1. 1 PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418 Spring 2009 HS AIMS/TN Pre-Test Training

2. 2 Agenda Introductions Part 1 – District Test Coordinator Responsibilities Part 2– Receiving Materials Part 3 – Test Administration Part 4 - Returning Materials

3. 3 Test Coordinator Packet

4. 4 Critical Dates for Spring 2009 A copy of the critical dates is in your testing packet Dates for each test administration  AIMS HS Writing / Reading  AIMS HS Mathematics / Science /Mathematics Field Test  9 th Grade TerraNova Make note of and plan for all critical dates Due to our Rodeo and Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!

5. 5 Critical Dates for High Schools AIMS Writing and Reading R/W Materials DeliveryFeb. 2 – 5 Student Bar Code LabelsFeb. 18 – 19 Short-Add Window for R/W Feb. 12 @4:00 pm AIMS Writing AdministrationFeb. 24 Short-Add closes for Form T Feb. 25 @3:00 pm AIMS Reading AdministrationFeb. 25 Pick-Up T-FormsMar. 2 AIMS Writing Make-UpMar. 3 AIMS Reading Make-UpMar. 4 AIMS Check-In of Materials Mar. 5 -6 ( A copy of this is in your test packet)

6. 6 Critical Dates for High Schools AIMS Math, Science, Math Field Test & TerraNova AIMS /TN Materials DeliveryMar. 9-12 Short-Add Window for Math Mar. 23 @4:00 pm AIMS Math AdministrationApr. 1 TerraNova 9 th GradeApr. 1 Short-Add closes for Math Form TApr.1 @4:00 pm AIMS Science AdministrationApr. 2 AIMS Math Make-UpApr. 7 AIMS Math Field Test -Apr. 1 – Apr.7 Cohort 2011 Only AIMS /TN Check-In of Materials Apr. 7 – Apr. 14 ( A copy of this is in your test packet)

7. 7 District Test Coordinator Responsibilities Part 1 - Test Coordinator Responsibilities

8. 8 Test Coordinator Responsibilities Part 1 - Test Coordinator Responsibilities Train school test coordinators, test administrators, and test proctors Order, coordinate, distribute, and collect all test materials for you school Act as liaison between your school and the District Testing Coordinator Assume responsibility for all testing at your site

9. 9 Provide Training Part 1 - Test Coordinator Responsibilities All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration Any person administering AIMS or TerraNova tests is required to attend Every adult in a test room must have received training in the correct test administration procedures

10. 10 Test Coordinator Part 1 - Test Coordinator Responsibilities Additional responsibilities for the Test Coordinator are outlined on page 2 and 3 in the Test Coordinator Manual

11. 11 Bar Code Labels SAIS Data for HS Writing / Reading was extracted from SAIS January 13 SAIS Data will be extracted for AIMS HS Math, AIMS Science, Mathematics Field Test, and TerraNova bar code labels on February 6 AIMS HS Science labels for Cohort 2012 will be based on Common Logon selections Part 1 - Test Coordinator Responsibilities

12. 12 Security Agreements Prior to testing Security Agreement must be signed by every staff member with access to AIMS and TN  These are retained at your site except for the principal’s copy which is returned to Cindy Hurley  There is a copy in the Test Coordinator Packet Critical Information Part 1 - Test Coordinator Responsibilities

13. 13 Receiving Materials

14. 14 Material Delivery Window February 2 – 5 AIMS HS Writing / Reading to testing warehouse February 10 – 13 Materials delivered to sites February 18 – 19 Labels delivered to testing warehouse February 20 Pick-up labels from testing warehouse Part 2 - Receiving Materials

15. 15 Material Delivery Window March 9 – 12 AIMS HS Math, AIMS Science, Mathematics Field Test, and TerraNova delivered to testing warehouse March 18 – 20 Materials delivered to sites Part 2 - Receiving Materials

16. 16 Shipments HS Reading / Writing Materials Test Coordinator Kit HS Bar Code Labels HS Mathematics, HS Science HS Mathematics Field Tests Test Coordinator Kit Part 2 - Receiving Materials Save lavender boxes for returning materials to CTB

