1. New Employee Orientation Meeting
Welcome to the
New Employee Orientation Meeting
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2. Introductions Please Introduce Yourself By: Position School/Department
Prior Experience
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3. About Kyrene Celebrating 122 years of education! Founded in 1888
25 schools + Casa Vida
18,000 students
2500+ employees
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4. Kyrene’s 3 Divisions Superintendent Support Services
Educational Services
Human Resource
Services
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6. Kyrene Regional Model Akimel A-al Altadena Estrella Cerritos
Lagos Monte Vista
Milenio Sierra
Centennial Pueblo
Colina Mariposa
Esperanza Mirada
Lomas Paloma
Manitas
Aprende KMS
Brisas Ninos
Cielo Norte
Sureno Waggoner
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7. Kyrene Customer Service Model Human Resources Regional Specialists
Jena Brandon
Employment Specialist
- Akimel A-al Region
- Altadena Region
- Centennial Region
Tracy Preslaski
Aprende Region
KMS Region
Pueblo Region
Jolene Perez
District Office /Transportation / Facilities / Warehouse
Employee Relations
- Leave of Absences
Mel Allbright
Substitutes
Anthony Walker
Community Education
Print Shop
Kris Hodgkins
Administrators
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8. Payroll Contacts A d i s t r i c t o f e x c e l l i n g s c h o o l s
Ann Moxley
Payroll Technician - Aprende Region
Kyrene MS Region - Substitutes N-S
Sue Spadafore
Payroll Technician - Centennial Region - Pueblo Region
- Substitutes T-Z
Tamara Hess
Payroll Technician - District Office Employees (1st Floor) - Akimel Region - Altadena Region
Glenda Hatt
Payroll Specialist - District Office Employees (2nd Floor)
Substitutes A-M
Transportation
Gale Lewis
Payroll Specialist - PAR Processing - Kids Club
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9. Technology Help Desk – 480-783-4277
Technology Department - Site Assignments
Sr. User Support Technicians (Techs)
Educational Technology Specialsts (Edtechs)
Regional Site Assignments
Elem School Assignments
Middle School Assignments
Akimel A-al
Altadena
Aprende
Jacinta Sorgel
Michelle Fahy
Lomas
KMS
Sue Heintz
Manny Bernal
Kris Bigham
Ninos
Estrella
Cerritos
Brisas
Norte
Centennial
Lagos
Monte Vista
Cielo
Waggoner
Milenio
Sierra
Sureno
Stephanie Leake
Liza Richards
Pueblo
Steve Crudup
Ryan Weed
Carey Mooring
Colina
Mariposa
Esperanza
Mirada
Paloma
Kathy Grams
Manitas
District Office
Ana Lappegard
Gina Meade
Technology Help Desk –
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10. Employee Associations
Kyrene Communications
The Insider
The Communicator
Kyrene
Employee Associations
Leadership Bulletin
HUMAN RESOURCES NEWSLETTER?
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11. This is the Kyrene homepage: www.kyrene.org
Employment
Employment Opportunities
Information and Forms
Benefit Information
Substitute Information
Employment Development
Contact HR Staff
Announcements
Internal Links
iVisions Portal
Subfinder
PGO/KIP
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12. Kyrene Email Access Microsoft Outlook
Check daily!
First time log-in at work location
Log-in & Password first initial and last name
Prompt to change password
Access from home through Kyrene Website after
first time log-in
Caution support staff about checking during off work hours – FLSA Issues
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13. iVisions Employee Portal
Go to Kyrene Home Page
Click Employment
Click Internal Links
Click iVisions Self-Service Portal
Upper right hand click Login
Input Kyrene Six Digit ID # in User name and Password
If you have difficulties logging in, please contact Technology Services at
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14. Kronos Time Clock System
All support staff employees and substitutes clock in and out using the Kronos Time Clock
Employees clock in and out of work at a
central location at their job site (including when
they leave for lunch, if applicable)
The time clock will auto calculate your work
hours each week and will be electronically
transferred to Kyrene’s payroll system
Employee is responsible for reconciling missing
time each week
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15. Fair Labor Standards Act (FLSA)
Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked
Exempt and non-exempt (hourly) differences
Non-exempt employees are not allowed to “donate” their time
No overtime / no comp time currently in practice
(Support Staff: Please see Meet & Confer regarding break language)
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16. Subfinder System
Some new school-based employees must voice register with SubFinder before they can record an absence. Check with your supervisor to determine if your position requires a sub.
Via the Internet:
Via the Phone:
Click Employment
Click Internal Links
Click SubFinder WebConnect
Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number)
If you
Enter PIN, #
PIN is your 6 digit employee id number
Questions? Contact Mel Allbright at x 4006 or
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17. SubFinder Absence Reporting For Some School-Based Staff
All absences must be reported even if a sub is not needed
All school-based personnel need to report their absences through SubFinder (not temporary employees)
Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Coordinator, Mel Allbright at (480)
Only report your work hours. The system defaults to a full school day. If you are not a full time employee, specify your work hours.
Absences must comply with Meet and Confer. Restricted day absences must be approved in writing and in advance.
