Presentation on theme: "What is the How Will it Help Me Do My Job ? Office of Environmental Management Enterprise Requirements System (EMERS)?"— Presentation transcript:
What is the How Will it Help Me Do My Job ? Office of Environmental Management Enterprise Requirements System (EMERS)?
Translate requirements (Federal regulations, Orders, EM policies, Federal, state, and local laws) into procedures that are current, accurate, and relevant Establish accountability and control Provide an electronic delivery system for procedures and their supporting requirements What Will EMERS Do?
How Will EMERS Help Us? Identifies procedures and who uses them Defines procedures from a user perspective Documents what we do, how we do it, and why Integrates support functions with mission elements Automates work tasks where appropriate Creates internal accountability
How Will EMERS Help Me Do My Job? Provides simple and easy steps within procedures to execute work Ensures everything you need to perform a task is found in one place Shows how requirements flow- down to the working level Contains a directory of Subject Matter Experts
How Is EMERS Structured? Subject Areas contain specific work procedures Work procedures are defined using requirements documents Management Systems are broken down into Subject Areas Requirements are owned by Management Systems
Management Systems… Define EMs highest level operating and business processes Collectively describe how EM operates Translate external requirements into the information staff need to do their work Identify interdependencies between functions Reflect functional versus organizational alignment Define roles, responsibilities, accountabilities, and authorities (R2A2s) of HQ and Field, as they pertain to the Management System
EM Management Systems Budget and Financial Management Communications and Public Affairs Environment, Safety, and Health Facilities and Infrastructure Financial Assistance Human Resources Services Information Technology Legal Services Contract and Acquisition Management Personal Property Management Project Management Quality Assurance and Oversight Real Property Management Records Management Requirements Management Safeguards, Security, and Emergency Management
Subject Areas… Describe a work process that applies to a broad group of employees across EM Implement requirements related to that process Contain a collection of step-by-step work procedures to execute work Provide direct links to existing systems used in performing work
What are R2A2s? Roles – Functions individuals perform Responsibilities – Obligations to ensure initiation, implementation, and/or completion of an activity Accountabilities – Defines to whom you are accountable for fulfilling a responsibility Authorities – Decision-making powers and controls
Who are EMERS Participants? Management System Owners/POCs Process Experts Requirement Experts Business Process Improvement team members Users
Management System Owners… Engage users in development of procedures Define Subject Areas and procedures based on requirements Present improved business processes/procedures to EM for approval Authorize deployment of procedures in EMERS Maintain their Management System Monitor and reinforce use of procedures
Subject Matter Experts… for Requirements and/or Process Provide technical expertise Analyze and interpret requirements documents Draft any needed initial procedural flow diagrams based on requirements Participate on process improvement teams Resolve comments Maintain procedures and/or advise on requirements
Users… Volunteer for process improvement teams Review procedures Follow appropriate procedures Recommend changes needed Provide feedback
How do Procedures get into EMERS? Process ImprovementTeams are formed to develop procedures With EM approval, existing procedures that meet the needs of EM are made available online
How are Procedures Developed? Organizations recommend representatives to participate on process improvement teams Process improvement teams analyze requirements to define the Subject Area scope and specific work procedures Process improvement teams develop implementing procedures through facilitated process improvement sessions
From: EMERS Operations Sent: January 3, :08 PM Subject: New Subject Area on EMERS: Critical Decision Management The Critical Decision Management Subject Area is now available on EMERS. This Subject Area provides the steps for completing Critical Decisions for both Major Systems Projects and non-Major Systems Projects. The document can be viewed from this hyperlink: s will be issued by EMERS Operations when new Subject Areas are available or when procedures are changed This is a demonstration – not approved guidance
Potential EMERS Subject Area: Safeguards and Security Oversight Activities This is a demonstration – not approved guidance Who can help if you have questions? When was this Subject Area Effective?
Potential EMERS Subject Area: Safeguards and Security Oversight Activities This is a demonstration – not approved guidance Procedure Content summarizes the Subject Area procedure Access the procedure by clicking on the link:
Potential EMERS Subject Area: Safeguards and Security Oversight Activities This is a demonstration – not approved guidance Access related documents or forms in Section 3.0 of the Subject Area
Potential EMERS Subject Area: Safeguards and Security Oversight Activities Requirement listing in subject area is database- driven: changes in the requirement trigger review of procedures.
Reference list in subject areas -- with embedded links -- provides centralized source of information Potential EMERS Subject Area: Safeguards and Security Oversight Activities
How will I be informed of EMERS activities? Your Point of Contact* EMERS home page* s from Team Lead (Celinda Crawford) Staff meetings Special EMERS internal communications (e.g., content lead communications) *See last slide for link
Comments or Questions? Contacts: Celinda Crawford (EMERS IPT Lead) Tim Harms (EMERS Project Manager) See the prototype web page at for info and Contact List