1. Southern Regional Education Board HSTW Administering the 2012 HSTW Assessment for TCTW Sites

2. Southern Regional Education Board HSTW About the HSTW Assessment HSTW and TCTW are research-based school improvement models HSTW Assessment is used to set baselines, acknowledge progress, identify areas for improvement, and set priorities Only initiatives combining student achievement data with students’ perceptions of school and classroom practices Required of HSTW and TCTW sites in even- numbered years Administered to seniors to collect data on entire high school experience

3. Southern Regional Education Board HSTW New in 2012 There will be no constructed response items in the assessment The overall assessment time will be shortened by 20 minutes Sites that have not paid by April 30, 2012 will not receive their school report until they do so

4. Southern Regional Education Board HSTW Examples of How Schools and Centers Use the Results Lobby for state actions to support school improvement Identify a need for improvement Gain support for school improvement Engage the entire faculty in school improvement Set priorities for school improvement Improve classroom practices

5. Southern Regional Education Board HSTW Examples of How Schools and Centers Use the Results In 2008, one TCTW center said “the teacher survey was a real eye-opener. Through the data, we very quickly realized that we had teachers on our campus with very different views regarding the purpose of career/technical education, particularly in the area of academic reinforcement. The survey data will allow us to identify the highest priority staff development needs and to begin creating a common understanding of our center’s role in a students’ technical and academic success.”

6. Southern Regional Education Board HSTW Five Components Reading test Mathematics test Science test Student survey Course-taking patterns School/center and classroom experiences Teacher survey

7. Southern Regional Education Board HSTW Reading Test 75 minutes 80% informational texts; 20% literary non-fiction texts Includes meaning vocabulary Includes paired texts (to assess critical analysis) Does not include literary fiction or poetry

8. Southern Regional Education Board HSTW Mathematics Test 80 minutes Content 11% Number Properties and Operations 29% Measurement/Geometry 24% Data Analysis, Statistics and Probability 36% Algebra

9. Southern Regional Education Board HSTW Science Test 55 minutes Content 43% Life Sciences 42% Physical Sciences 15% Earth and Space Science

10. Southern Regional Education Board HSTW Student Survey Section 1 Course-taking patterns Sections 2 and 3 School and classroom experiences Based on HSTW Key Practices

11. Southern Regional Education Board HSTW TCTW Teacher Survey Center and classroom experiences Center mission High expectations and extra help Guiding and supporting students Curriculum content and engaging students in learning Transitions Leadership and professional growth

12. Southern Regional Education Board HSTW Results HSTW Award of Educational Achievement Student reports School report

13. Southern Regional Education Board HSTW HSTW Award of Educational Achievement Mailed to centers in late April, 2012 Awarded to students who: Meet all three readiness goals Complete at least two parts of the HSTW-Recommended Curriculum English/language arts, mathematics, science Complete a concentration Career/technical, mathematics/science, humanities

15. Southern Regional Education Board HSTW Student reports Mailed to centers in late April, 2012 Performance on reading, mathematics and science test Performance level Completion of recommended curriculum and concentration Award status

17. Southern Regional Education Board HSTW HSTW Assessment Report Mailed to centers in late June, 2012 Executive Summary One page summary of performance and implementation Overview Slightly longer summary Full report Tables breaking out achievement by experiences **No teacher survey results Teacher survey results will be provided in a separate report.

22. Southern Regional Education Board HSTW Administering the Assessment 1. Place order Order window September 1 – October 31, 2011 Orders must be placed online on SREB website All communication and materials will be sent to contact person listed on order form

23. Southern Regional Education Board HSTW Information needed to place order If your center has previously participated in an assessment Name, email address and phone number of contact person (will receive all materials and communication via mail and email through summer 2012) Complete shipping address (no P.O. boxes) Director name, email address and phone number Sampling method and number of students to be assessed Payment information and billing address Dates the center plans to assess within window Number of teachers you plan to survey (estimate)

24. Southern Regional Education Board HSTW Payment Information The cost is $34 per student. If your center or district is paying for the assessment, a purchase order is due to SREB by November 18, 2011 to confirm your order Final payment is due to SREB by April 30, 2012 SREB will accept payments beginning immediately (call Fran Mathis at 404-879- 5611 to request an early invoice)

25. Southern Regional Education Board HSTW Optional/Additional Costs Cancellation Fee The cancellation fee of $13 per student for the HSTW Assessment applies if orders are cancelled after materials have been printed and/or shipped. ITEMCOST Composite Report$465 Color Copy$210 Black and White Copy$80

26. Southern Regional Education Board HSTW Administering the Assessment 2. Review administration materials Available on SREB website beginning September, 2011 A link also will be included in the order confirmation email sent upon placing an order Review materials immediately Set timeline for preparation and administration

27. Southern Regional Education Board HSTW Administration Materials Test Administration Guide Sampling Instructions Student Roster Form Course Description Guide Course Matching Chart Checklist HSTW Student Bulletin (with Sample Questions Booklet) Information for Sites Tasks and Timelines

28. Southern Regional Education Board HSTW Sample Timeline TaskScheduleEstimated Time Identify studentsSept. – Nov. 20113 hours Identify assistantsSept. – Nov. 20111 hour Schedule time and placeSept. – Nov. 20112 hours Notify students and teachersSept. – Nov. 20112 hours Prepare student rosterOct. – Dec. 20111 hour Complete course matching chartOct. – Dec. 20115 days Prepare student transcriptsJan. 20125 days Receive and check materialsJan. 23, 20121 hour Assign answer documents to students Jan. 24-26, 20123 hours Complete section 1 of student survey for students Prior to Scheduled Testing 3 days Administer assessment and teacher survey Jan. 27 – Feb. 17, 2012 2-4 days Return materials No later than Feb. 17, 2012 1 hour

