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Welcome to the Fourth Installment of FYI Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series June 13 at 9:00 a.m. Who Are You?—Let’s Find Out 2
Today’s Agenda 1.What's Due – Calendar of State and Federal Reports 2.From the Experts 3.PASBO Tools You Can Use – Resources to Help You 4.Your Questions Answered – An Open Forum for Your Questions About Topics Covered and Uncovered! 3
Before We Start The due dates on the calendar are intended as a guide not as absolute deadline dates. The calendar is a work in progress and will be modified throughout the year. This is not an “official” calendar although it has been reviewed by PDE. 4
Sources of Filing and Reporting Info PIMS Data Collection Calendar pennsylvania_information_management_system/8959 pennsylvania_information_management_system/8959 Comptroller Forms _and_procedures/ _and_procedures/13472 Food Service Calendar nal_school_lunch/7487/activity_calendar/ nal_school_lunch/7487/activity_calendar/
1-MayPDE-2054Annual General fund annual budget (intermediate units)FinancePDE 1-MayNew Hire ReportMonthlyReport of New HiresHR Dept. of Labor & Industry 1-May NSL Report on PEARSMonthly Reimbursement for Lunches Served each Month Food ServiceCN PEARS 1-May Financial Interest StatementsAnnual Board Members, Tax Collectors, Administrators Board Secretary PA Ethics Commission 10- May Upload NPAS Reports and Send On-lineMonthly Report of Wages & Retirement ContributionsFinancePSERS/NPAS 31- May Certification of Use of PDE-2028Annual Certification of Use of PDE-2028 must be signed/submitted even if preliminary budget adoptedFinancePDE 31- MayCLGS-501Annual Certified copy of new LTEA tax enactments, repeals, changes, or new tax collectorFinanceDCED Reporting Compliance Review
1-JunNew Hire ReportMonthlyReport of New HiresHR Dept. of Labor & Industry 1-Jun NSL Report on PEARSMonthly Reimbursement for Lunches Served each Month Food ServiceCN PEARS 7-Jun Resolution declining slot moneyAnnual Copy of resolution declining slot moneyFinancePDE 10- Jun Upload NPAS Reports and Send On-lineMonthly Report of Wages & Retirement ContributionsFinancePSERS/NPAS 10- Jun2030QuarterlyReconciliation of cash on handFinanceComptroller 10- JunAnnual BudgetAnnual Make PDE-2028 available for public inspection 20- JunAnnual BudgetAnnual Deadline to publish intent to adopt final budget noticeFinance 21- Jun QuarterlyPSERS Q1 Employer Payment PSERS
30-Jun018hAnnual Health Inspection Report--Nutrition Program Sponsors Food ServicePEARS 30-JunPDE-2028Annual General fund annual budget and Homestead Resolution AdoptionFinancePDE 30-Jun EOY CATS ReportingAnnualPrepare and submit CATS reports PDE 30-Jun Dept. of Labor & Industry UC-2Quarterly Report of Unemployment Comp. WagesFinance Dept. of Labor & Industry 30-Jun Earned Income TaxQuarterly Report of Local Wage Tax WithholdingsFinance Local EIT Collector 30-JunIRS- 941QuarterlyFICA & Federal Income TaxFinanceIRS 30-Jun PA Department of RevenueQuarterlyReport of State Tax WithholdingsFinance 30-JunPDE-339 (Act 29)Quarterly Social Security & Medicare ContributionsFinance 30-JunPSERS - EmployerQuarterlyDeposit of Employer Retirement DueFinancePSERS 30-Jun All Federal Grant reportingQuarterly Submit all grant reporting for Federal programs. FAI Reporting Compliance Review
Today’s Expert, Jon Boyer Business Administrator/Board Secretary York County School of Technology (4 years) Previously Business Manager York City School District (3 years) Overall 12 Years in School Business BS Accounting, Monmouth University Regional Chapter President
Chapter 339 of PA School Code Outlines Standards Curriculum Guidance Personnel Facilities Evaluations 10
School Names Generally, old names were Vo-Tech New names vary: Career and Technology Center (CTC), Technology Centers, Technical Schools, Institutes, Area Vocational Technical School (AVTS), etc. 11
Types of CTE Schools Full Time – Students attend CTE school all day Some schools are full time with technical classes only Some schools are full time with technical and academic classes (called comprehensive) Part Time – Students attend home district part of day, CTE school part of day – Typically only Technical classes at CTE school 12
Joint Operating Committee (JOC) Equivalent to School Board One representative from each member school district Responsible for day to day operations 14
Monthly Public Board Meetings Hire/Fire Approve Contracts Expulsions, etc. JOC can only recommend budget for approval of member districts. Member districts must approve budget. 15
CTE Authority Boards CTE schools are not legally permitted to be owned by the school itself because it is owned by multiple school districts Buildings are owned by the school’s Authority. 16
Authority is Own Legal Entity Annual Audit, Legal Filings, etc. Authority board can be same or different than JOC Construction bonds are approved by member districts, not Authority 17
Leadership Superintendent of Record – Superintendent of CTE member district that is ultimately responsible for school CTE Administrative Director – Person at school responsible for day-to-day operations Professional Advisory Committee – Advisory Board comprised of the Superintendent of each member school district. Role is to make recommendations about the schools’ operations. 18
Articles of Agreement Document entered into and approved by member districts outlining school’s operation JOC Policies Similar to school district board policies 19
CTC vs. Traditional School District Business Manager Perspective No Tax Base Adult Education Politics of one board member representing each district Understanding needs of member districts Stay involved, especially with issues only relevant to traditional districts. The more you know, the better you can provide necessary information to them. 20
A “must attend” for all people new to a position in school business. School Operations Academy July 24-25, 2014 Penn State Conference Center State College, PA Tracks in Business, Facilities, Food Service and Transportation will help you to: -learn proven techniques from experienced practitioners -gain ideas to create efficiencies and reduce costs -exchange challenges and solutions with your peers -build a network of contacts across the state
Build a Solid Foundation with PASBO For a complete course listing, visit
Treasure Trove of Act 1 Resources
There’s a doc for that… Delivering Best Practices and Good Ideas at the E lectronic R esource C enter
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CPE and CEU Credits are not available for this forum. Thank you for your participation!