1. Online training material
FIFA TMS
Online training material
Club Training: An Introduction to FIFA TMS

2. General introduction

3. ITMS: International Transfer Matching System
General Introduction
What is Itms?
ITMS: International Transfer Matching System
ITMS was established by FIFA to transform the international transfer market:
1. Centralisation of all documents
2. Transparency of all payments
3. Protection of players, including minors
4. Standardisation of transfer process

4. General Introduction Key principles Open access
The system is available via the internet (with appropriate security elements)
Disclosure
The two clubs involved in a transfer must disclose the details of that transfer in the system, including payment and banking details
Matching
The details disclosed by the two clubs must match – otherwise the transfer is not valid
Standardisation
All international transfers should be handled in the same way (according to FIFA Regulations)
Complete and correct
All necessary information must be entered and must pass validation
Confidentiality
Only the two clubs (plus their confederations, associations and FIFA) can access the transfer details and related documentation

5. Why is mandatory? Annexe 3 of the regulations
General Introduction
Why is mandatory? Annexe 3 of the regulations
Article 1.5: the use of ITMS is a mandatory step for all international transfers of professional male players within the scope of eleven-a-side football, and any registration of such player without the use of ITMS will be deemed invalid.
1. Professional players cannot be
registered with a paper ITC.
2. Releasing association cannot
respond to an ITC request outside
ITMS for a professional player.
3. Player cannot play in official
matches for his new club until the
ITC process is complete.

6. General Introduction ITMS roles Clubs Associations FIFA Legal FIFA TMS
Create, approve and maintain transfer instructions
Accurately enter actual payment amounts and dates
Clubs
Train and support affiliated clubs
Maintain own master data
Reflect national disciplinary decisions
Process transfers involving affiliated clubs (ITC)
Associations
Reflect disciplinary decisions
Authorise or reject transfers
FIFA Legal
Train and support ITMS users
Ensure the accuracy of information in the system
Pursue cases of non-compliance
FIFA TMS

7. For all queries, contact the FIFA TMS Helpdesk first:
General Introduction
FIFA TMS departments and duties
Application Management
Integrity & Compliance
Client Services
Operates Helpdesk
Provides technical assistance
Designs training and education
Organises conferences and workshops
Monitors transfers
Trains on regulations
Enforces regulations
May apply sanctions of up to CHF 14,000
Develops and deploys new system releases
Solves technical issues
Ensures the stability and security of the system
For all queries, contact the FIFA TMS Helpdesk first:

8. Players’ Status & Governance Department (PSGD)
General Introduction
FIFA legal duties
Players’ Status & Governance Department (PSGD)
Resolves inter-club disputes
Resolves disputes between players and clubs
Determines the status of players
Intervenes in transfers, e.g. in event of a validation exception

9. user obligations

10. User obligations Club users
Use ITMS for international transfers of male professional players.
Provide compulsory data and upload mandatory documents when creating instructions.
Declare any payments made in ITMS.

11. User obligations Association users Update own master data
Confirm players newly added in ITMS who are currently registered in their association.
Complete ITC procedure and minor applications involving their affiliated clubs.
Provide training and support to affiliated clubs.
Reflect national disciplinary decisions in ITMS.

12. User obligations All users
Log in to ITMS daily to check pending tasks.
Communicate with counter-parties when necessary.
Maintain confidentiality
DO NOT SHARE ITMS ACCOUNTS!
One-account-one-user policy

13. Failure to do so could result in…
User obligations
All users
Failure to do so could result in…
Warning letters
FINES!
2. Sanctions
3. Disciplinary action from FIFA

14. ITms system

15. ITms system access The LIVE system https://prod.fifatms.com
The TEST system

16. The username NEVER CHANGES.
ITms system
Lost password
If you forget your password, you can always create a new one using the “Lost password” function available on the ITMS login page.
The username NEVER CHANGES.

17. Club role:
Transfer process

18. Club role: transfer process When do we enter a transfer in ItMS?
Key question: What will be the status of the player in the new club?
Player’s status in former club
Player’s status in new club
Transfer in ITMS?
Amateur No
Professional
Yes
Transfer must be entered RIGHT AFTER contract is signed
in order to trigger the electronic ITC!

