1. Club Development Plans

2. Do we need a Club Development Plan? www.triathlonscotland.org Club Development Planning

3.  Planning ahead helps the club develop.  A development plan provides a framework for this development.  A development plan can open up potential funding opportunities to allow you to secure finances to put the plan into action.  A development plan can engage many member of the club as well as parents, spouses, friends, etc. www.triathlonscotland.org Club Development Planning It’s not essential but…

4. A planned and co-ordinated approach to club development ensures: 1.Everyone knows the starting point, where they are going and how they are going to get there. 2.It brings together everyone in the club with an interest and a role to play. 3.The best use of resources, avoiding duplication of effort. www.triathlonscotland.org Club Development Planning

5. www.triathlonscotland.org What? How? When?

6. Keep it simple! It should NOT be long and complicated. Simply answer these questions: 1.Where are we now? 2.Where do we want to be? 3.How are we going to get there? www.triathlonscotland.org Club Development Planning

7.  Know your starting point!  Have a clear, agreed vision of your future destination.  Break the vision down into specific aims or goals.  Set achievable timescales.  Keep it simple!  Involve the right people and encourage everyone to get involved and own the plan. www.triathlonscotland.org Planning Principles

8.  Use the plan as a management tool to guide its implementation – don’t create a long boring document that is going to gather dust on a shelf!  Check progress to ensure you are on course, but don’t be afraid to make changes to the plan as it comes to life – some things may happen more quickly than you had originally planned (or vice versa). www.triathlonscotland.org Planning Principles cont…

9. There are 6 simple steps to consider when developing a plan: Step 1 WW hose plan is it? WW ho are the people you wish to involve? Step 2 WW hat is the starting point? GG ather information. www.triathlonscotland.org The Planning Process

10. www.triathlonscotland.org The Planning Process – Step 1  The fastest way is often for one person to write it – this almost always leads to failure!  Its success depends on many people bringing it to life!  Involve those with specific expertise.  Who else might need to be involved? NGB? Local sports DO? Schools?

11. There are 6 simple steps to consider when developing a plan: Step 1 WW hose plan is it? WW ho are the people you wish to involve? Step 2 WW hat is the starting point? GG ather information. www.triathlonscotland.org The Planning Process cont…

12.  Carry out an audit of your club:  How many coaches do we have and at what level?  How many volunteers do we have?  What is our capacity and can we increase this?  How close to capacity are we?  What is the future potential of the club? www.triathlonscotland.org The Planning Process – Step 2

13. Step 3 WW here are you going? AA greeing a shared vision of the future. Step 4 HH ow are you going to get there? SS etting aims and objectives. www.triathlonscotland.org The Planning Process cont…

14.  Develop a clear vision, for example: “Our vision is that by the end of 2016 the club will provide quality sport sessions for young children through a progressive programme that provides recreational sport or develops a level of performance for entry into a Centre of Excellence”  The rest of the plan unfolds from this vision so it is important that everyone shares it. www.triathlonscotland.org The Planning Process – Step 3

15. Step 3 WW here are you going? AA greeing a shared vision of the future. Step 4 HH ow are you going to get there? SS etting aims and objectives. www.triathlonscotland.org The Planning Process cont…

16. AIMS This is WHAT the club is going to do to achieve its vision “Build a team of 4 qualified Level 2 coaches to run the club’s sessions by 2015, supported by a further 4 qualified Level 1 coaches” Realistic and Achievable SMART – specific, measurable, achievable, realistic, time-bound www.triathlonscotland.org The Planning Process – Step 4

17. OBJECTIVES This is HOW the club is going to do it Objective 1 = hold a meeting by the end of October with all Level 1 coaches to recruit 5 on to the Level 2 course Objective 2 = contact the NGB in November and organise a Level 2 course at the club in January Objective 3 = Explore possible sources of funding by December www.triathlonscotland.org The Planning Process cont…

18. www.triathlonscotland.org OBJECTIVEMETHODRESPONSIBILITYTIMESCALECOSTINGS To recruit 5 Level 1 coaches onto a Level 2 course Hold a meeting with all L1 coaches to recruit 5 onto the L2 course Sam Higgins to coordinate the meeting. Elaine Ryan to book venue. Meet by end of October N/A To coordinate a L2 course for club coaches Contact NGB to organise a course Elaine Ryan to contact NGB Brian Austen to organise venue. Sam Higgins to provide L1 coaches with information By the end of November £200 venue £35 each candidate To access funding to subsidise the coaches attending Contact sportscotland, NGB and local sports development Mark Jarvis to contact organisations. All to complete application forms. By the end of December N/A Aim: To increase the number of high quality coaches within the club

19. Step 5 TT urning objectives into action PP roducing action plans for each objective Step 6 HH ow are you getting on? UU sing the plan to monitor progress Remember that it’s an ongoing process… www.triathlonscotland.org The Planning Process cont…

20.  Planning to complete the objectives:  Who is going take ownership for each objective?  When is it to be completed by?  Is funding to make it possible? www.triathlonscotland.org The Planning Process – Step 5

21. Step 5 TT urning objectives into action PP roducing action plans for each objective. Step 6 HH ow are you getting on? UU sing the plan to monitor progress. Remember that it’s an ongoing process… www.triathlonscotland.org The Planning Process cont…

22.  This is essential to success!  It is a working document, don’t leave it to gather dust!  Have regular meetings and use the plan when setting out an agenda.  Use the plan to demonstrate success when in discussions with partners. www.triathlonscotland.org The Planning Process – Step 6

23. www.triathlonscotland.org Development Plan Template Find word and excel template in our club toolkit!

24. www.triathlonscotland.org Evaluation Tools Find a number of useful evaluation tools in our club toolkit!