1. SACWIS

2. OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS Colleen Tucker-Buck & Alicia Allen

3. Today’s Presentation Acceptance Characteristics/Usage Criteria Review of Session, Stipend & Allowance Information Payment Processing Review New Payment Processing Features

4. Today’s Presentation Invalid Payment Process Reports Upcoming Enhancements Questions & Answers Expansion of Private Agency Access

5. Acceptance Characteristics & Usage Criteria Should be updated on all Providers in SACWIS. No ‘unknown’ values Should reflect what the home has agreed to accept, do not just enter all ‘willing’. ‘Copy’ from previously entered, do not ‘Edit’

6. Acceptance Characteristics

11. Usage Placement Criteria

12. Thorough Person Search Make sure to do a thorough person search. –Search by name, or SSN, or address (thorough search) If duplicate provider/person ID’s found-submit to SACWIS Help Desk.

13. Training Session Page

14. Allowance Payments

18. Allowance Reimbursements

19. Stipend Payments

20. Stipend Reimbursements

21. Payment Processing Review Generating Manual Payments Payment Request Processing

22. Manual Payments

23. Payment Request Processing

24. Exceptions

29. Payment Processing Features

38. Invalid Payments System also invalidates existing payments automatically when: Number of hours on session is changed Session date is changed Participant is deleted from a session

39. Invalid Payments When reimbursements exist in the system associated to invalid payments, these will be reversed and will appear on the next ‘Reimbursement Reconciliation Report’ generated after the payments become invalid.

40. Invalid Payments

47. Reports

48. Foster Parent Training Report (Administration Module) Can generate all training sessions between date parameters entered Can filter per person or session Shows all sessions as well as whether reimbursed

49. Reports Provider Directory Report (Administration Module) Can generate a listing of providers based upon parameters entered such as provider type, provider status

50. Reports Provider Participants Report (Administration Module) Can generate a listing of providers based upon provider type entered for foster or adoptive care Displays participants associated/not associated to a provider and number of training hours completed

51. Reports Reimbursement Reconciliation Report (Administration Module) Identifies all of the stipend and allowance payments that comprise a warrant(s) received for a given month Separate voucher ids for allowance and stipend payments

52. Upcoming Enhancements Notification when a provider becomes licensed –Will assist agencies who enter pre-service training but a different agency licenses the home –Any private agency provider worker will receive the e-mail notification Make sure e-mails from @jfs.ohio.gov are released from quarantine

53. Upcoming Enhancements Training History Link –On Person Preview –Training received within the last 18 months –Training Name, Session ID, Session Date, Level of Care, Actual Hours, Training Type, Agency associated to the training session

54. Expansion of Private Agency Access Homestudy Agreement on screens fields that should be accessible to private agencies Awaiting legal’s input on screens with confidential and/or protected health information

55. Knowledge Base http://jfskb.com/sacwis/

56. Knowledge Base

57. HELP?? Questions may be directed to SACWIS Helpdesk via: E-mail: SACWIS_HELP_DESK@jfs.ohio.gov SACWIS_HELP_DESK@jfs.ohio.gov Phone:1-800-686-1580 Option 3, Option 5

58. Questions?