1. ERA-NET 1 REPORTING REQUIREMENTS

2. ERA-NET 2 Contract The contract for an ERA-NET is a contractual link of all participants with the Commission defines the following points –scope of the ERA-NET –consortium –beginning and end of project and of contract –work to be executed –financial rules, EU contribution and payments –reporting –IPR

3. ERA-NET 3 Parts of contract The contract is composed of: The core-contract: Standard text completed with project data (+ special clauses) Annex I: The Description of Work Annex II: General conditions (standard text) Annex IV : Form A (accession to the contract) Annex V : Form B ( accession of new legal entities to the contract) Annex VI : Form C (financial statement per activity*) *to be filled periodically by each contractor

4. ERA-NET 4 DoW DoW The Description of Work is a scheme to be followed Includes the following points: - work description, dissemination plans, management and timing - milestones and deliverables - reporting - role of participants - special issues such as subcontracting and gender action plan

5. ERA-NET 5 Deliverables and milestones Deliverables and milestones Deliverables are concrete output and evidence of the work good deliverables are hence finished products (e.g. a common call or a common programme, not just a workshop report) milestones are key points in the process (e.g. workshop to define a joint call, publication of a joint call) –their timing can coincide with that of a deliverable – there can be more milestones than deliverables

6. ERA-NET 6 0 6 12 18 24 30 36 42 48 Months Payments and reporting schedule for an ERA-NET (example of a 4 year contract) Payment & 2nd pre-financing* first pre-financing Detailed Description of Work activity report cost statement activity report certified costs ( pre-financing* ) final reports certified costs Final payment cost statement * < 80% of EC contribution

7. ERA-NET 7 Reporting In ERA-NETs the following reports are required*: short (2-3 pages) management reports every 6 months Month 18: review of the description of work Months 18, 36 and end: progress report and financial report Months 18 and end: audit certificates end: publishable final report, dissemination report, gender action plan, various financial reports * some other reports can be added (e.g. on ethics)

8. ERA-NET 8 Requirements for reports All reports must be concise and clear be organized by work packages and tasks identify the contributions from the various participants respect the reporting guidelines respect the page limit where applicable be submitted within the contractual delays

9. ERA-NET 9 Content of reports Management reports -Statements on progress -Task by task -2 – 3 pages Review of DoW -Crititical assessment of DoW -Take account of new developments and progress made -Review all points e.g. distribution of tasks or timing Other reports: follow guidelines