1. 1000 Lives Community Champions Network 26 th June, 2014 Stoke Baptist Centre

2. Why organise a community event? Inclusion Fundraising Awareness Cultural events Joint interests Campaigns Fun Bringing communities together Information sharing Give people a sense of pride in the area where they live Support Social inclusion Provide activities Promote services Information Bringing people together Raise awareness Solidarity Overcoming loneliness Celebration Cohesion Give opportunities Engage with hard to reach Create community spirit Breaking down barriers Themed event – health, targeting key messages Tackle issues in the city Improving social skills Avoid isolation Linking like-minded people together Promotion of: health / wellbeing, armed forces day, awareness faith

3. Top ChallengesTop Tips Accessible to allBeing a lovely person Cost – venue, food, etcTimely & correct promotion FundingFREE food Health & SafetySmart stall Risk AssessmentCheck what else is on InsuranceGood coordinator & clear roles TransportMake sure its fun TrustAsk for and accept help Support & volunteersFocus and dedication Advertising / PromotionHave a back up plan (Plans A, B & C) The weatherReward people who work hard LicensingPartnership Top Challenges and Top Tips…

4. Funding Plan in advance Weather Health and Safety Lack of interest Marketing Insurance Volunteers License Suitable venue Challenges to organising a community event (1) Funding Getting people involved Understanding the goal / achievement Risk assessment Marketing Access for everyone Lives impact Time Venue Volunteers Cost Location Advertising Child friendly Governance – e.g. policies, procedures / red- tape, Pp (politics), Insurance Marketing – Advertising, promotion Trust - Credibility, reputation, media/scaremongering Funding – cost Area – Availability of premises, accessible to all / cultural differences, transport Volunteers Health and Safety – risk assessments Health and Safety – Risk Assessment and Insurance Weather Funding Advertising Getting volunteers

5. Volunteers Funding Regulations Transport Promotion Longevity Challenges to organising a community event (2) Funding Publicity Dynamics Cultural differences Weather Lack of helping hands - manpower Get supporters / volunteers Fundraising Location Get people there / promotion

6. Tips for organising a successful community event (1) Being a lovely person Good teamwork Good partnerships Free things Good prizes Interesting Advertise in advance Good weather Friendly Short and simple Time to talk to people Be organised Creating partnerships Reward people who work hard Partnership working Continuity – “let’s do it again” – sustainability Turn out Communication Engagement Access to facilities & information Time Free food Good organising group Work with local council and partners Good contact list Lots of volunteers Planning in advance Good coordinator within the group Reliable group of volunteers Understand and draw on individual skills of the volunteers

7. Tips for organising a successful community event (2) Start small Plan well Start early Promote early Check what else is on at the time Involve target audience Ask for help / accept help (partnership) Consultation (knowing what is wanted) Feeding back why may not be possible Relationships Fun! Planning – organisation, timely promotion / cover all scenarios – contingency plans (weather / money) Delegation – named individuals. Appointing tasks. Coordination, clear roles. Leadership – be approachable Communication Funding – Free food Focus and dedication Fun Partnerships - credibiilty