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UNCLASSIFIED Slide 1 Defense Nuclear Security Lessons Learned Center Enhancing the Defense Nuclear Security Lessons Learned Center Patricia Blount – DNS-LLC.

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Presentation on theme: "UNCLASSIFIED Slide 1 Defense Nuclear Security Lessons Learned Center Enhancing the Defense Nuclear Security Lessons Learned Center Patricia Blount – DNS-LLC."— Presentation transcript:

1 UNCLASSIFIED Slide 1 Defense Nuclear Security Lessons Learned Center Enhancing the Defense Nuclear Security Lessons Learned Center Patricia Blount – DNS-LLC Project Leader OEC Workshop SLAC - May 5, 2010

2 UNCLASSIFIED Slide 2 DNS SEC-LLC Mission The Security Lessons Learned Center (SEC-LLC) was established in 2007 by the Defense Nuclear Security (DNS) to provide an infrastructure for gathering, archiving, and communicating security lessons learned related to physical safeguards and security (S&S) issues across the NNSA Enterprise. Provide a platform to encourage and facilitate the sharing of lessons learned information.

3 UNCLASSIFIED Slide 3 Program Drivers DOE O 210.2, DOE Corporate Operating Experience/Lessons Learned Program (OEC) DOE O 226.1A, Implementation of Department of Energy Oversight Policy NA-1 SD 226.1A, NNSA Line Oversight & Contractor Assurance System Supplemental Directive DOE Manual Chg 1, Safeguards and Security Program Planning and Management Part 1, Section F, Performance Assurance Program Part 1, Section G, Survey, Review and Self-Assessment Programs

4 UNCLASSIFIED Slide 4 Lessons Learned Operating Experience Program Operating Experience Program The purpose of the DNS Safeguards and Security Operating Experience Program is to capture and apply lessons taken from operating experiences from across the National Security Enterprise in order to avoid repeat events, anticipate and mitigate undesirable consequences, and replicate best practices. Experiences are important to replicate awareness Lessons are important to replicate learning

5 UNCLASSIFIED Slide 5 National Security Enterprise (NSE) Promote the Lessons Learned Center by leveraging the efforts of designated Points of Contact (POCs) at the site level.

6 UNCLASSIFIED Slide 6 Points of Contact

7 UNCLASSIFIED Slide 7 Infrastructure Webpage Web-based Homepage available on open network – linked to HSS and other DOE/NNSA websites Timely posting and dissemination of security communications Database Microsoft Access database maintained by DNS-LLC for archiving, tracking, trending and reporting Operating Experiences Compatible with the Office of Health, Safety and Security (HSS) database (DOE Corporate) DNS-LLC uploads to HSS for posting to DOE Corporate Shared Resource between Safety, Security, and Project Management Professionals Gatekeeper Authority - Approve user access to security related lessons learned Help Desk Call-In and Resource Center

8 UNCLASSIFIED Slide 8 Website

9 UNCLASSIFIED Slide 9 Security Smarts

10 UNCLASSIFIED Slide 10 CSI: Contemplating Security Incidents

11 UNCLASSIFIED Slide 11 Operating Experience Template Forms & Field Descriptions Topical/Sub-Topical Area Date Originator Site Publish Anonymously Title Facility/Site POC Derivative Classifier/ Reviewing Official Lesson Learned Discussion of Activities Lesson Learned Summary Analysis Recommended Actions Estimated Savings/Cost Avoidance Keyword

12 UNCLASSIFIED Slide 12 Quarterly Tracking/Reporting

13 UNCLASSIFIED NNSAs Enterprise Re-Engineering and Management Reform Slide 13 Six-Month Moratorium on NNSA Initiated Assessments (January – June 2010) Contractor Assurance Systems (CAS) Contractor Performance Evaluation Plans (CPEP) Enterprise-wide S&S Assessment Plan Security Requirements Reform Safeguards and Security Evaluation and Performance Assurance Program (EPAP)/ Management Systems Assurance Program (MSAP) Align with Secretarial objective to reply more on Contractor Assurance Systems

