Presentation is loading. Please wait.

Presentation is loading. Please wait.

MyFloridaMarketPlace MyFloridaMarketPlace / Vendor VIP Overview July 15, 2010 Toll-free conference number: (888) 808-6959 Passcode: 9766076#

Similar presentations


Presentation on theme: "MyFloridaMarketPlace MyFloridaMarketPlace / Vendor VIP Overview July 15, 2010 Toll-free conference number: (888) 808-6959 Passcode: 9766076#"— Presentation transcript:

1 MyFloridaMarketPlace MyFloridaMarketPlace / Vendor VIP Overview July 15, 2010 Toll-free conference number: (888) 808-6959 Passcode: 9766076#

2 Page - 2 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 2 Agenda

3 MFMP Overview  MyFloridaMarketPlace (MFMP) is the State of Florida’s online e- procurement system, the single e-commerce conduit between state agency buyers and vendors to conduct public purchasing on a daily basis  MFMP prides itself on public and private partnerships; its award winning technology applications create easier and faster transactions for both buyers and vendors  Excellence in IT Leadership Award from IT Florida  Excellence in Public Service Leadership from IT Florida  Honorable Mention given by the National Institute of Governmental Purchasing  Achievement for Excellence in Procurement (2004, 2005, 2006, 2007, 2008, 2009, 2010)  ComputerWorld Laureate 2008 Page - 3 MFMP Overview

4 MFMP Vendor Benefits  Equal access for disabled-veteran, women- and minority-owned businesses  Electronic Invoicing (eInvoicing)  One-stop registration that enables a vendor to receive all executive state agency bids for any selected commodity code  24/7 access to more bid opportunities and information  Vendor Bid System (VBS)  Sourcing  eQuote  Improved quality and accuracy of interactions with the state  Customer service support available to provide real time assistance  Green catalog and product listing options Page - 4 MFMP Overview

5 Page - 5 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 5 Agenda

6 What is VIP?  VIP is the State of Florida’s Vendor Information Portal  VIP provides:  An updated look and feel to the state’s previous vendor registration system  Improved information views and navigation  Commodity code keyword search capabilities  Simplified fee reporting Page - 6 What is VIP?

7 What Else is New and Improved…  Automatic VBS notification registration within VIP  All vendors who have elected to participate in Sourcing are now registered to receive VBS notifications  Improved registration instructions and direction  Contextual help and error messages Page - 7 What else is new is VIP?

8 VIP- A New Look and Feel for Vendors  New login page  Summary information on the account landing page Page - 8 VIP- A new look and feel

9 Information Views and Navigation  Drop down options are available for vendors to easily navigate to various areas in the system.  ‘Just in time’ help is located throughout the system ! Page - 9 Information views and navigation

10 Commodity Code Search  Vendors can enter keywords to conduct searches for applicable commodity codes.  Vendors can simply select the checkbox next to the applicable commodity code and then hit ‘Continue.’  Vendors then add these commodity codes to their account Page - 10 Commodity Code Search

11 Commodity Code Search in VIP  Vendors can search/add/update commodity codes within VIP.  While public notification / posting continues to be available, it is to a vendor’s advantage to register for applicable commodity codes.  Registration for commodity codes facilitates vendor notifications of available bid opportunities. Page - 11 Commodity Code Search

12  There is a checkbox that a vendor can use if there is a preference for no commodity codes to be associated with the account.  Registration for commodity codes facilitates notification of available bid opportunities for vendors.  While public notification / posting continues to be available, it is to a vendor’s advantage to register for applicable commodity codes. Page - 12 Commodity Code Search

13 What is VIP?  Having trouble selecting codes in VIP?  Commodity code training aid and searchable Excel document http://dms.myflorida.com/business_operations/state_purchasing/myflorida_ marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_tools http://dms.myflorida.com/business_operations/state_purchasing/myflorida_ marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_tools  State Purchasing commodity code catalog http://dms.myflorida.com/business_operations/state_purchasing/documents _forms_references_resources/commodity_contractual_services_catalog http://dms.myflorida.com/business_operations/state_purchasing/documents _forms_references_resources/commodity_contractual_services_catalog Page - 13 Commodity Code Resources

