1. IEEE Systems Council AdCom 10-3-2008 A Briefing on the Status of Regional Activities & Chapters for the IEEE Systems Council AdCom Prof. (Winston) Wai-Chi Fang VP- Member Service Chairman of the Regional Activities and Chapters Committee Date: October 3, 2008 Location: Fort Lauderdale, Florida, USA

2. IEEE Systems Council Welcome to the IEEE Systems Council's Regional Activities and Chapters Committee (Winston) Wai-Chi Fang, Ph.D., IEEE Fellow VP- Member Service & Chairman, Regional Activities & Chapters Committee

3. IEEE Systems Council’s Regional Activities & Chapters Committee Chairman Introduction (Winston) Wai-Chi Fang, Ph.D., IEEE Fellow VP-Member Service, IEEE Systems Council Transnational Liaison, IEEE Systems Council Chairman, Regional Activities & Chapters Committee of IEEE Systems Council Governor, Board of Governors of IEEE Circuits and Systems Society TSMC Distinguished Chair Professor, National Chiao Tung University, Taiwan (on Scientific Research Absence from NASA JPL in 2008) Senior Engineer/Manager, NASA Jet Propulsion Laboratory, California Institute of Technology, USA

4. IEEE Regional World Map Chapters - Worldwide The IEEE has sectioned the world into 10 regions as shown on the map below. Each region encompasses the following geographical areas: Region 1 USA – Northeast Region 2 USA – East Region 3 USA – Southeast Region 4 USA - North Central Region 5 USA - South Central Region 6 USA – West Region 7 Canada Region 8 Europe, Middle East, Africa Region 9 Latin America Region 10 Asia, Australia and the Pacific

5. IEEE Systems Council’s Regional Activities & Chapters Committee Chair: Wai-Chi FANG The committee is composed of 10 System Council’s Transnational Directors (to be elected or appointed). Directors are expected to growth System Council in their region/country and interface with the other officers. Region 1- Region 2- Region 3- Region 4- Region 5- Region 6- Region 7- Region 8- Region 9- Region 10- Regional Activities & Chapters Committee Members Paul Gartz’s PROPOSAL on 06-12-2008: I proposed we offer each of these AESS Transnational Directors a dual appointment to Sys C. I proposed we offer each of these AESS Transnational Directors a dual-appointment to Sys C. We can thereby instantly gain these connections that took AESS from 1996 to 2005 to mature these ideas and get it going. These would be coordinated by Wai Chi who has the overall responsibilityfor growing Systems C via chapters and other mechanisms transnationallyand they can assist him with contacts, arrangements, etc. I further propose that these directors would have no budget impact to Systems C...i.e., we would not pay for attendance at AdComs...although they would be welcome if they had funding.  Note: This motion was seconded by Bob Lyons, Jr. However these has no further discussions or decisions.