19. If you are unsure of the status of a player contact your association
Club role: transfer process
What is a professional player?
Article 2.2: A professional is a player who has a written contract with a club and is paid more for his footballing activity than the expenses he effectively incurs. All other players are considered to be amateurs.
Written contract with a club
Paid more for footballing activity than expenses incurred
If you are unsure of the status of a player contact your association

20. Club role: transfer process General overview
The player is 18 OR the new association received approval from the sub-committee of the Players’ Status Committee
The club(s) involved entered all relevant information in ITMS (including financial data). The information is supported by required documentary evidence
The identity of the player is confirmed by the former association
The ITC request is made at the proper time. The ITC is created in ITMS and the player’s registration date is confirmed
If applicable, the new club declared all payments made in real life and uploaded the respective proof of payment
Clubs
Clubs

21. Key question: How do you determine the instruction type?
Club role: transfer process
Instruction type
Key question: How do you determine the instruction type?
1. Do you want to engage the player permanently or on loan?
2. Is the player out of contract?
3. Is there a transfer agreement between the former club and new club?
4. Is there a payment involved?

22. Transfer instruction type 1:
Engage out of contract

23. Engage permanently (without transfer agreement)
Club role: transfer process
Instruction type – Engage out of contract
Engage permanently (without transfer agreement)
Player out of contract
No transfer agreement
NOTE: “Engage out of contract” is sometimes referred to as “Engage without a transfer agreement”.

24. Club role: transfer process Instruction type – engage out of contract
New club
Former club
ITMS
Provides proof of last contract end date
Disclose contractual information
+ Financial terms if agreed +
Upload mandatory documents
Proof of last contract Player employment Proof of end date contract identity
No Counter Instruction
When the transfer is in “Awaiting ITC request” status, it passes to the association level.

25. Consult section: engage player out of contract
Club role: transfer process
Consult section: engage player out of contract
Visit the ITMS online Help Centre to learn more about this topic.
Home > International transfers and loans > Enter transfers

26. Transfer instruction type 2:
Engage with a transfer agreement

27. Engage/ release permanently (with transfer agreement)
Club role: transfer process
Instruction type – engage with transfer agreement
Engage/ release permanently (with transfer agreement)
Employed player
Transfer agreement

28. Club role: transfer process
Instruction type – engage with transfer agreement
New club
Former club
ITMS
Disclose contractual information +
Financial terms if agreed
Disclose contractual information
+ Financial terms if agreed +
Upload mandatory documents
Transfer agreement Player employment Proof of identity contract
When the transfer is in “Awaiting ITC request” status, it passes to the association level.

29. Consult sectionS: engage/release with transfer agreement
Club role: transfer process
Consult sectionS: engage/release with transfer agreement
Visit the ITMS online Help Centre to learn more about this topic.
Home > International transfers and loans > Enter transfers

30. Transfer instruction type 3:
Engage on loan

31. Engage/ release on loan (with loan agreement) Transfer loan agreement
Club role: transfer process
Instruction type – engage on loan
Engage/ release on loan (with loan agreement)
Employed player
Transfer loan agreement

32. Club role: transfer process Instruction type – engage on loan
New club
Former club
ITMS
Disclose contractual information +
Financial terms if agreed
Disclose contractual information
+ Financial terms if agreed +
Upload mandatory documents
Loan agreement Player employment Proof of identity contract
When the transfer is in “Awaiting ITC request” status, it passes to the association level.

33. Consult sectionS: engage/release player on loan
Club role: transfer process
Consult sectionS: engage/release player on loan
Visit the ITMS online Help Centre to learn more about this topic.
Home > International transfers and loans > Enter transfers

34. Total fixed remuneration calculator (TFR)

35. WHO WHAT Club role: transfer process
Total fixed remuneration calculator (TFR)
WHO
The new club is obliged under art 4.2 of Annexe 3 to provide certain compulsory data when creating instructions.
WHAT
The total fixed amount that a player will receive over the full length of his employment contract.
This figure includes sign-on fees and other money paid by the new club to the player.
It does not include conditional bonus payments, such as performance-related bonuses.

