1. Lesson 1: Getting Started
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2. Lesson Objectives start PowerPoint identify elements on the screen
use the Ribbon
view Screen Tips
use the Quick Access Toolbar
create new blank presentations
create presentations from themes and templates
move around in a presentation
change slide size options
arrange windows
switch between presentations
view a presentation in a new window
manage presentation files
use Backstage to save, open, and close presentation
save a presentation to SkyDrive
maintain backward compatibility
save in a different file format
add and modify document properties
use presentation views
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3. Starting PowerPoint in Windows 8
From the Start screen, click or tap the PowerPoint tile. You will then switch to the Desktop, where PowerPoint runs.
From the All Apps screen, click or tap the PowerPoint 2013 icon. You will then switch to the Desktop, where PowerPoint runs.
On the Desktop, click the PowerPoint 2013 Quick Launch icon in the taskbar.
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4. Starting PowerPoint in Windows 7
You may use one of the following methods:
Click the Start button on the Windows taskbar, then select All Programs, Microsoft Office 2013, PowerPoint 2013.
If PowerPoint 2013 has recently been used on the computer or has been pinned to the Start Menu, it will appear on the first Start menu list. If so, click the shortcut to start the program.
If PowerPoint 2013 has been pinned to the taskbar, the PowerPoint icon will be displayed after the Start button on the taskbar. Click the PowerPoint icon to start the program.
If available, you may also double-click the PowerPoint shortcut on the Windows Desktop.
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5. Looking at the Screen Pg 6 © CCI Learning Solutions Inc.
Control Icon Quick Access Toolbar Title Bar
File Tab Ribbon Tab Help
User
Ribbon
Minimize Ribbon
Ribbon Group
Slide Pane
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Slide thumbnail list Status Bar Comments Pane Button Zoom Slider
Split Bar Notes Pane Button View Buttons
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6. Using the Ribbon Tabs are similar to menu commands
Contextual ribbons appear when active
Different color than normal interface
Use to hide or to show ribbon
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7. Using Task Panes
A task pane is a multipurpose pane that appears on the right side of the PowerPoint window.
PowerPoint 2013 has added several additional task panes, such as Format Shape and Format Picture.
A task pane appears only if you select Task Pane options like Research, Selection Pane, Animation Pane, and Clipboard.
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8. Viewing Screen Tips Quick description of feature
Position mouse cursor over item to display tip and keyboard shortcut
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9. Using the Quick Access Toolbar
Contains buttons for frequently used commands
Can be customized
Can be positioned above or below Ribbon
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10. Creating New Presentations
Search
Suggested Searches
Templates and Themes
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Objective 1.1.1,, 1.1.2
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11. Moving Around in Presentations
To access slides:
click a slide in the Slide thumbnail list
use the scroll bar on the right of the screen
press PgDn or  or  to move forward one slide
press PgUp or  or  to move backward one slide
press Home to move to the first slide
press End to move to the last slide
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12. Changing Slide Size Options
Change slide size and orientation for standard or wide-screen displays
On the Design tab, in the Customize group, click Slides Size, and then select either Standard (4:3) or Widescreen (16:9); or select Custom Slide Size to open the Slide Size dialog box.
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Objective 1.3.1
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13. Switching Between Presentations
To switch between presentations:
Preview and select open presentations on Windows taskbar; or
Click View, then Switch Windows
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Objective 5.1.3
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14. Saving Presentations Maximum of 255 characters
Name should identify contents quickly
Cannot use: / \ : * ? “ < > |
.pptx extension assigned automatically
Type to replace suggested file name
Can save file to any location you can access
Use Save As to save version with a new name
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15. Maintaining Backward Compatibility
Detects issues with presentations created with earlier versions of PowerPoint, and when saving to earlier version formats.
Click File and, with Info selected, click Check for Issue and then click Run Compatibility Checker.
To convert to PowerPoint 2013 format click File, click Info, and then click Convert.
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Objective 1.4.7, 5.3.9
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16. Modifying Presentation Properties
Properties, or metadata, help you make a file easier to find and identify its contents
You can view and modify the properties of a presentation file right from within PowerPoint.
To view and modify document properties:
Click File and select Info; the properties appear on the right.
Click Properties and select Show Document Panel to view the properties from within the presentation, or
Click Advanced to see all the properties in a dialog box.
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Objective 1.3.4
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17. Viewing Presentations
Presentation views in View tab
Presentation views in Status Bar
Normal
Slide Sorter
Reading View
Slide Show
Normal View
Add and edit slides and slide content.
Outline View
View an outline of the text within the presentation.
Slide Sorter View
Reorganize slides and add sections
Reading View
View presentation adapted to monitor size for ease of reading.
Notes Page
View one slide and notes for ease of editing notes.
Slide Show
View presentation.
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Objective 1.3.3
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18. Viewing Presentations in Grayscale or Black and White
To view your presentation in Grayscale or Black and White:
Click the View tab, then choose either Grayscale or Black and White.
To customize the color conversion, click one of the color conversion options in the Change Selected Object group.
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Objective 1.3.2
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19. Closing a Presentation
To close a presentation:
Click Close for the PowerPoint application; or
click File and then Close; or
press Ctrl+W or Ctrl+F4 ; or
point at the PowerPoint button in the taskbar and then, in the window with the presentations, click the X button for that file.
You will be prompted to save the presentation if it has changed.
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20. Opening a Presentation
To open a presentation:
Click File, click Recent, and then click the file from the list of recent presentations; or
click File and then click Open; or
press Ctrl+O or Ctrl+F12.
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21. Lesson Summary start PowerPoint identify elements on the screen
use the Ribbon
view Screen Tips
use the Quick Access Toolbar
create new blank presentations
create presentations from themes and templates
move around in a presentation
change slide size options
arrange windows
switch between presentations
view a presentation in a new window
Manage presentation files
use Backstage to save, open, and close presentation
save a presentation to SkyDrive
maintain backward compatibility
save in a different file format
add and modify document properties
use presentation views
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22. Review Questions
Which toolbar provides direct access to frequently used commands and can be customized to contain commands you use regularly?
Which Ribbon tab opens into a full-screen window called Backstage view?
When creating a new presentation, which options are available in the Start screen?
Which orientation is the default for notes, handouts and outlines?
What command is used to view multiple windows side-by-side.
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23. Review Questions
What command is used to view multiple windows of the same presentation?
What feature is used to ensure your file will convert smoothly to an earlier version of PowerPoint?
Which presentation view is similar to the Normal view, displays an outline of the text within the presentation and is useful for editing purposes?
Which presentation view displays thumbnails of all the slides, lets you change the order of slides by dragging and dropping but cannot be used to edit the contents of slides?
In which presentation views can you view your slides in grayscale or black and white?
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