17. 17 Receiving Materials Each shipment that is received must be inventoried  Packing list is in box 1  Verify all materials have been received Verify that the number of materials received is sufficient for the number of students testing If additional materials are needed, they must be ordered immediately (see short-add deadlines).  Email Cindy Hurley how many you need for each content area Part 2 - Receiving Materials

18. 18 High School Test Books Test Books  February 1 for Writing 1 for Reading  April 1 for Mathematics 1 for Science 1 Math Field Test Answer Documents  February 1 for Writing /Reading  April 1 for Mathematics 1 for Science 1 for Math Field Test Part 2 - Receiving Materials

19. 19 Test Coordinator Kit Contents of Test Coordinator Kit  Test Coordinator’s Manual  Packing List box 1  Student Bar Code Labels, Instructions, and Reference List Part 2 - Receiving Materials

20. 20 Short-Add Window February 12, closes at 4:00 pm HS Writing/Reading February 25, closes at 3:00 pm HS Writing/Reading Form T March 23, closes at 4:00 pm HS Mathematics, Science, TerraNova April 1, closes at 4:00 pm HS Mathematics Form T There is no short-add for Mathematics Field Test Critical Information Part 2 - Receiving Materials

21. 21 Part 3 - Test Administration Test Administration

22. 22 Test Administrators are required to: Attend training scheduled by the Site Test Coordinator Read and sign a security agreement Adhere to all test administration security procedures Follow test administration directions exactly as stated in the Test Administration Directions Read the test administration script aloud to the student exactly as stated in the Test Administration Directions

23. 23 Test Security Part 3 - Test Administration It is unethical and will be viewed as a violation of test security for any person to:  Examine content of any portion of test  Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration  Influence students’ answers by offering assistance of any kind  Change or review students’ answer choices, including the writing rough draft and writing final copy

24. 24 Test Security Part 3 - Test Administration It is unethical and will be viewed as a violation of test security for any person to:  Photocopy, transcribe, or in any way duplicate any part of AIMS test books  Fail to return all test materials, including unused documents  Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures  Allow students to have access to test questions, writing prompts or share information prior or during test administration  Use scratch paper

25. 25 Test Security Part 3 - Test Administration Take precautions to safeguard test materials Keep materials under lock and key Do not examine the test beyond the requirements to administer the test Follow guidelines in the Test Preparation and Administration Practices The district superintendent / charter operator will enforce disciplinary procedures for violation of test security

26. 26 Test Security Part 3 - Test Administration All adults involved in testing must read and sign the Security Agreement Spring 2009 Review security procedures in Test Administration Directions on page 3 Security agreements must be retained at district or school for a minimum of 6 years Return principal’s security agreement to District Test Coordinator

27. 27 Prior to Testing Part 3 - Test Administration Prepare the Testing Room  Cover or remove all visual aids  Lighting and ventilation should be good  Free from distractions and interruptions  Arrange seating appropriate for testing Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions

28. 28 TerraNova All students Grade 9  Reading  Language Arts  Mathematics Use label if provided, otherwise hand bubble all pertinent information. Use SAIS # whenever possible Part 3 - Test Administration

29. 29 HS AIMS Part 3 - Test Administration Students are tested for AIMS W/R/M based on cohorts Generally, the cohorts are  Cohort 2009 or below – 12 th grade  Cohort 2010 – 11 th grade  Cohort 2011 – 10 th grade

30. 30 HS AIMS Cohort 2009 and below testing for W/R/M Students who have not passed a content area Students who want to exceed (not eligible for tuition waiver) Cohort 2010 testing for W/R/M Students who have not passed a content area Students who want to exceed (eligible for tuition waiver) Part 3 - Test Administration

31. 31 HS AIMS Cohort 2011 Writing, Reading, and Math  All students are required to test Science  All students who did not test last year must test – even if they are not currently enrolled in a life science class  No Make-up Testing Mathematics Field Test  All students will test  No Make-up Testing Part 3 - Test Administration

32. 32 HS AIMS Cohort 2012 (generally grade 9) Science  Students who are in a Life Science may test Note: No students in cohort 2010 or below are permitted to participate in AIMS HS Science

