1. Acuity STAR Intermediate

2. Acuity STAR Acuity STAR Intermediate Level Training Author: Paul Malcomson Date Created: August 2013 Target Audience: Faculty Members and Member Secretaries

3. Acuity STAR Intermediate Session Goals By the end of today’s session you should: 1. Know how to access STAR from anywhere 2. Gain knowledge of the STAR Portals’ additional resources 3. Have a good understanding of where basic Activities go 4. Have a working knowledge of the STAR Data Grid 5. Be provided a walkthrough of the All Activities View menu 6. Know some helpful tips and tricks for using STAR 7. Understand how to generate STAR Reports 8. Be able to find 2 levels of online help within STAR 9. Gain basic understanding of the SSMD Professional CV view 10. Know who to contact for help with STAR

4. Acuity STAR Intermediate Overview 1. About STAR 2. Schulich STAR Portal site 3. STAR Application site – Log on – Dynamic Menu 4. All Activities View – what are views? – One database regardless 5. Navigation Tips and Tricks 6. Reports 7. Additional Views: – SSMD Professional CV/CCV View 8. Support and Help

5. Acuity STAR Intermediate About STAR STAR is an acronym for “Staff Tracking & Activity Reporting” and used to capture and report on Clinical Faculty career activities Custom developed Web based application Secure application that applies role based security to allow you to see and modify only the data you have permissions to edit Input information once and report on it infinitely The Schulich School of Medicine and Dentistry guideline is to update your STAR database at least once per month

6. Acuity STAR Intermediate Logging Into STAR https://www.schulich.uwo.ca/star/ https://star.schulich.uwo.ca 1.Google UWO STAR 2.Install Firefox if it is not already on your computer. 3.Add these two sites to your bookmark toolbar 4.Disable Pop-Up Blocker for the STAR application 5.Check with your Coordinator if you need a password 6.Demo

7. Acuity STAR Intermediate

8. Demo: Portal / STAR / All Activities View Acuity STAR Intermediate

9. Tips & Tricks If the Buttons disappear in the Data Grid: – Check to see if the double scrollbars are offset If you enter a record and do not see it in the data grid: – Check to see if you have data filters set prohibiting you from seeing all data records. Follow NLM standards for Publication & Presentation information – Hover over ? Button to see a review of NLM

10. Acuity STAR Intermediate Tips & Tricks In Data Grid Menu: – To Excel button This feature allows the user to export the grid viewing pages to an excel file so that the data can be sorted and manipulated One way export – you cannot import any changes made in an exported Excel list – Import button Enables fast entry of long lists of publications or presentations Data must follow NLM standards Call Your STAR Coordinator or Faculty Admin if you need assistance

11. Acuity STAR Intermediate Tips & Tricks In Data Grid Menu: – Bulk Edit located just above the data grid Allows the user to edit multiple records simultaneously Speeds up data entry Call your STAR Coordinator or Faculty Admin if you need assistance

12. Acuity STAR Intermediate Tips & Tricks What Dates to Enter: – If the event happened on a single day - put the same date into both Start Date and End Date fields. – If the event happened several times during the year – put academic year start and end dates in STAR (July 1 – June 30).

13. Acuity STAR Intermediate Tips & Tricks Three SSMD Sample reports available – CV, APCV, APTD – Excellent source to compare CV reports to – Shows exactly where in STAR the data comes from User guide, data entry guide Monthly update form – Helps log and capture required entries or changes – Allows you to accumulate changes Available from your Coordinator or from https://www.schulich.uwo.ca/star/resources https://www.schulich.uwo.ca/star/resources

14. Acuity STAR Intermediate Acuity STAR Reports Acuity STAR Intermediate

15. STAR Reports Bio Sketch Department of Psychiatry MBR Faculty Assessment Summary (DOM only) SSMD Professional CV SSMD Promotion CV (APCV) SSMD Teaching Dossier (APTD)

16. Acuity STAR Intermediate UWO Standard CV View Acuity STAR Intermediate

17. SSMD Professional CV View Walk through the SSMD Professional CV Follows the flow of a printed CV including how topics are grouped together Useful to quickly locate a specific activity or data point

18. Acuity STAR Intermediate Acuity STAR Support Acuity STAR Intermediate

19. STAR Support Help buttons for specific data questions Online reference material is on the portal STAR Coordinators across all departments https://www.schulich.uwo.ca/star/contacts https://www.schulich.uwo.ca/star/contacts Escalate problems through to STAR support Bugs and system errors – Capture as much information as you can and contact your STAR Coordinator or Faculty Admin Staged releases of enhancements – Version 5.6 in January 2013, 5.7 in May

20. Acuity STAR Intermediate Wrap Up Have the goals for today been met? Do you know how to access STAR from anywhere? Were you provided with a walkthrough of the All Activities View menu? Have you been shown helpful tips and tricks for using STAR? Do you now have a good understanding of where basic activities go? Do you have a working knowledge of the STAR Data Grid? Do you know how to generate the STAR Reports? Can you find 2 levels of online help within STAR? Were you shown where to find additional resources on the Portal? Do you have a basic understanding of the SSMD Professional CV view? Do you know who to contact for help with STAR? Other Questions?

21. Acuity STAR Intermediate