1. 1 The retention rate is a measure of employment duration and answers the question, “How well do workforce development participants sustain employment?” Click mouse button to advance to next slide Retention Rate – What Does It Mean? This slide presentation addresses definition of retention rate calculation of the measure and

2. 2 The presentation is approximately 4 minutes. You will be prompted, at the bottom left of screen, to click the mouse button to advance to the next slide. To exit, press the “Esc” button. Click mouse button to advance to next slide Retention Rate – The Slide Show

3. 3 Retention Rate Retention – Percent of participants who have been employed in four continuous quarters after completing services. The Definition Click mouse button to advance to next slide 1) Participants who completed services and got a job within six months of completing services, The selection criteria for the retention report include two subsets. 2) Participants who remained employed for four continuous quarters. and

4. 4 Retention Rate – Who is counted? Click mouse button to advance to next slide All participants Did participant complete services and get a job within six months of completing services? No, not includedYes, “Total Exited & Placed” column 1

5. 5 Retention Rate – Total Exited & Placed 1 Participants completed services and got a job within six months of completing services. Click mouse button to advance to next slide

6. 6 Retention Rate – Services Completed Click mouse button to advance to next slide This is the services completion date.

7. 7 Retention Rate – Who is counted? Click mouse button to advance to next slide All participants Did participant complete services and get a job within six months of completing services? No, not includedYes, “Total Exited & Placed” column 1 2 Did participant stay employed four quarters? Yes, “Total Retained” column 2 No, not included

8. 8 Retention Rate – Total Retained 2 Participants were employed four continuous quarters. Click mouse button to advance to next slide

9. 9 Records where participant had at least one hour of work during the quarter of completing services or the quarter after completing services. Total Exited and Placed Retention Rate – Denominator Click mouse button to advance to next slide 1 Retention rate = Denominator =

10. 10 Records where participant had at least one hour of work during the quarter of completing services or the quarter after completing services. Total Exited and Placed Retention Rate – Numerator Click mouse button to advance to next slide Numerator 1 Retention rate = Denominator = Total Retained = 2 Records where participant had a minimum of one hour of work in each of the four quarters after the quarter of completing services.

11. 11 Retention Rate – The Report Retention rate Click mouse button to advance to next slide 1 2

12. 12 All records where services were completed during 3Q 2002 and records where participant had at least one hour of work during the quarter of completing services (3Q 2002) or the quarter after completing services (4Q 2002). Total Exited and Placed Retention Rate – An Example Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Records where participant had a minimum of one hour of work in each of the four quarters after the quarter of completing services (3Q 2002). Services Completed – 3Q 2002 (July 1, 2002 through September 30, 2002)

13. 13 Did participant have one hour of work during the quarter? Total Exited and Placed Retention Rate – An Example Total Exited & Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 All records with a services completed date of – 3Q 2002 (July 1, 2002 through September 30, 2002) are selected. 3Q 2002 If yes, count in Total Exited and Placed column

14. 14 Total Exited and Placed Retention Rate – An Example Total Exited & Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 3Q 2002 4Q 2002 If participant did not have one hour of work, go to next quarter. Did participant have one hour of work during 4Q 2002?

15. 15 Total Exited and Placed Retention Rate – An Example Total Exited & Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 3Q 2002 4Q 2002 Did participant have one hour of work during 4Q 2002? If yes, count in Total Exited and Placed column. If no, don’t count in Total Exited and Placed column.

16. 16 Total Exited & Placed – A Review 1 The Total Exited & Placed column are participants who completed services and got a job within six months of completing services. Click mouse button to advance to next slide

17. 17 Total Exited and Placed Retention Rate – An Example Total Retained Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services completed quarter – 3Q 2002 (July 1, 2002 through September 30, 2002) Services completed during 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Now let’s look at the numerator – “Total Retained” A participant must have a minimum of one hour of work in each of the four quarters following the quarter of completing services to be counted in the Total Retained column.

18. 18 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 (July 1, 2002 through September 30, 2002) 4Q 2002 Is there at least one hour of work in 4Q 2002? No, participant has not worked four continuous quarters – not counted as retained. Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

19. 19 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 4Q 2002 Is there at least one hour of work in 4Q 2002? Yes, go to next quarter. 1Q 2003 Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

20. 20 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 1Q 2003? No, participant has not worked four continuous quarters – not counted as retained. Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

21. 21 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 1Q 2003? Yes, go to next quarter. 2Q 2003 Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

22. 22 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 2Q 2003? 2Q 2003 No, participant has not worked four continuous quarters – not counted as retained. Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

23. 23 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completed – 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 2Q 2003? 2Q 2003 Yes, go to next quarter. 3Q 2003 Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Retention Rate – An Example Total Retained

24. 24 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Services Completed - 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 3Q 2003? 2Q 2003 3Q 2003 No, participant has not worked four continuous quarters – not counted as retained. Retention Rate – An Example Total Retained

25. 25 Total Exited and Placed Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Records with the services completed quarter of 3Q 2002 and the participant had at least one hour of work during 3Q 2002 or 4Q 2002. Services Completed - 3Q 2002 4Q 20021Q 2003 Is there at least one hour of work in 3Q 2003? 2Q 2003 3Q 2003 If yes, participant has worked in all four quarters and is counted as retained. Retention Rate – An Example Total Retained

26. 26 Total Retained – A review 2 Participants were employed four continuous quarters. Click mouse button to advance to next slide

27. 27 Total Exited and Placed Retention Rate – Interpretation Click mouse button to advance to next slide 1 Retention rate = = Total Retained = 2 Services Completion date – July 1, 2002 through September 30, 2002 Let’s use an actual example of the Retention Rate using the report. In this example, we will use Region 6

28. 28 Click mouse button to advance to next slide Total exited and placed Services completed date Total retained Retention rate Retention Rate – Interpretation

29. 29 Total exited and placed Retention Rate – Interpretation Click mouse button to advance to next slide 1 Retention rate = = Total retained = 2 Services Completion date – July 1, 2002 through September 30, 2002 How is a retention rate of 54.06% for Region 6 interpreted? 1,417 2,621 = 54.06% A retention rate of 54.06% means that slightly over half of the participants completing services during July 1, 2002 through September 30, 2002 remained employed for four continuous quarters following the quarter after completing services. Region 6

30. 30 This concludes the slide show. Questions may be directed to: John Glen 503-947-1234 john.l.glen@state.or.us Click mouse button to exit presentation