33. 33 Mathematics Field Test The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards Administration will follow the same procedures as the AIMS HS Every student enrolled in a district school or who tests on AIMS will participate in the field test NEW Part 3 - Test Administration

34. 34 Mathematics Field Test High School  Cohort 2011 only  25 items  Estimated times 45 – 60 minutes  Scheduling is flexible within test window but no later than Apr. 7  Students should receive same accommodations as on the AIMS HS Mathematics NEW Part 3 - Test Administration

35. 35 Mathematics Field Test High School  Separate HS Mathematics Field Test Book  Separate HS Mathematics Field Test Answer Document  Students must bubble the Field Test form code on answer document  Student bar codes labels will be sent for field test  Teacher Directions for the field test will be included in the Test Administration Directions  No make-up for Mathematics Field Test NEW Part 3 - Test Administration

36. 36 Test Calendar AIMS tests are untimed. These are estimated times necessary for the vast majority of students to complete the test For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing NO AIMS testing session may carry over to the next school day Part 3 - Test Administration

37. 37 February Testing Dates/Times Writing Tuesday, February 24 Make-up: March 3 Time: 1 morning session of 2 – 2 1/2 hours Reading Wednesday, February 25 Make-up: March 4 Time: 1 session of 2 hours

38. 38 AIMS HS Writing Session Timing Schools are strongly encouraged to schedule all AIMS HS Writing testing in the morning Testing should not begin before 7:30 am but should begin by 10:00 am Students should not be dismissed before 10:00 am

39. 39 April Testing Dates/Times Mathematics Tuesday, April 1 Make-up: April 7 Time: 2 sessions of 90 minutes each Science Wednesday, April 2 No Make-up Test Time: 1 session of 2 hours

40. 40 AIMS Breaks Stretch breaks: HS Writing, Reading, and Science Significant breaks: HS Mathematics – between session 1 and 2 After significant break students may not go back to part 1 of the mathematics test All students in a test room must be working on the same section of the mathematics test

41. 41 TerraNova - Schedule Reading and Language Arts, Part 1 Break Reading and Language Arts, Part 2 50 minutes Mathematics, Part 1 Break Mathematics, Part 2 15 minutes 55 minutes Add 5 to 10 minutes for directions and sample tests for each content area. It is permissible to change the order of the tests. Testing – April 1

42. 42 Additional Students Who May Test Non-enrolled students may participate in AIMS testing:  Private schooled students  Home schooled students  “Completer” students Non-enrolled students many not participate in TerraNova Non-enrolled students many not participate in the field test Part 3 - Test Administration

43. 43 Sign-In/Sign-out Sheet ALL Testing Sites will have a Sign-In/ sign-Out Sheet These sheets need to be secured by the Test Coordinator. (ADE randomly reviews Sign-In Sheets.) Sign-In /Sign-Out sheets provide documentation of who was testing in the room as well as verification that students were provided the opportunity to test and did in fact turn a test in

44. 44 Acceptable Resources AIMS Writing  Commercially published paper dictionary  Commercially published paper thesaurus  Several copies must of these must be available in each testing room during the writing test Part 3 - Test Administration

45. 45 Unacceptable Resources Items that may not be used for any portion of AIMS: Math manipulatives:  charts, and aids, including but not limited to a ruler, number line, compass, and an abacus Electronic devices including but not limited to:  Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players Part 3 - Test Administration

46. 46 Unacceptable Resources Most test invalidations are due to use of cell phones and calculators Part 3 - Test Administration

47. 47 Use of Unacceptable Resources Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible Student must be allowed to continue testing After investigating situation thoroughly, notify Cindy Hurley (225-5418) You may be requested to fill out an incident report (see copy in test coordinator packet) Part 3 - Test Administration

48. 48 If A Test Needs To Be Invalidated Only The Arizona Department of Education can make the determination to invalidate a test When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences

49. 49 Handling Materials Keep answer documents intact Use only pencil on answer documents For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored Part 3 - Test Administration

50. 50 Students Who Leave Room During Testing Students are to remain into the testing room during the entire scheduled testing session Students are allowed to go to the restroom Only one student may leave at a time  Students must turn in test materials before they leave the room and give back when they return Part 3 - Test Administration