14 Simplified Fee Reporting  Returning vendors can log into their account and access their ‘Vendor Summary’ page.  Navigating to the ‘Billing and Collections’ area provides vendors with a view of:  Bill-To contact information  Self-reporting summary (of last three reports)  Consolidated billing invoice (CBI) snapshot (of last three months) Page - 14 Simplified Fee Reporting

15  This provides details of a vendor’s transaction fee reporting and payment account.  Vendors can quickly navigate to:  Submit a report  View Company Summary  View Full CBI History  View Self-Reporting History Page - 15 Simplified Fee Reporting

16  Non- STC vendors may have additional fees to report that were not included as part of a CBI; State term contract (STC) vendors are required to provide monthly reports for payments received.  To report for a specific month, a vendor can select from the ‘Report Period Selection’ box, and click ‘Add.’  Pages are simplified with a single field to be completed for fee-eligible payments.  Once fee-eligible payments have been entered, the vendor clicks ‘Continue’ to see a summary of the information entered and calculated. Page - 16 Simplified Fee Reporting

17  Automated calculation displays the resulting transaction fees due.  The vendor then clicks the ‘I Agree’ button to get a confirmation page and additional information about how to submit payment. Page - 17 Simplified Fee Reporting

18 Vendor Performance Tracking (VPT)  VPT shows buyers a vendor’s feedback  VPT assists buyers in making their purchasing decisions  Vendors see:  Rating Summary  Rating Detail  The Rating Scale that agency customers use when answering survey questions about the vendor’s performance 3.57 7637 8288 3.56 3.61 3.55 3.56 Page - 18 Vendor Performance Tracking- VPT

19 Page - 19 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 19 Agenda

20 Page - 20 Vendor Registration Importance of Keeping Accounts Up-to-Date  MFMP uses the information in vendor registration accounts to communicate opportunities / information to vendors  Facilitates timely payment  Facilitates timely delivery of purchase orders (PO)  MFMP allows vendors to update account information at their convenience  https://vendor.MyFloridaMarketPlace.com https://vendor.MyFloridaMarketPlace.com Page - 20 Vendor Registration

21 Page - 21 Registration Example  MFMP uses vendor information to communicate opportunities and information to vendors Example #1: Outdated Vendor Information  If the Remit-To address is not updated in the vendor VIP account:  Payments from Buyer customers (state agencies) could be mailed to the incorrect location  Possible delayed delivery or even undeliverable Purchase Orders (POs) Page - 21 Registration Example

22 Page - 22 Registration Example  Example #2: Outdated Vendor Information  When goods / services are added to a business, commodity codes should also be updated on the vendor account(s). If commodity codes are not updated, the following may happen:  Missed quotes or solicitation opportunities  Receive quotes or solicitations for goods / services no longer provided  Remember: MFMP enables vendors to update account information at their convenience all day, everyday!  https://vendor.MyFloridaMarketPlace.com https://vendor.MyFloridaMarketPlace.com Page - 22 Registration Example

23 Automated Vendor Password Reset  Vendors are now able to reset their vendor registration password  Vendors simply access the MFMP VIP website  Click the ‘I forgot my password’ link Page - 23 Automated Password Reset

24 Automated Vendor Password Reset  The system then asks for a username or tax ID, followed by a contact e- mail address listed on the vendor registration account  An e-mail is then sent to that specific e-mail address to verify and complete the updated VIP username / password  Upon verification of the updated vendor password, the password is automatically reset Page - 24 Automated Password Reset

25 Page - 25 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 25 Agenda

26 Page - 26 Agenda  VPT displays vendor’s feedback  VPT assists buyers in making their purchasing decisions  An agency buyer will be requested to complete a survey once a payment processed through MFMP is paid  Scoring includes four criteria:  Performance to Specifications  Delivery  Invoicing  Customer Service Page - 26 Vendor Performance Tracking (VPT)

27 Page - 27 Agenda Page - 27 Vendor Performance Tracking (VPT)  In VIP, vendors view:  Rating Summary  Rating Detail  The Rating Scale that agency customers use when answering survey questions about the vendor’s performance  3.57  7637  8288  3.56  3.61  3.55  3.56

28 Page - 28 Agenda Page - 28 Vendor Performance Tracking (VPT)  VPT information for both buyers and vendors is posted online  http://dms.myflorida.com/business_operations/state_purchasing/vendor_i nformation/vendor_performance_tracking_vpt http://dms.myflorida.com/business_operations/state_purchasing/vendor_i nformation/vendor_performance_tracking_vpt