29. Southern Regional Education Board HSTW Administering the Assessment 3. Identify students Use sampling plan selected on order All seniors Random sample of 60+ seniors All CT seniors Random sample of 60+ CT seniors Include all currently enrolled students in sampling Only exclude students if IEP exempts them from state assessments Use sampling instructions provided to select sample

30. Southern Regional Education Board HSTW Identifying Students to Participate Only include seniors If selecting a sample, select a true random sample using the instructions provided Only exclude students if their IEP exempts them from state assessments Accommodations provided for state assessments should be provided for this assessment Contact ETS by October 31, 2011 to request large-print or CD materials Accommodations exist for English language learners

31. Southern Regional Education Board HSTW Identifying Students When Home Schools Are Also Participating Center should select sample. Home school should select sample. Center and home school should compare lists to see if any students were double-selected. If no students were double-selected, proceed as usual. If students were double-selected, students should assess at home school. Call ETS (Lisa Rion – 609-734-5646) to obtain a special code. Enter that special code on all double-selected students’ answer documents. Their results will go into both reports while they only participate once.

32. Southern Regional Education Board HSTW Administering the Assessment 4. Scheduling Identify assistants One assistant per 15 students is ideal Schedule dates, times and locations Include make-up sessions SREB recommends administering assessment over 2-3 days Schedule date, time and location for teacher survey

33. Southern Regional Education Board HSTW Administering the Assessment 5. Notification Notify students, parents and teachers Provide informational materials and/or schedule an informational meeting

34. Southern Regional Education Board HSTW Administering the Assessment 6. Prepare student roster form Include names of all participating students Will need to include each student’s Assessment ID number from the answer document he or she is assigned Keep fully completed roster on file with testing records for five years Include students’ email addresses to assist with Follow-Up Survey of 2012 Graduates (very important!)

36. Southern Regional Education Board HSTW Administering the Assessment 7. Course-taking preparation Work with home schools to complete course-matching chart, using course description guide Used to link local course titles to generic SREB course titles Include all courses current seniors could have taken during high school Collect transcripts and course schedules for participating students, including spring courses

37. Southern Regional Education Board HSTW Administering the Assessment 8. Receive assessment materials Materials schedule to arrive by January 23, 2012 TCTW Teacher Survey materials will not be sent. Information will come via e-mail. Verify contents according to instructions immediately This gives ETS time to send new materials should an error have occurred Keep secure (locked) until testing begins These are secure testing materials and all materials (used and unused) will need to be returned Keep the boxes – you will need them to return materials Keep ALL materials

38. Southern Regional Education Board HSTW Administering the Assessment 9. Prepare assessment materials Assign each student an answer document Record each student’s Assessment ID number from the answer document on the student roster form Complete section 1 (transcript analysis) for students Strongly recommended, but not required Reduces testing time Increases accuracy

39. Southern Regional Education Board HSTW Administering the Assessment 10. Review testing arrangements Confirm dates, times and locations Remind participants Review administration plan with assistants

40. Southern Regional Education Board HSTW Administering the Assessment 11. Administer assessment Student and Teacher Window: January 27 – February 17, 2012 Administration guide includes scripts and complete instructions for administering the student assessment Students must complete all four components All materials must be postmarked for return using the enclosed instructions and labels no later than February 17, 2012 TCTW Teacher Survey materials will NOT be returned since the survey takes place online.

41. Southern Regional Education Board HSTW Administering the Assessment 12. Return materials Pack student materials using enclosed instructions Completed answer documents will be packed in a different envelope and use a different return label than the test books and other materials If the necessary envelopes and labels are not included, you must call ETS (Lisa Rion at 609-734- 5646) for replacement materials Teacher survey materials will be returned separately from student materials to a different location All materials must be postmarked for return no later than February 17, 2012 Keep the receipt and tracking number!!!

42. Southern Regional Education Board HSTW Administering the Assessment VERY IMPORTANT: Only return answer documents that you want scored. Your school will be responsible for paying for all answer documents sent to ETS for scoring, even if the number is over what you ordered.

43. Southern Regional Education Board HSTW Important Dates to Remember Order window  September 1 – October 31, 2011 Administration materials available online  September, 2011 Test materials arrive at sites  January 23, 2012 Student and teacher administration window  January 27 – February 17, 2012 Final return deadline  February 17, 2012 Awards and student reports mailed to sites  By April 30, 2012 Payment due to SREB  April 30, 2012 School reports mailed to sites  Late June, 2012

44. Southern Regional Education Board HSTW Making the 2012 Assessment a Success Communication Letters/informational sessions for students and parents Announcements to faculty and staff Stress importance, intended use, and value of assessment

45. Southern Regional Education Board HSTW Making the 2012 Assessment a Success Cooperation Importance of the assessment to the center’s improvement goals Importance of students, administration and faculty taking it seriously Handling make-up work Cooperation from teachers whose classes might be interrupted by the assessment

46. Southern Regional Education Board HSTW Making the 2012 Assessment a Success Encourage all students to do their best Promote the HSTW Award of Educational Achievement Recognize those who receive the HSTW Award of Educational Achievement Explain the new student readiness reports and how it can help with their resumes Build enthusiasm Be honest – explain how this helps the center and future students Make students feel special for participating in the assessment and thank them for their participation See “PUBLICATIONS” column at http://www.sreb.org/page/1329/hstw_assessment.html

47. Southern Regional Education Board HSTW For More Information… Go to SREB’s Web pages on assessment for more ideas and information! http://www.sreb.org/page/1144/assessments__surveys.html Fran Cowart, Coordinator of Assessment fran.cowart@sreb.org (404) 879-5611 Ann Benson, Director of Technology Centers That Work gben@brightok.net