36. Consult section: Total fixed remuneration calculator (TFR)
Club role: transfer process
Consult section: Total fixed remuneration calculator (TFR)
Visit the ITMS online Help Centre to learn more about this topic.
Home > International transfers and loans > Enter transfers

37. Matching process

38. Club role: transfer process Basic match
If two clubs have signed a transfer agreement, the system will not be able to create a match between the engage and release transfer instructions unless the basic fields are the same:
Engage v. release
Permanently v. on loan
Against payment v. no payment
Instruction type
Select appropriate player
Player
Correct counter club selected
Counter club

39. Club role: transfer process Matching exception
Once the system creates a match between two transfers and if certain details are not the same, there could be discrepancies called “matching exceptions” that prevent the transfer process to continue. To speed up the resolution of matching exceptions, ITMS provides indications on:
Where the mismatch is
The information entered by the counter club
To solve a matching exception, communicate with the counter club and amend the information accordingly!

40. ITC process

41. Association role: transfer process Itc process
Once a transfer reaches “Awaiting ITC request” status, the transfer process moves up to the association level.
New association
Former association
Request
Deliver
ITMS
Deliver
Receipt

42. loan processes

43. Key question: What do we do at the end of the loan period?
Club role: transfer process
at the end of a loan…
Key question: What do we do at the end of the loan period?
Original Loan
Loan Extension
Return from Loan
Loan to Permanent
Confirm Conclusion
Information and documents are inherited from the original loan.

44. Club role: transfer process at the end of a loan…
Select if the loan at the new club has been extended for a period of time.
Extend Loan
Select if the new club wishes to engage the player permanently instead of on loan.
Loan to Permanent
Select when a player’s loan contract with the new club has ended and he is returning to his original club with whom he has his employment contract.
Return from Loan
Select if a player’s loan contract with the new club and employment contract with the original club have both ended.
Confirm Conclusion

45. Consult sectionS: “At the end of the loan…”
Club role: transfer process
Consult sectionS: “At the end of the loan…”
Visit the ITMS online Help Centre to learn more about this topic.
Home > International transfers and loans > Loans > At the end of the loan…

46. Itms Further support

47. Itms Transfer statuses

48. Awaiting counter instruction Awaiting confirmation of player
ITMS further support
Itms Transfer statuses
The transfer instruction is not yet complete or has not been confirmed.
Check that all required information is entered and documents uploaded before confirming the transfer instruction.
Pending
The counter club still has to enter details and/or confirm the transfer instruction.
Contact the counter club to check the status of their transfer.
Awaiting counter instruction
A new player has been manually added to ITMS.
The player’s identity must be confirmed by his former/releasing association.
Awaiting confirmation of player
Mismatch in the transfer details between matched transfer instructions that prevents the transfer from proceeding.
Contact the counter club and review both sets of transfer details to determine who needs to update them.
Matching exception
The club’s transfer process is now complete.
It is now the responsibility of its association to request the ITC.
Awaiting ITC request

49. Itms Transfer statuses
ITMS further support
Itms Transfer statuses
The former association must respond to the ITC request within seven days of the request date.
The association can either deliver or reject the ITC request. The player’s passport must be uploaded before delivering the ITC.
Awaiting ITC delivery
The ITC has been delivered by the releasing association.
The new association must confirm receipt of the ITC and enter the player registration details to complete the process.
Awaiting ITC receipt
The releasing association has rejected the ITC request.
The new association must accept or dispute the ITC rejection, as applicable.
Awaiting response to the ITC rejection
The releasing association has not responded to the ITC request within 15 days or FIFA has intervened and granted provisional registration.
The new association must confirm the provisional registration.
Awaiting confirmation of provisional registration
Once all payments have been declared in ITMS and the respective proof of payment has been uploaded, the status will change to “closed”.
Closed – awaiting payments

50. Online Help Centre

51. ITMS further support Online help centre
ITMS has an online Help Centre available in the system 24 hours a day, seven days a week.

52. ITMS further support Online help centre 1. Explanatory sections
2. Training materials
3. Glossary
4. FAQ
5. Library

53. ITMS further support Who should I contact? Clubs Association
Players’ Status
Authorise blocked transfers
Disputes
Minor applications
FIFA TMS
Login issues
Technical problems
Transfer- related queries