29 Page - 29 Agenda Page - 29 Vendor Performance Tracking (VPT)  VPT feedback is posted monthly on the State Purchasing web site  Take into consideration the number of responses for each vendor

30 Page - 30 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 30 Agenda

31 Page - 31 Solicitations What are Solicitations?  The process by which the buyer decides who to buy from, at what price, in what quantities, and under which terms  eQuote is the tool which vendors use to respond to quote requests from the State of Florida that are under $35,000. https://equote.MyFloridaMarketPlace.com https://equote.MyFloridaMarketPlace.com  Ariba Sourcing is the tool which vendors use to respond/bid to State of Florida solicitations that are over $35,000. https://sourcing.MyFloridaMarketPlace.com/sourcing/ https://sourcing.MyFloridaMarketPlace.com/sourcing/  Vendor Bid System is the tool used by all agencies to post upcoming competitive solicitations, single source, public meeting notices and agency decisions. VBS is also used by vendors to receive notices view and search information. http://vbs.dms.state.fl.us/vbs/notification_new.selection http://vbs.dms.state.fl.us/vbs/notification_new.selection Page - 31 Solicitations

32 Page - 32 Vendor Registration Type of AccountHow often should I check this account? Where do I go to access this account? eQuoteAt least monthly or as new products are offered https://equote.MyFloridaMarketPlace.com SourcingAt least monthly or as new products are offered https://sourcing.MyFloridaMarketPlace.com Vendor Registration As needed to keep information updated https://vendor.MyFloridaMarketPlace.com Vendor Bid System (VBS) At least bimonthly (this is the main repository for all MFMP bids) http://vbs.dms.state.fl.us/vbs/notification_new.selection MFMP Helpful Hint: Consider using an e-mail calendar to set up reminders for updating and checking your MFMP account information MFMP Helpful Hint: There are no annual or direct fees associated with registering for any of these MFMP tools Page - 32 Vendor Registration

33 Page - 33 eQuote How does eQuote work?  eQuote is used for informal procurement events (<$25,000) that do not require a competitive solicitation and converts awarded quotes to a Purchase Order within MFMP https://equote.myfloridamarketplace.com https://equote.myfloridamarketplace.com  Step 1: Florida buyers specify the products that they want to purchase and the vendors that they want to receive quotes from  Step 2: MFMP notifies selected vendors via e-mail, and delivers the eQuote directly to each vendor's eQuote inbox  Step 3: Vendors electronically respond to the eQuote, and have the ability to offer product substitutions or specify other decision-making information to the buyer  Step 4: The buying agency selects a vendor and issues a purchase order Page - 33 eQuote

34 Page - 34 eQuote Main Account Page  https://equote.MyFloridaMarketPlace.com https://equote.MyFloridaMarketPlace.com  Below is a screenshot of theQuote main screen  Click on the user at the bottom to edit the contact information or add additional users to the account  Click on WORK at the top of the screen to view any pending eQuotes Page - 34 eQuote

35 Page - 35 eQuote Viewing Quotes  Within the WORK section you can view any pending quotes awaiting response  After handling an eQuote, the supplier can select that quote to Archive Dept. of Management Services State User Page - 35 eQuote

36 Page - 36 Sourcing MFMP Sourcing  Online competitive bidding tool  Used to collect bids / responses for formal solicitations (>$35,000); Primary use is for DMS contracts / statewide agreements  DMS is the only agency utilizing the Sourcing tool  Enables the review and electronic submittal of responses / bids  Notification of / invitation to solicitations based on selected commodity codes and election to receive solicitations in your VIP account Page - 36 Sourcing

37  https://sourcing.myfloridamarketplace.com https://sourcing.myfloridamarketplace.com  The username "publicuser" grants access to view all State of Florida active, competitive bidding events  Enter the username "publicuser" and password "publicuser" to enter the system  Note: “publicuser” does not enable a vendor to bid  If a vendor locates a sourcing event they would like to participate in, but is missing the applicable commodity code, the vendor can add the commodity code to their VIP account  After adding the commodity code, the vendor should contact the MFMP Help desk to be added to the event Page - 37 Sourcing