6. IEEE Systems Council’s Chapter Information Why should Society/Council members form a Chapter? Chapters are ideal vehicles for informative technical meetings and for networking at the local level. Chapters can receive funding from both the parent technical Society/Council and the parent Section. Who can form an IEEE Chapter? To form a Chapter, you must be an active member of the IEEE holding the grade of Member, Senior Member or Fellow. You must also be a member of the Section, and the Society (the Council is exceptional). If it is a joint Chapter, membership in only one of the Sections is required. How do I form a Chapter? By completing a Society/Council Chapter petition which must be signed by at least 12 qualified members and approved by the Section Chair. IEEE Staff is available to assist you in any step of the process of Chapter Development. Please visit the IEEE Society Chapter home page or direct any questions to: April Nakamura, IEEE Society Chapter Coordinator, phone: +1 732 562 3846, fax: +1 732 981 1769, e-mail: tad-chap-dev@ieee.org.IEEE Society Chapter home pagetad-chap-dev@ieee.org What is the difference between a Region, a Section and a Chapter? The membership of the IEEE is divided geographically into three administrative Units. The first division is that of Regions of which there are 10 worldwide. They are: Regions 1-6 which consist of the IEEE membership in the United States; Region 7 is Canadian members; Region 8 is Europe, Africa and the Middle East; Region 9 is Latin America and the Caribbean; and Region 10 is Asia, Australia and the Pacific Rim countries. The second division is Sections. There are about 300 Sections, which are subunits of Regions, divided geographically to facilitate administration and local activities. The third division is Chapters. Chapters are technical subunits of one or more Sections. Who is eligible to hold office in a Chapter? To be eligible to hold office in an IEEE Section you must be an active member of the IEEE. You must hold the grade of Member, Senior Member, or Fellow, or Life Member, Life Senior, or Life Fellow. You must also be a member of the Section. Society Chapter Officers must be members of the Society (if it is a joint Society Chapter, membership in only one of the Societies is required). Note: Council Chapter Officers are not required to be members of the Society. What reporting requirements must Chapters follow? Chapters are required to annually report meeting activity, financial activity and current officers to the parent Section. These reports must be submitted at the end of each year. Additional reporting may be required from the Society. For more information, see the IEEE Chapter Reporting Requirements web page.IEEE Chapter Reporting Requirements Are there funds available for my Chapter? Yes, funds are provided to eligible units through the annual Section rebate. $180 per Chapter which meets the reporting requirements explained above. Additional funding may be available from your Society/Council. For more information on Society/Council funding, please review the Society/Council Chapter Funding Guide.Society/Council Chapter Funding Guide

7. IEEE Systems Council’s Chapter Funding Guide In addition to IEEE funding, the System Council provides the following financial support to its Chapters: A $600 "start-up" fund for NEW chapters which complete their Chapter formulation and submit the first year operation plan. (Note: If a chapter is joint, it is expected that the other societies contribute equal shares.) A $600 max. operation fund per year for ACTIVE chapters which submit their annual reports and also their plan of activities and cost. Note: This motion has been approved in year 2007.

8. Chapter Support Program by Mark Montrose, Division IV Director Elect IEEE PSES Representative Provides financial support to Chapters to help with expenses related to hosting meetings, speakers or local events/activities. This support program is not related to the Distinguished Lecturer financial support program. A chapter can use one or the other mode of financial support from the Council. The maximum amount of support will be $600/year per chapter. Multiple requests may be made as long as the calendar year amount does not exceed $600. Chapter support is not limited to only Systems Council Chapters but may be used in conjunction with joint chapters. For this situation, pro-rated use of funds must be shared. The Chapter requesting funding will make a written request to the VP of Technical Operations who will then approve or disapprove. If approved the request goes to the Council Treasurer for disbursement from IEEE HQ. Sufficient details on use of the money must be made in the formal request.

9. IEEE Systems Council Chapter-of-the Year Award The purpose of this award is to recognize the Systems Council Chapter with the best yearly activities. The award is based on best yearly activities in the categories of Chapter-sponsored technical activities, increase in membership and participation in Council-level sponsored conferences/meetings. Motion: The Chapter-of-the Year Award is to be granted in year 2009. Note: This award is in a form of System Council level recognition. No money is offered.

10. Taipei Section Chapter Chair (confirmed) Prof. Lan-Da VAN, National Chiao-Tung University Email: lan-da.van@ mail.nctu.edu.tw http://viplab.cs.nctu.edu.tw/IEEESC_HSINCHU / South Taiwan Section Chapter Chair (confirmed) Prof. Hsiang-Cheh Huang, National University of Kaohsiung (NUK) Kaohsiung, Taiwan, R.O.C. http://hchuang.ee.nuk.edu.tw/SC_southtw.htm IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific

11. Beijing Section Chapter Chair: (confirmed) Yao Zhao, Beijing Jiaotong University, China Shanghai Chapter Chair: (confirmed) Gang Pan, Zhejiang University, China Hong-Kong Chapter website: http:// Chair: Cho-Li Wang (confirmed) The University of Hong Kong, Hong Kong IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific

12. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Korea Chapter Chair website: TDB Chair: LEE Jae-Chon, Professor and Head, Dept. of Systems Engineering, Ajou University Email: jaelee@ajor.ac.krjaelee@ajor.ac.kr Co-Chair: LEE Young-Hoon, Senior Researcher Korea Railroad Research Institute Email: yhlee@krri.re.kr (confirmed)

13. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Japan Chapter Chair website: TDB Chair: Qun Jin, Waseda University, Japan (confirmed) (confirmed)

14. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Singapore Chapter Chair website: TDB http:// Chair: TEO Siow Hiang, Head of Ops Analysis & Simulation, DSTA Email: tsiowhia@dsta.gov.sg (confirmed)

15. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Indian Chapter website: http:// Chair : (to be confirmed) Professor Ajay Kumar Indian Institute of Technology Deihi, India

16. Technical Co-Sponsorship for Conferences/Workshops in Region 10 (1) 2008 International Conference on Security Technology (SecTech 2008) will be held on December 13 ~ 15, 2008, Hainan Island, China. Security Technology Home Call for Papers Special Session Paper Submission Dates & Deadlines Invited Speakers Proceedings Committee Registration Accommodation Travel Contacts Sponsors

17. Technical Co-Sponsorship for Conferences/Workshops in Region 10 (2) IIH-MSP-2008 The Fourth International Conference on Intelligent Information Hiding and Multimedia Signal Processing August 15 - 17, 2008 Harbin, China

18. IEEE Systems Council’s Chapters in Region 8 Europe, Middle East, Africa UK Chapter website: http:// Chair: Dr. Daniel Howard (confirmed) Email: dr.daniel.howard@gmail.com Co-Chair: Prof. Mohammad K. Ibrahim Chair of Information & Systems Engineering De Montford University (Leicester) Email: ibrahim@dmu.ac.uk

19. IEEE Systems Council’s Chapters in Region 8 Europe, Middle East, Africa Italy Chapter website: http:// Chair: Dr. Vincenzo Piuri (confirmed) Professor and Department Chair University Degli Studi Di Milano Email: vincenzo.piuri@unimi.it

20. IEEE Systems Council’s Chapters in Region 8 Europe, Middle East, Africa Spain Chapter website: http:// Chair: Dr. Pilar Sobrevilla (confirmed) Associate Professor Department de Matematica Technical University of Catalonia Barcelona, Spain Email: pilar.sobrevilla@upc.edu

21. IEEE Systems Council’s Chapters in Region 1-6 USA Chapter website: http:// Chair: Email: Status: In progress. Contact present/past chapter chairs and officers of our member Societies for possible participations.

22. IEEE Systems Council’s Chapters in Region 7 Canada Canada Chapter website: http:// Chair: Email: Status: In progress. Contact present/past chapter chairs and officers of our member Societies for possible participations.

23. IEEE Systems Council’s Chapters in Region 9 Latin America Chapter website: http:// Chair: Email: Status: In progress. Contact present/past chapter chairs and officers of our member Societies for possible participations.

24. IEEE Systems Council Chapters Formulation Goal: At least one chapter per IEEE Region Follow-up Actions: 1. Complete the formulation of the Chapters that provide (a) a list of officers and members, (b) a plan of annual activities and cost before end of Nov. 2008 2. Get IEEE Sections Approval before end of Dec. 2008 3. Activate the Chapters with operation fund on Jan. 2009

25. New Technical Committee - Work with VP- Technical Operations TC on Security Technology (approved) TC on Large Scale Networking and Multimedia Systems (in progress) TC on Green Environment and Global Water Resources (in progress)

26. Distinguished Lecturer Program - Work with VP Technical Operations Provides an opportunity for recognized experts to speak about Systems Engineering to interested parties, namely Council Chapters and interested affiliates. Chosen for a 2-year term by the BOD. The hosting chapter is responsible for selecting a speaker, dates and to provide [supplemental] funding. Maximum of 3 talks/year, funded at $750/talk (R1-R7) or $1K (R8-R10). For Non-North American speakers, the amount is reversed. Talks may coincide with a business trip. Under this situation the employer subsidizes travel expenses. If combined with personal holiday, pro-rated expenses are paid. Under no condition can marketing or promotion of oneself occur while a distinguished lecturer.