1. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea1 DCMI Advisory Board Meeting 17 October 2009 Report

2. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea2 Participants At the meeting: Tom Baker, Raju Buddharaju, Christine Frodl, Juha Hakala, Jon Mason, Eva Méndez, Akira Miyazawa, Karen Rollitt, Stefanie Rühle, Shigeo Sugimoto, Joe Tennis, Emma Tonkin, Andrew Wilson Remotely: Ana Alice Baptista, Eric Childress, Sarah Currier, Diane Hillmann, John Kunze, Keven Liu, Thomas Severiens, Stuart Sutton, Mary Woodley

3. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea3 Reporting acknowlegdements Report snippets to be done per agenda item Participants at the meeting taking turns Snippets to be sent immediately to DC-AB Reporters: Tom Baker, Raju Buddharaju, Christine Frodl, Juha Hakala, Jon Mason, Eva Méndez, Akira Miyazawa, Karen Rollitt, Stefanie Rühle, Joe Tennis, Emma Tonkin, Andrew Wilson

4. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea4 Agenda 09:00-12:45 09:00-09:15Opening, roll call, agenda 09:15-09:30DC-AB and DC-CHAIRS issues 09:30-10:00Evaluation DC-2009 10:00-10:45Task Groups: Kernel, Libraries, Glossary 10:45-11:00Break 11:00-11:45Task Groups: DCMI/RDA, Registry, Translation 11:45-12:00Oversight Committee report, incl. incorporation 12:00-12:30Usage Board report 12:30-12:45Task Groups: Collection Description

5. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea5 Agenda 14:00-17:15 12:45-14:00Lunch 14:00-14:30DCMI Events 14:30-15:15DC-2010 15:15-15:30DCMI Web site and communications 15:30-15:45DCMI Feedback 15:45-16:00Break 16:00-17:00Task Groups: Agents, Government, DCMI/IEEE, Education 17:00-17:15Any other business 17:15-17:30Actions, timeline, closing

6. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea6 Advisory Board membership Retired members: Harry Wagner, Heike Neuroth, Lulú Feria New members: Seth van Hooland, Ana Alice Baptista, Javier Solorio, Lorcan Dempsey, Samantha Starmer, Mike Teets Proposed new members: Talat Chaudhri (DC-Scholar), Marcia Zeng, Michael Panzer (depending on TG proposals)

7. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea7 Advisory Board membership Makx to invite Schubert Foo, representative on Oversight Committee for National Library Board Singapore Talat Chaudhri OK, Marcia Zeng and Michael Panzer will be invited if and when their proposed Task Groups get established

8. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea8 Advisory Board and Chairs issues Little activity on Community and Task Group lists Architecture (19), General (13), RDA (9), Science (7), Kernel- KAP (4), Scholar (2) per month; rest lower Little activity on Wikis, 2-3 updates per year average Lowest activity Government (no updates), Collection (May 2007), Registry (Aug 2008), Identifiers (Dec 2008) Task groups inactive, except RDA, Kernel, Education (?) Hard to get attention from chairs Do we need to define performance guidelines?

9. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea9 Advisory Board and Chairs issues Community moderators may need to create activity, e.g. Identifiers has fallen silent and addresses important issue. Douglas to revive? TG leaders should report regularly to list and moderators should announce meetings on list AB members to respond to requests for contributions and information Approach of collaboration through scheduled conference calls (Kernel): good practice to be followed!

10. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea10 Evaluation DC-2009 Total of 97 participants, 18 countries General impression: high quality presentations New participants (finance, telecom, AV archive) Special sessions on Linked Data Good set of issues, but too many, too diverse Less need for introductions, good discussions Lessons for next year?

11. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea11 Kernel Task Group Propose to continue ERC as object of profile; Kernel is lexicon Interop level 1 done; ERC/Turtle mapping for Lev. 2 Timeline Oct 2009 – ERC-to-Turtle software beta Dec 2009 – Draft 1.5 KAP, call for comments Mar 2010 – Draft maintenance procedures Apr 2010 – Final integration May 2010 – Close down

12. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea12 Kernel Task Group Tom to discuss with John publication of Kernel documentation and UB review of kernel AP Eric Childress to follow John on Twitter re: Namaste tags and follow up if any action needed John to inform DC-Tools and DC-Architecture of Kernel results Task Group to continue as proposed

13. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea13 Libraries AP Task Group No plan received Discussed at DC-2009

14. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea14 Glossary Task Group No plan received Mary to send work plan with the structure, timeline and names who are involved to AB list by end of October.

15. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea15 Proposed: DC-KOS Background: need for describing KOS, could be done with Dublin Core Application Profile Work to be based on NKOS work with definition of KOS Type vocabulary Proposed by Marcia Zeng Others: Gail Hodge, Marjie Hlava, Denise Bedford, Doug Tudhope, Traugott Koch

16. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea16 Proposed: Task Group Meta-metadata Motivation: describe sets of statements, data graphs, not necessarily records Goal: shared model to record quality, rights, provenance, compliance, sources, trust First step: survey requirements, exchange mechanisms (OAI, Atom) Proposed by Michael Panzer, OCLC Others: Kai Eckert, Keven Liu

17. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea17 Proposed: Task Group Meta-metadata Generally positive response from AB Actions to be taken: take into account work Andrew W. did on A-Core needs rewrite to make it clearer, Jon Phipps to help? consider utility Records Management metadata Jon Phipps to determine realistic timeline in a week possibly consider Collections Application profile? Makx to inform Michael Panzer

18. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea18 DCMI/RDA Task Group Develop Application Profile Discuss Description Set Profile patterns Involvement in Vocabulary Mapping Framework Liaise with IFLA re: FRBR namespaces Planning full-day seminar at ALA 2010

19. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea19 DCMI/RDA Task Group Diane will keep AB informed about the outcome of the VMF work Diane will share a link to the NISO webinar Continue as propsoed

20. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea20 Registry Task Group Getting feedback on survey Fulfilling use cases (IEMSR phase IV funding) Examine longer-term future inter-registry interop Closer look at SKOS and other standards Develop registry (list) of registries Target completion: second half 2010 Continue as proposed

21. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea21 Translation Task Group Develop scope of guidelines (Oct. 09) Compile draft guidelines for translators E.g.: introductory info DCMI, variations in current practice, priority list, recommended process Community review of guidelines Collect issues and questions Collect case studies and good practice

22. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea22 Translation Task Group Discussion in Seoul revealed a need for a short document with general overview of metadata - something that could be translated easily Karen, Shigeo will liaise with Stefanie, who is drafting a short Introduction to DC (in the style of Using DC) Task Group to continue

23. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea23 DCMI Oversight Committee Discussed financial status, annual accounts Need for increased support Members, partners, lower-entry sponsorship Plan marketing activities, eg. YouTube Consider standing Conference Commitee Usage Board future and activities Documentation roadmap

24. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea24 DCMI Oversight Committee AB members to look for potential targets for Membership and Partnership Makx to work on a marketing plan, including clarify (article?) what we are doing and why Open Access article Future of Dublin Core Tweets, YouTube videos, podcasts inviting demos of products and services based on DC

25. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea25 DCMI Usage Board Currently seven members Tom Baker (chair), Julie Allinson, Akira Miyazawa, Pete Johnston, Andrew Wilson, Joe Tennis, Stefanie Rühle Andrew stepping down after Seoul meeting Highlights 2008-2009 Review of Scholarly Works Application Profile Review of proposed property accessibility Publication of updated ISO 15836:2009 (DCMES) Review (in Seoul) of existing user-oriented materials, such as Frequently Asked Questions, Glossary, and Using Dublin Core

26. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea26 DCMI Usage Board – future Continue: Routine maintenance of DCMI Metadata Terms Review of application profiles Continue (and continue not emphasizing): New terms in context of application profiles New emphasis: Review answers to questions asked on DCMI mailing lists Continually review Frequently Asked Questions, Glossary, and Website landing pages for freshness

27. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea27 DCMI Usage Board Sharpen focus of activities to questions arising out of usage of DC Continue emphasizing importance of context of Application Profiles for DC-Terms Continue monitoring FAQ, glossaries, etc so they are fresh & reflect current thinking Establish new policy to be more positive and reject proposals only if clearly wrong

28. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea28 DCMI Architecture Forum Highlights from 2008-2009 Public comment on DC-DS-XML (finalization as DCMI Recommendation pending) Description Set Profile working draft is basis for Usage Board application profile review criteria Interoperability levels for Dublin Core metadata published as a Recommended Resource RFC 2731 to be obsoleted with pointer to DC-HTML

29. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea29 DCMI Architecture Forum Highlights from 2008-2009 Karen Coyle identifies key application profile design patterns In the wider metadata world, much of the structured data, embedded RDFa, and linked data uses Dublin Core terms Results from Seoul DCAM will be revised – simpler, based directly on RDF

30. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea30 Architecture Forum Architecture work to continue but to be explained in context of article outlining current strategies and future plans

31. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea31 Collection Description AP Task Group Correct minor errors and inconsistencies Review compliance Abstract Model and DSP Review in light of implementations Problem: Human resources, Sarah to step down No others have come forward Move work to Libraries or Science & Metadata?

32. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea32 DCMI Events Possible objectives: Attract research(ers), knowledge sharing, technical development, network building, working meetings, income generation Possible formats: Physical conference, Webinar, download material Business models? Subscriptions, pay-per-view, cost/benefit, ROI

33. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea33 DCMI Events Set up standing Conference Committee Stuart Sutton (chair), Andrew Wilson, Jon Mason, Karen Rollitt, Eric Childress, Liddy Nevile, others? Consider shorter face-to-face conferences? Consider introducing virtual participation are reduced rate, especially for students Look at opportunities to co-locate with other major conferences

34. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea34 DC-2010 Conjunction with ASIS&T, 20-22 October Wednesday Tutorial day & working meetings Thursday-Friday conference & workshop Saturday AB and joint DCMI/ASIS&T seminar(?) Approach Reviewed and invited contributions, workshoplets Need: Program chairs, Tutorial chair, Publicity committee

35. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea35 DC-2010 Diane has volunteered for program co-chair Liddy will again be workshop chair Makx to contact ASIS&T to see if they have suggestions for program co-chair Makx to solicit tutorial chair and publicity committee chair on AB list Tom and Corey to plan a hack-a-thon

36. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea36 DCMI Web site and communications New look Web site, to be evaluated Possibly upgrade Wiki infrastructure Social tools Twitter, Facebook, LinkedIn, others? Resources! Policies: Web site for basic information and stable documents Wikis for collaborative work? Mailing lists for reports, announcements, discussions

37. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea37 DCMI Web site and communications Makx to compare Google statistics November 2008 with November 2009 Mike Crandall or IA Summit evaluation of DCMI webpage Shigeo and Karen to link to translations page from L&I Community page Tom to sort out MoinMoin upgrade with Eric Miller (Emma to help with any conversions)

38. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea38 DCMI Web site and communications Libraries to publish final report on mailing list Tom to look at wiki future (Google Wiki?) All chairs should use the mailing lists if they have reports or meeting announcements Subversion is also part of our collaborative infrastructure if people want (e.g. Tools, Kernel) People are free to work with what's best for them (e.g., Google docs – but be careful about rights)

39. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea39 DCMI Feedback Since AskDCMI disappeared, no platform Dcmifb@dublincore.org receives some queries, also LinkedIn, Facebook Dcmifb@dublincore.org Dispatching ad-hoc No creation of knowledge base Need to decide how to handle this

40. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea40 DCMI Feedback Usage Board to use AskDCMI items saved in database by Emma for new FAQ Emma to send link to the database to the AB Emma offers a solution for an interface Makx to ask for volunteers to answer questions There has to be a link between Emma and the Usage Board.

41. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea41 Agents Task Group No progress since FOAF review Is there a community need? If so, who can commit time? Otherwise, de-activate

42. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea42 Government AP Task Group No plan received DC-2008 plan was to finalize and publish with status of working draft Makx to contact Hans Overbeek to discuss an orderly shutdown of the Government AP Task Group

43. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea43 DCMI/IEEE Task Force Prepare draft for IEEE ballot end 2009 Extract RDF vocab from draft and submit for ballot Sync process with DCMI publication Process comments and prepare publication Mikael to report to Education list

44. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea44 Education AP Task Group Aim for modular profile (plug-in) for educationally significant properties in DC and others e.g. LOM Generic funct. reqs. done, specific ones still TBD Domain model draft done (work-in-progress) New elements and DSP reqs. to be determined Usage guidelines to be developed

45. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea45 Education AP Task Group New developments around MLR Need for harmonizing standards and AP TG uses tools to create an AP. This work should be shared with Architecture and Tools group Sarah to report to AB and Education lists Sarah to revise the slides and deliver a revised, detailed and expanded work plan with dates.

46. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea46 Any other business DC-Date Pete to keep an eye on this and come back to AB if he thinks we need to do more than just observing DC-Tools Makx to publish DC Tools TG on Web site Thomas to report to mailing list Conferences Need to avoid conflicts between sessions

47. 17 October 2009DCMI Advisory Board meeting report, Seoul, Korea47 Actions, timeline Moderators of the following groups are to send a report of their DC-2009 meeting to their mailing lists by 15 November 2009: Localization and internationalization Science and metadata Libraries Registry