38 Page - 38 Solicitations Enter your Sourcing account username and password Page - 38 Sourcing

39 Page - 39 Solicitations Select the agency that is responsible for the Solicitation from the list Page - 39 Sourcing

40 Page - 40 Vendor Bid System (VBS)  Let’s take a tour of Sourcing https://sourcing.myfloridamarketplace.com https://sourcing.myfloridamarketplace.com Page - 40 Sourcing Demo

41 Page - 41 Vendor Bid System (VBS)  VBS is an online posting site. It is used by executive branch agencies to publically post competitive solicitations (i.e. ITB,ITN, RFPs, etc.), agency notices (i.e. public meetings) and agency decisions (i.e. Intent to Award) electronically  http://vbs.dms.state.fl.us/vbs/notification_new.selection http://vbs.dms.state.fl.us/vbs/notification_new.selection Page - 41 Vendor Bid System (VBS)

42 Page - 42 VBS Benefits  Why should vendors use VBS?  Agencies are required by Rule 60A-1.021, F.A.C, to post all bids for public view in VBS  State of Florida guarantees the validity of all bids posted in VBS  MFMP vendors receive automatic notification of new bids posted in VBS Based on commodity codes  VBS is one of three bidding tools available to MFMP vendors at no charge eQuote tool Sourcing tool

43 Page - 43 VBS VBS Main Page Select Search Advertisements to search for active solicitations Page - 43 VBS

44 Page - 44 VBS  Type  Competitive solicitations  Public notices  Agency decisions  Agency  Number  Title  Commodity code  13-digit  Closed by Date VBS Search Parameters Page - 44 VBS

45 Page - 45 VBS VBS Search Results are displayed with Title, Number, Version and Type Links are provided in the Number Column to the solicitation documents Search Results Page - 45 VBS

46 Solicitations Summary  Let’s take a tour of VBS http://vbs.dms.state.fl.us/vbs/notification_new.selection Page - 46 VBS Demo

47 47 VBS Helpful Hints  VBS notifications are sent to the VIP main account’s e-mail address and are driven by commodity codes.  Consider creating a general e-mail account as the main contact e- mail address. This ensures multiple parties have access to notifications received by the state. Easy to forward on internally by region, location or notification type Eliminates the need to update contact information if an employee leaves your organization  Make sure commodity codes are up-to-date and accurate If you offer a new product/service and have not updated the commodity codes, you could miss out on a bid opportunity. Missing notifications? Search past bids in VBS and make sure your account has the commodity codes listed in the advertisement..

48 Solicitations Summary  Vendors may sign up for eQuote, Sourcing and VBS notifications within their VIP vendor registration account.  eQuote and Sourcing have separate usernames and passwords from the MFMP Vendor Registration account.  VBS Notifications will be directed to the main contact in the vendor’s VIP account.  For assistance with eQuote and Sourcing please contact the MFMP Vendor CSD, VendorHelp@MyFloridaMarketPlace.com.VendorHelp@MyFloridaMarketPlace.com  For assistance with VBS, contact VBSAssist@dms.MyFlorida.comVBSAssist@dms.MyFlorida.com Page - 48 Solicitations Summary

49 Page - 49 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 49 Agenda

50 eInvoicing eInvoicing:  Is the presentation of an invoice electronically to agencies for payment  Enables vendors to conduct business in a more cost effective way Did you know?  eInvoices are audited and approved electronically through MFMP  Vendors can monitor invoices’ approval flow for tracking  Any invoice disputes are returned to vendors electronically  Agency payment processing is paperless Page - 50 How do I get Paid: eInvoicing

51 Page - 51 eInvoicing When deciding to eInvoice, consider:  How many invoices are created for orders with state agencies in the current fiscal year  See if you are invoicing these agencies on a frequent basis and review the number of invoices created this calendar year  The cost of time, research, and production of print invoices for your customers Page - 51 eInvoicing

52 Benefits of eInvoicing Vendor prepares invoices Vendor prints invoices Vendor mails invoice Mail processing Agency receives invoice Agency scans invoice Invoice is entered into MFMP Invoice audited Warrant is issued  Involves printing and mailing efforts  Lose tracking control  Involves scanning and recreating the invoice and shuffling paper Page - 52 Standard Paper Invoicing