14 UNCLASSIFIED Operating Experience Program Operational Awareness Slide 14 Operational Awareness Office of DNS S&S Evaluation and Performance Assurance Program (EPAP) …those activities that ensure operations are securely performed; provide early identification of vulnerabilities; and ensure that there are effective lines of communication between organizations performing the work… Operational awareness also extends to management activities including maintaining a current awareness of the status, conditions and issues that may affect operations; performance expectations and measures; and contract deliverables or requirements. Operational awareness is not a scheduled activity… Operational Awareness is a continuous process

15 UNCLASSIFIED Operational Awareness Slide 15 What data is meaningful? Ensure that data is being analyzed & understood Communicate the operational aspects of S&S performance Ensure the application of relevant lessons learned/best practice Operational Awareness relies on timely data to anticipate shortfalls and focus resources, identify issues, gauge weak signals, and determine where assistance is needed in the field

16 UNCLASSIFIED Screening & Distribution Process Improvements Slide 16 The SEC-LLC will coordinate with the Office of Security Operations and Performance Assurance on the extent of the distribution of the lessons learned/best practice. Significant – Major Impact on Operations or Policy Special Markings Site Office must provide Positive Response Routine Entered into the SEC-LLC and HSS databases Targeted distribution through normal means Ask – Why it occurred, not just what

17 UNCLASSIFIED Slide 17 Operational Awareness Data Analysis, Tracking, and Trending Lessons Learned/Best Practices Management System Assurance Program Reports (MSAP) Site Self-Assessments & Periodic Reviews Performance Metrics/Measures Other sources including, but not limited to: Office of Independent Oversight Inspector General Reports Line Oversight & Contractor Assurance System (LOCAS) Safeguards and Security Information Management System (SSIMs) Occurrence Reporting and Processing System (ORPs) Enforcement Actions/ Reports Review of safety-related lessons learned (e.g., conduct of operations, risk management) to determine whether aspects of safety lessons learned have applicability to S&S programs

18 UNCLASSIFIED Slide 18 Communicating Data Enterprise-Wide Periodic briefings provided to NNSA Administrator, Deputy Administrator for Defense Programs, and Site Office Managers Monthly Conference Calls – DNS Management & NNSA Assistant Managers for Safeguards and Security (AMSSs) & Site Office AMSSs Quarterly Program Reviews. Increased Communications and Partnership Increase Sharing and Communications Between NA-71, Site Office Points of Contacts & SEC-LLC SEC-LLC Participation & Integration with various Security Working Groups Participation on the Security Reforms Communication Team DNS Quarterly Performance Improvement Bulletins The effectiveness of the DNS EPAP is dependent upon how well the results are communicated

19 UNCLASSIFIED Additional Interest Groups Training Managers Working Group Office of Science National Training Center HSS OEC Working Group Office of Enforcement EFCOG Security Working Group (SSWG) Security Awareness Special Interest Working Group (SASIG) National Security Information Exchange (NSIE) United Kingdom Counterparts Targeted Distributions and Partnerships Slide 19 Classification Cyber Security Facility Security Human Reliability Program Information Protection Incidents of Security Concern Personnel Security Physical Security Operational Security (OPSEC) Material Control & Accountability Federal Points of Contact Protective Force Program Management Training Managers Safeguards & Security Information Management

20 UNCLASSIFIED Performance Improvement News Bulletin Translating Events into Actionable Information Integration of HPI principles into communication products Analyses of patterns and trends in incidents and reportable occurrences Communication of high leverage lessons and actions Recognition for developing and sharing lessons learned Slide 20

21 UNCLASSIFIED Defense Nuclear Security Lessons Learned Center Contact Information… Webpage: Help Desk/Resource Center (505) Slide 21

22 UNCLASSIFIED Enhancing the Defense Nuclear Security Lessons Learned Center Questions? Slide 22

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