1. Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen. If you disconnect, simply repeat instructions to reconnect to the program. If listening to audio by phone, you can adjust the volume by pressing *4. To submit a question, type in the chat window and click “Enter” to send. CPE and CEU Credits are NOT available for this forum.

2. Welcome to FYI Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series Thursday, October 8, 1:30 p.m., Medical Access Program All sessions recorded and available at www.pasbo.org/FYI 2

3. Today’s Agenda What's Due – Calendar of State and Federal Reports PASBO Tools You Can Use – Resources to Help You Transportation Reporting and Audit Files with Dr. Wayne McCullough Your Questions Answered – An Open Forum for Your Questions About Topics Covered and Uncovered! 3

4. Before We Start The due dates on the calendar are intended as a guide not as absolute deadline dates. The calendar is a work in progress and will be modified throughout the year. This is not an “official” calendar although it has been reviewed by PDE. 4

5. Sources of Filing and Reporting Info PIMS Data Collection Calendar  http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 http://www.portal.state.pa.us/portal/server.pt/community/pims- pennsylvania_information_management_system/8959 Comptroller Forms  http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 http://www.portal.state.pa.us/portal/server.pt/community/forms _and_procedures/13472 Food Service Calendar  http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 http://www.portal.state.pa.us/portal/server.pt/community/natio nal_school_lunch/7487/activity_calendar/964588 5

6. 1-SepNew Hire ReportMonthlyReport of New HiresHR Dept. of Labor & Industry 1-Sep NSL Report on PEARSMonthly Reimbursement for Lunches Served each Month Food ServiceCN PEARS 10-Sep Upload NPAS Reports and Send On-lineMonthly Report of Wages & Retirement ContributionsFinancePSERS/NPAS 10-Sep2030QuarterlyReconciliation of cash on handFinanceComptroller 15-SepPDE-2099AnnualIU Transportation Fiscal Report Transport ationDPT 15-Sep Submit PDE 2028 PDFs to House/SenateAnnualAnnual General Fund BudgetFinance House/Senate Education Comm 23-Sep QuarterlyPSERS Q2 Employer PaymentFinancePSERS 30-SepH511Annual Request for Reimbursement and Report of School Health Serv. PA Dept. of Health 30-Sep NSL Participation by BuildingAnnualPEARS Report Food ServicePEARS

7. 7 30-SepPDE 2089 & 1049Annual Transportation Reports - Notice of intent to transport DSD&A 30-Sep PDE - School Health ReportAnnual Reimbursement & Report of Health Services PA Dept. of Health 30-Sep Dept. of Labor & Industry UC-2Quarterly Report of Unemployment Comp. WagesFinance Dept. of Labor & Industry 30-Sep Dept. of Labor & Industry - 3020QuarterlyMultiple Worksite Report Dept. of Labor & Industry 30-Sep Earned Income TaxQuarterly Report of Local Wage Tax WithholdingsFinance Local EIT Collector 30-SepIRS- 941QuarterlyFICA & Federal Income TaxFinanceIRS 30-Sep PA Department of RevenueQuarterlyReport of State Tax WithholdingsFinance 30-SepPDE-339 (Act 29)Quarterly Social Security & Medicare ContributionsFinance 30-SepPSERS - EmployerQuarterly Deposit of Employer Retirement DueFinancePSER 30-Sep All State and Federal Grant reportingQuarterly Submit all grant reporting for State and Federal programs.

8. ACT 1 Index for FY 2016-17 ECI increase at 2.2% 3 year average SAWW increase on Calendar Year Basis is 2.5% Base Act 1 Index 2.4% To determine your adjusted index if your aid ratio is >.4000: 2.4% x (0.75 + Aid Ratio) = Adjusted Index 8

9. Act 1 Key Dates 1/7/16Make proposed preliminary budget available for public inspection or adopt a resolution indicating not to raise taxes above the index 1/27/16Deadline for preliminary budget adoption 2/4/16Deadline to publish a notice of intent to file for exceptions 2/11/16Deadline to seek PDE approval for exceptions 5/31/16Deadline by which a school board must adopt its proposed final budget 6/30/16Deadline by which a school board must adopt its final budget www.pasbo.org/act1infowww.pasbo.org/act1info for complete resources 9

