance are a mouse click away. Great for distance programs Connects your off-campus students to you, and you to UMI. Easy for administrators Administrators log on to do degree clearance, review and manage submissions, communicate with students by , and send on to UMI. The system keeps track of all actions. No more paper to store, keep track of, and ship! Can eliminate bookkeeping If it works for you, students can pay all fees online with a credit/debit card. Great for libraries Free delivery of the pre-print to libraries. New! They can use this copy in their digital repository.

6 Proprietary and Confidential ProQuest Information & Learning Its Your Site... Custom-built University-specific information loaded into the site Linked to your universitys resources One gateway to everything your students need to publish their dissertation or thesis and everything your staff needs to administer the process plus tech support for both students and administrators...but we build, maintain, and support it.

7 Proprietary and Confidential ProQuest Information & Learning Its Your Process Nothing can be sent to UMI until the graduate school approves submission. The Graduate School Administrator reviews all dissertations/theses before the titles are sent to UMI for publishing. compliance with policies format requirements advisor and committee sign-offs fee payments other graduation and/or submission requirements

8 Proprietary and Confidential ProQuest Information & Learning Process for Students 1.Convert document to a.PDF file (other file types for multi-media are submitted as supplementary files). 2.Go to the submission website and create an account. The system generates a password, which is sent to the student to confirm the address. 3.Log in and begin the submission process: 4.Read and accept the UMI® publishing agreement online. 5.Enter contact information (present and future, if known). 6.Enter details of the submission (e.g., degree to be conferred, subject). 7.Upload the PDF document. 8.Upload supplementary files, if any. 9.Choose other available options (e.g. copyright filing, ordering print copies, publishing open access). 10.Complete any associated surveys (e.g. eventually the SED). 11.Elect payment method (unless the school uses another process). Students may now pay their publishing fees with a credit card at this point. 12.Submit. Review confirmation screen, correct any errors, and finalize. The student receives an confirming that the graduate school has received the submission.

9 Proprietary and Confidential ProQuest Information & Learning Process for Administrators 1.Log in to your website to access submitted dissertations and theses. The initial view displays all submissions with their unique ID number, author, title, and status (and the administrator assigned to the document, if the school uses more than one person in the process). 2.Manage your submissions: View the dissertation/thesis details. Correct the submission data, if necessary. Review and check off items on the checklist. Communicate to student re: missing information, incomplete or incorrect items. 3.When everything is complete, the administrator sends an acceptance message to the student. 4.Then with one click, the administrator delivers the manuscript to UMI. 5.Manuscripts can be delivered as ready, individually, or held and delivered in a batch.

10 Proprietary and Confidential ProQuest Information & Learning For More Information... Go to to access: Full Feature List List of Participating Schools Dissertation Management Help Administrator Guide Setup Questionnaire Explore the demonstration site at Username: Password: demo

11 Proprietary and Confidential ProQuest Information & Learning ETD Administrator ® The Students View

12 Proprietary and Confidential ProQuest Information & Learning The student begins by selecting their institution from the list of participating graduate schools and programs.. Start Page for Students

13 Proprietary and Confidential ProQuest Information & Learning Help for converting to PDF Put links to all your guides, instructions, and other information here. You dont have to answer all the questions yourself anymore! Easily accessible FAQs and other useful information. Preparation Screen for Students

14 Proprietary and Confidential ProQuest Information & Learning The system guides students through each step of the process. This replaces the paper agreement form. Your universit y logo appears here on every page. Your university name goes here. Students must accept (= signature) before they can continue. Publishing Agreement Page

15 Proprietary and Confidential ProQuest Information & Learning Students provide a limited amount of personal information. Students Personal Information

16 Proprietary and Confidential ProQuest Information & Learning The menu of selections in some fields is custom-built for your institution. e.g. These are UMI-defined categories. NOTE: we are revising and expanding our subject categories in 2007, to go into effect in Beginning June, 2007, we will be capturing committee members also. Then the student provides information about their dissertation/thesis. Submission Details

17 Proprietary and Confidential ProQuest Information & Learning Click here to set preferences for viewing submitted dissertations and theses. Use searches to find what youre looking for – without digging through piles of dissertations and stacks of paper. Main administrators management screen

18 Proprietary and Confidential ProQuest Information & Learning Beginning June, 2007, some of these web forms will change. In particular, students will have the option to select from several common embargoes and restrictions. This field for notes will remain in place to capture special instructions that do not appear on the standard form. Submission Details

19 Proprietary and Confidential ProQuest Information & Learning ETD Administrator ® The Administrators View

20 Proprietary and Confidential ProQuest Information & Learning Students submissions come into your administrators site where you can review them and manage the degree conferral process. Clicking here will take you to the next screen... Administrators Start Screen

21 Proprietary and Confidential ProQuest Information & Learning Sort by status of submissions. Sort by assigned administrator, if you have multiple staff handling submissions. Find a particular students submission. Search and Sort

22 Proprietary and Confidential ProQuest Information & Learning Use your customized Checklist to help manage the degree conferral process along with the students submission. Click here when youre ready to release the submission to UMI. No more packing up boxes of manuscripts and shipping them off! You can include many items in your Checklist, or just a few. When you do your initial set-up, try to mirror as much of your paper process as you can to take advantage of this tool. Make notations for the students file here. No more sticky notes in file folders or falling off the manuscripts stacked on your office floor! Working with a students submission

23 Proprietary and Confidential ProQuest Information & Learning Check a students submission information by clicking on the name......which opens the students submission form. Something wrong with this information? Contact the student. A record of the action, with date and time stamp, is automatically saved. Working with a students submission

24 Proprietary and Confidential ProQuest Information & Learning Check the data associated with the degree and dissertation by clicking on the title... All actions related to each submission are captured, date stamped, and recorded. Does the degree entered match the degree earned? Is the committee chairs name spelled correctly? Remind students to provide keywords! Working with a students submission

25 Proprietary and Confidential ProQuest Information & Learning Take an action on this submission. Review the actions taken and/or other related information you have noted. Pull up the manuscript for review. Click here when youre ready to register your decision. Working with a students submission

26 Proprietary and Confidential ProQuest Information & Learning At the time you register the decision, you automatically generate an notifying the student. s can be auto-scripted. Working with a students submission

27 Proprietary and Confidential ProQuest Information & Learning Generate and download reports......customized to your specifications. ETD Administrator is much more than a tool for students to submit their dissertations and theses. It is a service that allows you to manage the whole submission process – even some of the degree conferral process – electronically, and to organize and save associated records. Again, there is nothing to install or maintain, and there is no charge for this service from ProQuest. Play with the demonstration site yourself at Username: Password: demo Managing the cohort and your workflow


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