1. Pinole Valley High School (PVHS) Project Status
Facilities Subcommittee Meeting
August 18, 2015

2. PVHS Anticipated Timeline
Cost/Budget Evaluation
June/July 2015
Cost Efficiency Work Group
July 2015
Updated Documents Received
August 10, 2015
DSA Back-check/Approval
Aug – Oct 2015
Pre-qualification Process
July – Oct 2015
Project Bid Period (Target)
Oct – Dec 2015
Construction Start (Target)
January 2016
Buildings Complete (Construction: 30 mos.) – Bid Alternate
Fall 2018
Buildings Complete (Construction: 36 mos.) – Bid Alternate
2019
Facilities Subcommittee – August 18, 2015

3. DSA Approval & WCCUSD Review (Including Cost Efficiencies) Timelines
Coordination Meeting
07/28/15
Back check Pre-Review Meeting
Week of 08/24/15*
Structural Back check Review Initiated
09/07/15*†
Balance of Project Review Initiated
09/14/15*†
DSA Approval/Stamp-out
Week of 10/02/15*
WCCUSD
Updated Progress Drawings Received
08/10/15 – 08/24/15*
WCCUSD Comments to Architect
09/28/15 – 10/09/15*
WCCUSD Comments in Documents
10/12/15 – 10/21/15*
[* Target Date]
[† DSA will assess review time required at time of submittal]
Facilities Subcommittee – August 18, 2015

4. PVHS Budget Considerations
BOE Approved Project Budget
$181,900,000
Total (Completed/Current Construction Projects)
($27,370,000)
Remaining Phases: Temp Housing Demo, Sports Fields/Courts (Supporting & Hard Costs)
($21,960,000)
Remaining Project Budget
$132,570,000
Supporting Costs (New Campus)
$27,700,000
Construction Cost Available
$104,870,000
AOR & District Estimates* (06/11/15 – 07/01/15)
$112,563,245 –
$122,465,404
Project Balance (Range)
($7,693,000) –
($17,595,000)
[* Range may reflect scope discrepancies between documents used]
Facilities Subcommittee – August 18, 2015

5. Cost Efficiency Working Group Summary
Participants included:
City of Pinole:
Debbie Long, Roy Swearingen
CBOC:
Maureen Toms
Pinole Residents:
Jeffrey Rubin, Bertha Rohrbach
Architect:
WLC Architects
PVHS Site Representative:
Kibby Kleinman, Principal
WCCUSD Facilities Staff
Program/Design Manager:
SGI CM
District Chief IOR:
PTS (Steve Cayson)
Facilities Subcommittee – August 18, 2015

6. Cost Efficiency Working Group Summary
Meetings occurred July 23rd & July 29
Categories reviewed:
Operational (Facilities, M & O)
Programmatic/Educational
Other Opportunities
Other Discussion Topics:
Potential Additional Construction Costs
Construction Schedule(s)
Facilities Subcommittee – August 18, 2015

7. Cost Efficiency Working Group Summary
Recommendations
Operational –
Limit build-out of clinic space
Revise classroom lighting
Revise insulation/ thermal requirements
Revise acoustical performance of mechanical duct and wall systems (still Ed Code compliant)
Eliminate automatic shade controller system
Reduce classroom floor boxes from 3 to 2
Replace fluorescent lighting with LED
Intrusion, Security, POS, IT, LAN/WAN, EMS
Programmatic/ Educational –
Replacing operable walls with permanent walls (Buildings C & D)
Eliminate special drama room features
Eliminate stage scrims (backdrop curtains)
($3.5M) + $1.9M = ($1.6M)
Facilities Subcommittee – August 18, 2015

8. Cost Efficiency Working Group Summary
Other Considerations
Operational
Revised Quad Space
Revise waterproofing standard compliance requirements
Replace central mechanical plant with package A/C systems
Programmatic/ Educational
Building A: Eliminate video production room, scene shop, drama classroom
Building A: Eliminate classroom multi-media space
Modify garden area
Other Recommendations
Replace sun shades at buildings C & D with film on glass
Replace porcelain tile with cement plaster
Items to consider as alternates
Replace terrazzo/epoxy flooring with polished concrete
Restore brick veneer in lieu of porcelain tile
Facilities Subcommittee – August 18, 2015

9. Potential Issues & Concerns
Potential Cost Savings
Up to $6.9M
Potential Design Schedule Impact
(*some tasks may be completed during DSA back check/bidding)
Up to 16 weeks*
DSA Review & Approval Timelines may impact desired construction schedule
If bids are over allocated budget, adjustments to budgets may be required
Facilities Subcommittee – August 18, 2015

10. Facilities Subcommittee – August 18, 2015
Recommendations
Incorporate Recommendations for Cost Efficiency
Bid with Alternates (two schedule options [30 months, 36 months], brick veneer, polished concrete)
Facilities Subcommittee – August 18, 2015