10. The PASBO State Budget Blog Invitation only site related to the State Budget If you have not yet signed up, please send an email to jammerman@pasbo.org jammerman@pasbo.org Sign-up is easy Try to send out messages when updates occur, but check once a week just in case

11. Follow PASBO Like PASBO Add PASBO to your social networks

12. Easily manage your cards and earn rebates for your LEA with every purchase Streamline your procurement payment process— and earn a rebate! It’s a return on expenditure! For more info visit www.easyprocure.org

13. There’s a doc for that… Delivering Best Practices and Good Ideas www.pasboerc.org at the E lectronic R esource C enter

14. More information coming soon PASBO has partnered with Forecast5 Analytics to introduce a suite of software products that can help schools in Pennsylvania analyze and compare expenditures, student performance, long-term budget projections and other important instructional and finance metrics. The Forecast5 products allow benchmarking of data on a local, regional and statewide basis.

15. Annual Conference & Exhibits March 8-11, 2016 in Hershey Begins with Tuesday night event No increase in registration fees Exhibits open Wednesday morning Mini-Seminars; SBO Help-Desks; Double-Plays Single- and two-day track to reduce members’ time out of the office Webcast Registration opens October 1, 2015 15

16. Today’s Expert Chief Financial & Operations Officer and Board Secretary at Southern York County School District wayne.mccullough@sycsd.org 717-235-4811, ext. 7274 16

17. Dr. Wayne K. McCullough Gary Reeser Award Recipient (March 2013) Founder, PASBO School Business Administration Consulting Service Immediate Past President, PASBO (July 2011 – June 2012) President, PASBO (July 2010-June 2010) President Elect, PASBO (July 2009-June 2010) Vice-President, PASBO (July 2008-June 2009) Director, PASBO (July 2005-June 2008) Chair and Member, Building Committee, PASBO (2008- present) Chair, Strategic Planning Committee, PASBO (2008-2009) Chair, Audit Review Committee, PASBO (2008-2009) Chair, Facilities Management Committee, PASBO (2006-2008) Chair, Materials Management Committee, PASBO (2005-2006) 17

18. Pupil Transportation Record Keeping School calendars for all public and private schools to which transportation service is provided to verify the “number of days.” Monthly mileage forms displaying data that is recorded by the bus driver indicating miles traveled with students and miles traveled without students. 18

19. Pupil Transportation Record Keeping Monthly student rosters for each vehicle in order to verify the maximum number of students transported daily. Odometer readings for June 30 of the current year and July 1 of the preceding year for each vehicle used for both private and public school transportation. 19

20. Pupil Transportation Record Keeping Hazardous route records. These records should include copies of letters from PennDOT citing the hazardous walking routes within 2.0 miles for secondary and 1.5 miles for elementary from each school as hazardous. In addition, routes showing the number and names of students living within each hazardous route should be maintained. 20

21. Pupil Transportation Record Keeping Fuel records for the school year, including the number of gallons used and the total cost if LEA-owned fleet or LEA is providing fuel for contractors. A copy of each contract with contracted service providers, including those with individual drivers. Copies of insurance certificates must also be maintained. 21

22. Pupil Transportation Record Keeping Evacuation drills verification forms, PDE 4101 (Certification of Fulfillment of Fire Drill and School Bus Emergency Evacuation Drill Requirements). Vehicle data: Serial number, year of manufacture, capacity. This information must be tied to mileage and student roster information. 22

23. Pupil Transportation Record Keeping Run information, including routes, stop locations, times, etc. Copies of Board Minutes with driver and route approvals. Note: It is the Auditor General’s view that drivers must be specifically approved by the LEA governing board, even if the drivers are contracted. 23

24. Pupil Transportation Record Keeping Driver Files: Driver’s License, Clearances, Physical Exam, Training Information, etc. Contractor names and record of payments made. 24

25. Time for Questions! Send text questions using the “Chat” function at the left side of your screen. Type message in box and click “Enter” to send.

26. CPE and CEU Credits are not available for this forum. Thank you for your participation!