1. ERP Stabilization Update
PeopleSoft

2. Introduction Stabilization Progress ERP Highlights Process Resolution
Focus on improvements for FY08

3. Stabilization Progress
Project Plan
Bugzilla

4. Project Plan

5. Bugzilla Product / "Priority" 1 - Critical / Production Stopped
2 - Urgent / Production Affected
3 - High / Production Impacted
4 - Medium / Production Standard
5 - Low / Production Not Affected
Total
Accounts Payable 1
Accounts Receivable 3 4
Asset Management
Budgets 2 8
General Ledger 5 16
Project Costing 6
Benefits
Human Resources 14
Payroll 11
eRecruit
Human Capital 10
Infrastructure
Infrastructure - PeopleSoft 7 12
PeopleSoft UPK / Training
Billing
Inventory
PCard
Purchasing 9 35 27 46
115

6. ERP Highlights Training Human Resources & Benefits Payroll Accounting
Accounts Payable
Purchasing
Technology

7. Training Training is on-going Principal training
Classroom and online
Principal training
Payroll summer training
Bookkeeper/Secretary training
Open labs
Back-office staff

8. Human Resources & Benefits
Reappointments completed for FY08
Mass Salary update process implemented for several employee groups
Recruitment process improvements
eBenefits scheduled for October Go-Live

9. Payroll District staff are running payrolls.
Employees who have been identified as overpaid have been notified and selected a repayment plan.
Re-design of the contract pay process is on schedule for next year.

10. Accounting Accounting periods closed through February
Payroll distributed through April
Enables us to pull data for reporting (grants)
Validation of data is behind schedule but underway

11. Accounts Payable Paid 162,049 invoices totaling $742,757,823
Only 793 invoices over 45 days old totaling $3,301,256
A new process for paying invoices for goods (when schools are out) has been implemented
Invoice scanning is being implemented to improve communication for next year

12. Purchasing Issued 19,732 purchase orders totaling $702,789,415
22 vendors represented in the marketplace
Dual year requisitioning in place

13. Technology Established performance team to address system issues
Disaster Recovery procedures are in process
Bundles and Patches

14. Bundles & Patches HCM Bundles/Patches – September
FIN Bundles/Patches – October
Testing environments are currently being prepared for these projects.
HCM has not applied any patches since Go-Live (July 1, 2006).
FIN implemented ten bundles available last fall. Currently there are six more available.

15. Staffing
HR/Benefits/Payroll (HCM) General Manager has been hired as of May 31st
Nine of the ten PeopleSoft specific positions approved by the Board have been filled.
The Functional Specialist in Payroll remains open.

18. Process Resolution Issue Identified
Subject Matter Experts (SME) analyze issue
Bugzilla
PeopleSoft Case
Project Plan - Scope

19. ERP Stabilization Update
Questions