1. Severn Baseball 2012 Presented by: Jim Baily & B.J. Estes January 5, 2012 Provinces Library 7:00-8:30 pm

2. Agenda Introduction of New baseball leadership Moving forward (Q&A) Fall Ball Review Registration – Dates, Times, Pricing, etc. Opening Day / Closing Day League Set-up and Structure Tournament Teams Volunteers, Volunteers, Volunteers!!!!!!

3. Introduction of New Leadership Jim Bailey – Baseball Commissioner jbailey@severnathleticclub.org B.J. Estes – Asst. Baseball Commissioner bestes@severnathleticclub.org Board Members – John Jones – Geoff Bobersky – Rick Villareal

4. Moving Forward Briefing of the past Not looking back, but Moving Forward Questions & Answers We are NOW on FACEBOOK!!! – http://www.facebook.com/pages/Severn-Baseball http://www.facebook.com/pages/Severn-Baseball

5. Review of Fall Ball Successful Fall Program Largest group of Participants for SAC ever Great Leadership - During transition Need all equipment turned in if it hasn’t been already

6. Registration Process Dates: January 7, 14, 21, 28 February 4, 11, 18, 25 Time: 9:00 am – 12:00 pm Location: McDonald’s – 810 Reece Road Severn, MD 21144

7. Registration Process (con’t) DIVISIONFEE Little Noles - 4 year-old$50 SAC Clinic – 5/6 year-old$70 SAC Rookie – 7/8 year-old$80 SAC Minor-9/10 year-old$125 SAC Major-11/12 year-old$125 OtherTBD ** IN ADDITION TO ABOVE FEES, THERE IS ALSO A $20 FAMILY FEE**

8. Opening/Closing Day Opening Day – April 14 - Need Parade coordinator!!!!!! -Need ideas for Opening day!!!! Closing Day – June 2, rain date June 9 -These are FIRM dates to allow families to plan vacations Championship Saturday – June 2 -All leagues participate except for Clinic

9. In-House League Setup Establish Coaches Draft Day Equipment Requirements Field preparation Field Clean up

10. Tournament Teams Establish Coaches Try-outs Winter workouts Equipment Requirements Field preparation Field Clean up

11. Volunteers NEEDED!! Come one, Come All We can’t do it alone!!!!

12. Closing Excited about the 2012 Season Should we have ongoing meetings? Frequency of meetings? Q & A

13. Q & A/Minutes Q1. What actions are being taken to protect the organization/program from mistakes over the past year? A1. A new organizational structure has been established with additional volunteers being sought in order to create a system of checks and balances. Q2. What is the plan to improve communications? A2· SAC is a large and growing organization and we understand the importance of improved communication. We intend to leverage multiple methods to communicate information; e.g., website, email distribution, facebook, newsletters, meetings, etc. ACTION 1 - Request coaches with SAC equipment to return asap for inventory and ordering purposes. ACTION 2 Request coaches forward last year’s team email distribution list to BJ in order to send initial updates and build baseball database Q3 – Please provide us Fall Ball Feedback: A3 - Teams had too many players on a single team which limited playing time. A3 - Intend to limit registrations based on number of coaches vs. finding coaches post-registration. A3 - Max team size planned for 12 players.

14. Q & A cont’d Q4 - Are kids able to play “up” in higher divisions than their age? A4 - Yes, although skills will be assessed prior to a final determination. Action3 - Raffle Ticket Sales Competition (my own idea for consideration) – Team with the most ticket sales will receive a free end-of-season pizza party. This would be a relatively cheap reward and very appreciated by both the parents and kids. Q5 - What is the plan in regards to uniform management? A5 - Uniform cost estimates are being gathered. SAC likely to go back to the Severn baseball shirts (multiple team colors) vs. managing stock of minor and major league shirts. Baseball pants to be provided thru Rookie division. Action4 - Create an equipment re-use/re-sale program (similar to soccer). Action 5 Post slides to the website with notes.