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FY 2014 EMPG Local Awards Administered by the Office of Homeland Security (OHS).

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Presentation on theme: "FY 2014 EMPG Local Awards Administered by the Office of Homeland Security (OHS)."— Presentation transcript:

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2 FY 2014 EMPG Local Awards Administered by the Office of Homeland Security (OHS).

3 FY13: $6.26 million awarded Anticipated FY14: Approximately $6 million Approximately $2 million for SEMA operations Approximately $4 million for local applications

4 2014 Priorities recommended by EMPG Advisory Group 9 Regional EMD Representatives 9 MEPA Members SEMA & OHS Representatives

5  Designate a 24/7 Emergency Operations Center (EOC)  Maintain a Local Emergency Operations Plan (LEOP)  Implement the National Incident Management System (NIMS)

6  Complete FEMA/SEMA training requirements  Participate in at least three (3) annual exercises  Maintain an annual Training and Exercise Plan (TEP)

7  Utilize WebEOC during incidents, events and trainings  Participate in Threat and Hazard Identification and Risk Assessment (THIRA) updates  Submit quarterly status reports and claims

8 Essential Emergency Management Personnel and Benefits Essential EOC Supplies/Operating Expenses Essential EOC Equipment Essential Emergency Management Travel

9 Examples of Essential Emergency Management Personnel funded positions: Emergency Management Director Assistant Emergency Management Director Emergency Management Administrative Assistant Existing EMPG Funded Positions

10 Salary Benefits (OASI, Retirement, Insurance, etc.) Contracted EMA Personnel

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12 EOC Maintenance (copier, computer, generator, etc.) General Office Supplies (paper, pens, paper clips, etc.) Insurance (vehicle, building, etc.) Phone Postage Registration Fees (professional membership dues, conferences, etc.) Rent Subscriber Services (internet, satellite, cable, etc.) Utilities (electric, water, gas, etc.) Vehicle Maintenance (EM vehicles only) Other (computer, projector, chair, etc.)

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14 Essential EOC equipment must directly support the jurisdiction’s EOC or EMPG funded positions. $2,500 per item limit.

15 What does this mean?

16 Fuel Lodging Mileage Per Diem/Meals (12 hour travel rule, overnight) Vehicle Maintenance Vehicle Rental Other (Parking, taxi, airfare, etc.)

17  EMPG is a 50/50 Match Program  Match can be hard or soft  Soft Match ◦ Same categories and priorities as federal funding  Application must include entire line item budget  Soft match questions? ◦ Call in advance

18 Entertainment/Food costs Outside period of performance Clothing Weapons Items paid with other federal funds Activities unrelated to EMPG Non-Essential Equipment

19 May/June: Letter of Anticipated Funding Level Issued WebGrants Budget Setup 1 st & 2 nd Quarter Status Reports, Claims, & other necessary documentation due in WebGrants by July 15, rd Quarter Status Reports, Claims, & other necessary documentation due in WebGrants by October 15, th Quarter Status Reports, Claims, & other necessary documentation due in WebGrants by January 31, 2015.

20  Required of all EMPG funded personnel ◦ Participate in 3 exercises per year ◦ Complete 11 FEMA Professional Development Series courses  FY13 Compliance ◦ 84.7% completed exercise requirements ◦ 77.5% completed training requirements

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22 Claims Request Invoice (example: temporary clerical support/invoice) Proof of Payment (i.e., copy of check or payroll journal) Timesheet(s) Note: Timesheets for all personnel paid with federal funds must be certified. Wage and benefit cost(s)

23 Claims Request Proof of Payment (i.e., copy of check or credit card statement) Contract must be uploaded into WebGrants when requesting your first reimbursement Any other documents required by the contract (i.e. milestone reports, time and effort)

24 Claims Request Invoice Purchase Order, if one was created or referenced on an invoice Proof of Delivery (i.e., signed packing slip, receipt or statement in writing indicating the item has been received) Proof of Payment (i.e., copy of check or credit card statement)

25 Claims Request Invoice Purchase Order, if one was created or referenced on an invoice Proof of Delivery (i.e., signed packing slip, receipt or statement in writing indicating the item has been received) Proof of Payment (i.e., copy of check or credit card statement)

26 Claims Request Expense Report or Invoice Proof of Payment (i.e., copy of check or credit card statement) Agenda/Announcement Proof of attendance (i.e., participant sign in sheet or roster, certificate)

27 Randy SilveyAmy Lehman Local EMPG Grant SpecialistEMPG Grant/Fiscal Specialist Brett Hendrix Theresa Stiles Supervisor/Compliance OfficerWebGrants Specialist

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