1. Database Support Team Beginning Accounting 2005

2. Database Support Team Menu 12 Company Maintenance

3. Database Support Team

37. Menu 35 Parameter Menu

38. Database Support Team SOAK Documentation

39. Database Support Team

45. Menu 13.20 New Accounts Payable – Vouchering (handouts)

46. Database Support Team

48. LIVE EXAMPLE 13.20.1

49. Database Support Team Steps to voucher Expenses Batch 13.20.1 Seq. Vchr Register 13.20.5 Handcheck Register 13.20.6 (if applicable)

50. Database Support Team

51. LIVE EXAMPLE 13.20.2

52. Database Support Team Steps to voucher Merchandise (average cost) Batch 13.20.2 Seq. Vchr Register 13.20.5 Handcheck Register 13.20.6 (if applicable)

53. Database Support Team

54. LIVE EXAMPLE 13.20.3

55. Database Support Team Steps to voucher Merchandise (no average cost) Batch 13.20.3 Seq. Vchr Register 13.20.5 Handcheck Register 13.20.6 (if applicable)

56. Database Support Team Average Cost QOH x Average Cost PLUS Difference on Invoice vs. PO _________________________________ QOH

57. Database Support Team QOH = 10 Average Cost = $14.00ea PO = 10 @ $14.00ea Vendor Invoice = 10 @ $12ea

58. Database Support Team Average Cost QOH x Average Cost (10 * $14) PLUS Difference on Invoice vs. PO (10*$12) – (10*14) _________________________________ QOH (10)

59. Database Support Team Average Cost 140 PLUS -20 _________________________________ 10

60. Database Support Team Average Cost 120/10 = New Average Cost $12 each

61. Database Support Team 13.20.2 versus 13.20.3 Inventory Evaluation CORP Discrepancies Only works on DC invoices

62. Database Support Team Reports 4. Open Batch Listing – Screen or Report 5. Sequential Voucher Register – Verification and Finalization 6. Daily Handcheck Register – Handchecks only 7. PO Receiving not yet vouchered – Advanced Class

63. Database Support Team Corporate Invoices ------------------ 11. Print Corp Packing List 12. Print Corp Invoices 13. Build Corp Invoice Receipt File 16. Rebuild Corp Invoice File 33. Download & Rebuild Corp Invoices

64. Database Support Team LIVE EXAMPLE 13.20.11 & 13.20.12

65. Database Support Team Matching Corp Invoices 13.20.14 13.20.15 – view or print LIVE example

66. Database Support Team Washout Entries Voucher Deletions

67. Database Support Team Vouchers Maintain – 13.20.1 (open or closed batch) Delete – 13.20.18 (closed batch)

68. Database Support Team Menu 13.2 New Accounts Payable - Disbursements

69. Database Support Team

70. Disbursements Reports 13.2.1. A/P Payment Schedule (Aged)

71. Database Support Team

72. Disbursements Reports 13.2.1A. A/P Summary Payment Schedule – Summary of 13.2.1 13.2.2 Scheduled Cash Disbursements End date specific Same output as 13.2.3

73. Database Support Team

74. Check Run 1.13.2.3 or 13.2.4 2.Review printout, approve items for printing 3.13.2.6 or 13.2.6a 4.13.2.7 (Rolls from 13.2.6/6a)

75. Database Support Team LIVE EXAMPLE 13.2.3-13.2.7

76. Database Support Team

77. --Other Disbursement Activity-- 11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

78. Database Support Team Reverse a check 1.13.20.11 2.13.20.7 3.13.20.6 (if applicable)

79. Database Support Team Other Disbursement Activity 11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

80. Database Support Team

81. Bank Reconciliation 8. Activity Report – Summary of Deposits, Disbursements, Adjustments and Journal Entries 9. Reconciliation Entry – Input of Checks cleared on last bank statement. Enter as a range or individually. 10. Reconciliation Listing – Itemization of checks entered in 13.20.9 as well as outstanding checks and outstanding checks greater than 90 days. Bank Rec Documentation

82. Database Support Team

85. Advanced Class

86. Database Support Team Menu 4 Accounts Receivable

87. Database Support Team

89. LIVE EXAMPLE 4.1.1

90. Database Support Team AR Posting 1.4.1.1 – Post Cash 2.4.2.8 – Batch Listing 3.4.2.1 – Cash Listing

91. Database Support Team

92. LIVE EXAMPLE 4.1.2

93. Database Support Team AR Adjustments 1.4.1.2 – AR Adjustments 2.4.2.2 – Adjustment Listing

94. Database Support Team AR Records Split 30/60/90

95. Database Support Team

97. 4.1.3 needs Journal Entry with it!!!

98. Database Support Team LIVE EXAMPLE 4.1.6 LIVE EXAMPLE 4.1.6a

99. Database Support Team LIVE EXAMPLE 4.1.9 User System

100. Database Support Team LIVE EXAMPLE 4.1.6 LIVE EXAMPLE 4.1.6a

101. Database Support Team Reopen AR items 4.1.12 *need Journal Entry*

102. Database Support Team Search Features Checks & AB

103. Database Support Team Covered

104. Database Support Team Open Batches

105. Database Support Team Also, EOD rpt

106. Database Support Team Invoices partially paid

107. Database Support Team Cash with Orders Reports

108. Database Support Team Historical Batches Report

109. Database Support Team Reports

110. Database Support Team Dunning Letters Documentation (handout)

111. Database Support Team Menu 15 Warranty

112. Database Support Team Part enters warranty through a Credit Memo @ counter Reason Code is Warranty & Assign Warranty Tag Report 15.1 will show all these parts – returned & not claimed

113. Database Support Team

115. To create a claim from parts in Warranty System – use 15.3 Can also use 15.3 to view claims, reprint, unfinalize

116. Database Support Team LIVE EXAMPLE 15.3 & 15.5

117. Database Support Team

118. 15.7 & 15.8 are reports to track warranty before and after they are turned into claims.

119. Database Support Team

120. 15.9 – Should mostly be used as a research tool

121. Database Support Team

123. Warranty Claims 1.Credit Memo m1.2 2.Create Claim m15.3 3.Track Claim with Warranty Aging m15.8

124. Database Support Team Warranty Credit 1.Receive Part – close claim with 15.10 2.Receive Credit – close claim with 15.11

125. Database Support Team Menu 15 EOM Reporting

126. Database Support Team AR Close (Last day of the month): Paperless (menu 16.5) Email reports directly to accountant AP Close (First day of the month): Not paperless…yet

127. Database Support Team Key Accounting Reports – AR AR adjustment list AR write-offs Customer Aging* Unclaimed Warranties Report* Open Warranty AR Report* Inventory by Value Prefix* Tax & Non Tax Jurisdiction Reports *Key Figure

128. Database Support Team Key Accounting Reports – AP Expense Distribution Register AP Activity List – Open Balance* *Key Figure

129. Database Support Team FAQs

130. Database Support Team Questions

131. Database Support Team Upgrade Suggestions

132. Database Support Team Session Evaluations & Conference Evaluations

133. Database Support Team THANK YOU!