53 Benefits of eInvoicing  Eliminates several activities including courier/mail and scanning processes  Allows for quicker receipt of invoice  Invoice can be tracked systematically  Improves data accuracy which reduces cycle payment times Invoices entered into the ASN Invoices are received electronically Invoice is audited Warrant is Issued Page - 53 Benefits of eInvoicing

54 Transaction Fee Electronic Funds Transfer (EFT-Direct Deposit)  When pairing eInvoicing with EFT, a vendor will receive funds substantially faster  Direct deposit enables all payment monies to be available on the desired payment date  Advantages include:  Peace of mind — No mail delays or lost check worries  Prompt payment — Deposits will be available on the payment date  Convenience — Avoid special trips to your financial institution  Freedom — Your payment will be automatically deposited to your account Page - 54 How do I get paid: EFT

55 Transaction Fee  To find out more about EFT, contact the Department of Financial Services (DFS):  Direct Deposit e-mail address: directdeposit@fldfs.comdirectdeposit@fldfs.com  Direct Deposit phone number (850) 413-5517  To sign up for EFT, complete and submit the form located here: http://myfloridacfo.com/aadir/dd_vendor.pdf http://myfloridacfo.com/aadir/dd_vendor.pdf  To receive funds electronically, please ensure your name on the Direct Deposit system and the name in your MFMP vendor registration account match directly  At any time you can access DFS’ vendor payment history website and look for a pending payment: https://flair.dbf.state.fl.ushttps://flair.dbf.state.fl.us Page - 55 How do I get paid: EFT

56 Transaction Fee Automated Clearing House (ACH)  Similar to EFT, Debit Automated Clearing House (ACH) is another form of electronic payment  ACH electronically transfers funds from your bank account to the MFMP account  Vendors can sign up for ACH and pay the 1 percent transaction fee electronically  To have your MFMP vendor transaction fee set up as an ACH:  Visit the vendor toolkit http://dms.myflorida.com/vendortoolkit and download the ACH form for vendors under the MFMP Forms pagehttp://dms.myflorida.com/vendortoolkit  Complete the form and e-mail it directly to the Department of Management Services (DMS) Page - 56 How do I remit payment: ACH

57 Page - 57 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Commodity Codes  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 57 Agenda

58 Transaction Fee What is the 1 percent transaction fee?  Chapter 287.057(23), F.S., charged DMS to develop a program for online procurement of commodities and contractual services (MyFloridaMarketPlace) and permitted DMS to charge a fee, after which DMS instituted the 1 percent transaction fee July 1, 2003, per Rule 60A- 1, F.A.C.  Business conducted with the State of Florida outside of MFMP is still subject to the 1 percent transaction fee unless specifically exempt by Rule. Page - 58 Transaction Fee

59  Questions about the transaction fee?  Transaction fee FAQs http://dms.myflorida.com/business_operations/state_purchasing/myf lorida_marketplace/mfmp_vendors/vendor_frequently_asked_questi ons_faqs http://dms.myflorida.com/business_operations/state_purchasing/myf lorida_marketplace/mfmp_vendors/vendor_frequently_asked_questi ons_faqs  Rule 60A-1.031, F.A.C. https://www.flrules.org/gateway/RuleNo.asp?ID=60A-1.031 https://www.flrules.org/gateway/RuleNo.asp?ID=60A-1.031  Transaction fee vendor meeting presentation http://dms.myflorida.com/business_operations/state_purchasing/myf lorida_marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_trai ning_opportunities/mfmp_vendor_meetings/vendor_meeting_presen tation_archive http://dms.myflorida.com/business_operations/state_purchasing/myf lorida_marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_trai ning_opportunities/mfmp_vendor_meetings/vendor_meeting_presen tation_archive Page - 59 Transaction Fee

60  The transaction fee funds:  MFMP 24/7 access to solicitation tools Electronic notifications via e-mail Customer Service Desk Vendor outreach activities  DMS Division of State Purchasing STC & ACS  DMS Office of Supplier Diversity (OSD) CBE certifications  DMS IT services for purchasing related functions VBS SPURSView Page - 60 Transaction Fee

61 Page - 61 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Commodity Codes  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 61 Agenda