Support staff also must report absences through iVisions.
Questions? Contact Mel Allbright at x4006 or
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18. Mandatory Trainings
Federal and State laws require that school district employees be trained on topics related to their employment and on subjects related to working with students.  The Kyrene School District is pleased to offer this training online for you to access by computer.
Mandatory Training Modules cover important workplace issues such as Sexual Harassment, Mandatory Child Abuse Reporting, Discrimination, and Bloodborne Pathogens, among others
Employee trainings are accessed through the iVisions Portal
Employee Resources
Employee Trainings
5 to10 minutes to complete each module
Training Modules are completed by all employees annually during regular work hours
8 trainings?
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19. Leave of Absence
For any absence period exceeding five (5) consecutive work days you must contact Human Resources to inquire about an authorized
Leave of Absence.
In order to prevent being “absent without leave” under Policy, you should also request a Leave of Absence for any period of time when:
You do not accrue ACA in your position;
You have exhausted all accrued ACA; or
You do not have a sufficient ACA balance to cover the leave period
For information online: Frequently Asked Questions (FAQ’s)
To review and print the online: Request for Leave Packet
If you have questions or
would like to schedule an appointment, please contact
Jolene Perez at x4016 or Karla Izzett at x4007
HUMAN RESOURCES NEWSLETTER?
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20. Sick Leave Bank All three employee groups offer a sick leave bank.
One year of employment
32 hours of ACA accrued in order to donate a one-time donation of 8 hours
Enrollment window is August-September
For further information please contact your association representative
Mike Williams – Co-President
Associations:
KEA – Kyrene Educational Association (certified)
KESPA – Kyrene Education Support Personnel Association (support)
KAC – Kyrene Administrative Council (administrative)
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21. Tuition Reimbursement
Support Staff
Tuition Reimbursement
& Incentive Credits*
(for those employed by Kyrene for at least 12 months and
assigned to a permanent position of at least 20 hours per week)
Tuition reimbursement up to $2,500 per year for approved classes
Incentive Credits (15 credits) per salary increase
Please see Support Staff Meet and Confer
*Depending on budget capacity
MOVE SLIDE TO LATER IN THE PRESENTATION?
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22. BENEFIT ENROLLMENT PROCESS
Benefit Information Packets
Must log on to Employee iVisions Portal to enroll
Must complete online new hire enrollment within 31 days of first day of work to have benefits
Medical Allowance: 30 or more hours per week in eligible positions with medical plan election
No medical coverage chosen = No Allowance
School site employees 20 benefit deductions, 12 month employees 24 benefit deductions
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23. EMPLOYEE BENEFITS Life Events & Open Enrollment
Mid-year changes allowed only for life events
Life events = marriage, divorce, birth, adoption etc. proper documentation must be completed within 31 days of the life event effective date.
Open enrollment – spring each year
Open enrollment changes effective July 1st
For Benefits Inquiries, please contact:
Deb Spurgin - Assistant Director, Yvonne Long – Specialist
Diane Waller – Technician (480)
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24. Benefit Plans Offered
Medical - Unitedhealthcare – Standard, Premium, Health Savings
EAP/Managed Behavioral Health
Dental -Total Dental Administrators - Prepaid and PPO
Vision – Avesis
Short Term Disability – ASI
Long Term Disability – Sedgwick, CMS, ASRS
Basic and Voluntary Life - Standard Life
Flexible Spending - BASIC FLEX – Medical & Dependent Care
403(b)/ 457(b) Accounts – ING
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25. Workers Compensation If injured on the job:
Immediately notify your Supervisor (required)
Complete two forms the Supervisors’ incident report and Employer’s Report of Industrial Injury
Urgent Care - Ahwatukee Urgent Care, Chandler Blvd & 46th St.
Emergency - Banner Desert or closest ER facility
ACA time is used until claim is approved for lost time benefits, a portion of ACA may be restored
If you have questions regarding workers compensation please contact the Benefits Department.
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26. Medicaid Some Instructional Assistants as well as
_______________________________________________________________________
Some Instructional Assistants as well as
Occupational, Physical and Speech therapists
are all required to complete Medicaid paperwork
each month
Staff are expected to complete this during their
regularly scheduled work day
If you have any questions about Medicaid,
please contact Kendra Barringer at x4020
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27. Business Services Reminders
_______________________________________________________________________
Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order
Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.)
If you have any questions about Business Services, please contact Jackie Mattinen at x4093
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28. Trip Reduction Program (TRP)
Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking!
Kyrene participates in the Maricopa County Trip Reduction Program (TRP).
Kyrene offers incentives!
+ A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems;
+ Monthly prize drawings for new and continuing alternative mode users.
Please contact Paula Kolb at X4202
For bus information, please call Valley metro Transit Information at (602)
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29. Please contact us @ 480-783-4003 (main HR reception desk)
Additional Questions?
Please contact us @ (main HR reception desk)
Please take a moment to fill out the survey and leave it on the table in the back.
Support Staff only:
If you are a Special Ed Assistant, please stay for the ESS Presentation
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