51. 51 Students Who Leave School During Testing Students who leave school before completing a particular test session are ineligible to continue the test for that session  This includes students who leave because of illness.  High School students are not eligible to participate in the make-up test for this content area Answer document will be sent in for scoring even if student did not finish testing ADE recommends documenting time student left and reason for leaving early Part 3 - Test Administration

52. 52 Disruptive Students Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school Students should be allowed to continue testing in a different location so that other students may test undisturbed Incident report must be completed and submitted to ADE for all possible cheating situations Part 3 - Test Administration

53. 53 Monitoring Testing Move about room unobtrusively Make sure students are progressing through the test Allow students to work at their own pace Supervise room at all times Answer students questions that pertain only to clarification of test directions Verify students are marking answers in proper locations Part 3 - Test Administration

54. 54 As Students Finish Testing Collect student test book and answer document – make sure student has written name in top corner Check answer document to verify student has completed proper sections of test and have not used ink Students must sign out that test and answer document have been returned Part 3 - Test Administration

55. 55 AIMS Bar Codes High School  1 set for Writing / Reading  1 set for Mathematics  1 set for Mathematics Field Test  1 set for Science Part 3 - Test Administration Use correct bar code for correct test

56. 56 AIMS Bar Codes Part 3 - Test Administration 56

57. 57 AIMS Bar Codes Master Label Bar Code Label Extra Bar Code Part 3 - Test Administration 57

58. 58 Student Identification Information Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing  Student name  Teacher  School  District Part 3 - Test Administration

59. 59 Answer Document Student MUST complete this section If you have a bar code use it Signature Teacher School District Part 3 - Test Administration 59

60. 60 Student Bar Code Labels If there is a bar code label USE it Bar code labels are provided for each test administration with the exception of TerraNov. For Terra Nova there are precoded answer documents Place the label with the bar code on the front of the corresponding AIMS answer document. Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents

61. 61 Student Bar Code Labels If the student information on the label is incorrect, it needs to be changed through SAIS Never write or try to make changes on the label Part 3 - Test Administration

62. 62 Student Demographic Information for Students Without Labels For students without a bar code label, the grid on the top half of the back must be completed by school personnel The bottom half is not necessary in our district

63. 63 Private School or Home School Student Demographic Information Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document

64. Complete only for students without bar code labels Top Half of Back of Answer Document Part 3 - Test Administration 64

65. Do not need to complete except for #6 (not enrolled) for a home schooled or private school student. Part 3 - Test Administration Bottom Half of Back of Answer Document 65

66. 66 Test Accommodations All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet) Universal accommodations are available for all students Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students  Not all accommodations appropriate for instructions are available for use during a standardized state assessment Part 3 - Test Administration

67. 67 Part 4 - Returning Materials Returning Materials

68. 68 Return of Materials You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling We can not accept any drop-ins…you must schedule Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered

69. 69 MATERIALS SHIPPED MATERIALS SHIPPED MATERIALS SHIPPED 69

70. 70 Return Date Windows AIMS W/R March 5 – 6 AIMS Math, Science,April 7 - 14 Field Test, TerraNova

71. 71 Inspecting Scorable Materials Did student complete his/her name, teacher, school and district on front of test book and answer documents Is student bar code in correct area? If no label, demographic information must be complete on back top half Is the letter for the math field test form correctly coded on answer documents Large Print or Braille - Is student responses transferred to a standard answer document Part 3 - Test Administration

72. 72 Inspecting Scorable Materials Accommodation information is complete for students receiving standard accommodations Erasures are complete and clear on answer documents Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil Part 3 - Test Administration

73. 73 Returning Materials to Testing Warehouse Separate test books and answer documents. Keep AIMS, TN, Field Test and Science in their own stacks Keep test books in separate labeled boxes from answer documents Test Books need to be grouped by content area Answer documents need to be grouped by content area and then by used and unused Used AIMS answer documents need to be sorted further by cohort. – use a colored paper to separate Part 4 - Returning Materials

74. 74 Need help? Have questions? Email Cindy Hurley or Call her @ 225-5418

75. What do you mean I am missing a test book??? A big heartfelt thanks for all your hard word and effort to Help get the best test results we can!! AIMS TerraNova AIMS 75