62 Page - 62 Email Notifications MFMP Vendor e-mail notifications  MFMP sends e-mail notifications to keep vendors updated on important topics and information  Common notifications vendors receive include:  MFMP general announcements - MyFloridaMarketPlace@dms.MyFlorida.comMyFloridaMarketPlace@dms.MyFlorida.com  Fee processing notices and reminders - FeeProcessing@MyFloridaMarketPlace.comFeeProcessing@MyFloridaMarketPlace.com  VendorHelp responses - VendorHelp@MyFloridaMarketPlace.comVendorHelp@MyFloridaMarketPlace.com  eQuote / Sourcing / VBS notifications - eQuote@MyFloridaMarketPlace.com - Sourcing.Support@MyFloridaMarketPlace.com - NoReply_VBS@dms.MyFlorida.comeQuote@MyFloridaMarketPlace.comSourcing.Support@MyFloridaMarketPlace.comNoReply_VBS@dms.MyFlorida.com  To ensure you receive these communications, your VIP e-mail address must be current Page - 62 E-mail notifications

63 Page - 63 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Commodity Codes  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 63 Agenda

64 FAQs Page - 64 FAQs

65 FAQ’s  Should I use my SSN to register as a vendor in MFMP?  MFMP strongly recommends using a Federal Employer Identification Number (FEIN) rather than a social security number  Using an FEIN minimizes the risks to personal financial information associated with the use of social security numbers  If you do not have a FEIN number, please take a few minutes and obtain one at www.irs.govwww.irs.gov  My organization registered for e-mail notifications, where will they be sent?  E-mail notifications are sent to the main contact’s email address designated in the MFMP VIP account  If e-mail notifications need to go to a group of people, we recommend setting up a group e-mail box and designate the group e-mail as the main contact in VIP Page - 65 FAQs

66 Page - 66 Agenda  Welcome / MFMP Overview  Vendor Information Portal (VIP)  Vendor Registration  Examples  Vendor Performance Tracking (VPT)  Commodity Codes  Solicitations: eQuote / Sourcing / Vendor Bid System (VBS)  How do I get Paid?  Electronic Invoicing (eInvoicing)  1 Percent Transaction Fee  MFMP Communications  E-mail Notifications  FAQs  Additional Resources Page - 66 Agenda

67 Page - 67

68 Page - 68 Resources: Vendor Training Opportunities

69 Page - 69 Resources: Vendor Meetings  MFMP vendor meetings are a great way to become familiar with vendor information and resources  The MFMP team hosts free, one-hour interactive meetings  Register online at http://dms.myflorida.com/vendormeetingshttp://dms.myflorida.com/vendormeetings  8/12/10: 1 Percent Transaction Fee/ Fee Reporting  9/15/10: How to find Business Opportunities  10/14/10: eInvoicing

70 Page - 70 Resources  If you have questions about a payment, contact the DFS Vendor Ombudsmen Section at (850) 413-5516  For technical questions concerning MFMP, please contact us at: VendorHelp@MyFloridaMarketPlace.com or 1-866-352-3776 VendorHelp@MyFloridaMarketPlace.com  For technical questions regarding VBS notifications, please contact VBSAssist@dms.MyFlorida.com VBSAssist@dms.MyFlorida.com  General MFMP Contact information: Phone: 866-352-3776 Fax: 850-414-8192 Email: VendorHelp@MyFloridaMarketPlace.com Website: http://MyFloridaMarketPlace.comVendorHelp@MyFloridaMarketPlace.comhttp://MyFloridaMarketPlace.com  Hours: Monday – Friday, 8:00 am – 5:30 pm Eastern time Page - 70 Resources

71 Page - 71 Team MemberE-mailPhone Number Communications Analyst Amy.Zeigler@dms.myflorida.com(850) 294-3080 F&A Process Analyst Anne.Rabon@dms.myflorida.com(850) 294-0739 Operations ManagerRachael.Lieblick@dms.myflorida.com(850) 766-7670 Purchasing Process Analyst Kasey.Bickley@dms.myflorida.com(850) 294-0494 Vendor Management Analyst Eric.Swanson@dms.myflorida.com(850) 445-3894 DMS Division of State Purchasing purchasingcustomerservice@dms.myflorida.com http://dms.myflorida.com/contracts (850) 488-8440

72 Page - 72 Thank you for your participation today! Questions?


Download ppt "MyFloridaMarketPlace MyFloridaMarketPlace / Vendor VIP Overview July 15, 2010 Toll-free conference number: (888) 808-6959 Passcode: 9766076#"

Similar presentations


Ads by Google