2. Power Point Basics Tutors 4 Computers

3. Overview Slides can be created in three ways Using Auto-Content Wizard Layout/design templates From Scratch Selecting the layout Selecting design template Selecting the color scheme Selecting the background

4. Creating Slides with Auto Content Wizard Open Power Point Select Auto Content Wizard from Opening menu Choose pre-made that applies to your presentation topic Edit auto content information to fit into your presentation Save your presentation

5. Creating Slides From Scratch Selecting Layout Selecting Design Template Selecting Color Scheme Selecting Background

6. Hints For Selecting Layout Choose Title Only for the First, Last or Transition slides (introducing a new topic) Choose the bulleted format if you want to create an outline Choose a two column format if want to include a picture or chart next to plain text Choose a table format to include numerical data Choose a blank slide if you are not sure what you will be including on a slide

7. Selecting Layout Open the Format Menu Choose Slide Layout Select the Layout you want

8. Hints for Choosing A Design Template Choose one that fits the topic of the presentation Choose one that is not distracting

9. Selecting Design Templates Choose Format Menu Select Apply Design Template Choose a design template from available list of templates Choose Apply The design will appear on all slides

10. Selecting Color Scheme Open the Slide Design menu Choose color schemes Apply an existing color scheme OR Edit the color scheme Click apply when you are finished editing the color palette

11. Select a Background Open the Format Menu Select the Slide Background option Select the new background color from the color palette Select Apply (single slide) or Apply All to change all the slides in the presentation *Note: This option allows you to change the slide background color only. You must edit the color scheme in order to change the entire slide color pattern

12. Creating the Presentation Adding Slides Editing Slides

13. Adding Slides By menu Select the Insert Menu Choose New Slide Insert New Slide By Keyboard Command Alt + I + N CTRL + M Click the mouse to the appropriate place in Outline (text) view Then press CTRL + M

14. Practice: Creating Slides Start a new presentation using a Design Template Choose one of the slide layouts from the menu and create a slide Title Bullet list Side by Side

15. Editing Slides Change Font Individual Slides Entire Presentation Change Layout (Review) One slide All Slides Add, Change, Remove Content (Review)

16. Changing The Font: For Individual Slides Individual Slides or Text (this is an example of a slide with a different font) Select Format Menu Choose Font Scroll down to new font or type in font name You may also type: ALT + F + F

17. Changing The Font: The Entire Presentation Select Format Choose Replace Fonts Scroll down or type in new font for entire presentation Click on Replace

18. Practice: Editing Slides Change the font in your first slide Add another slide either using the menu or by keyboard Change the font of both slides

19. Putting on the Finishing Touches

20. Enhancing Slides Adding Clip Art, Pictures, Shapes Adding Charts & Graphs Bells & Whistles Transitions Animations Sounds

21. Clip Art, Pictures, Shapes Clip Art & Pictures, Shapes Select Insert Choose Clip Art or From File You may also click on the picture icon at the bottom of the Power Point screen to insert clip art from Microsoft Office or from files on your computer

22. Charts, Graphs, Tables with Layout Method Create new slide Open the Slide Layout menu Choose a format from the choice of content and text layouts for your chart, graph or table (depending on whether you want to include text next to it) Position chart, graph, or table in slide and edit content (drag and drop) You can also import information for chart, graph, or table from a file

23. Adding Charts, Graphs, Tables, Text Boxes with Menus Select Insert Choose Chart, Diagram, Table, or Text box Position in slide by drag and drop Add/edit content or import from a file

24. Working with Graphs and Charts Changing the shape/type of chart Formatting charts and graphs

25. Changing the Shape/Chart Type Open the Insert menu Select Chart or Object The Chart menu will appear at the top of the screen Select Chart Type from this menu Input data into the data sheet Close the data sheet when finished

26. Formatting Charts and Graphs Editing data Resizing charts and graphs Deleting charts and graphs

27. Editing Data Select the chart/graph to edit Right click on the chart graph Select Chart Object -  Open The data sheet will open in Excel Edit the data Close Excel when finished and your changes will be saved

28. Resizing, Moving and Deleting Charts and Graphs Click on the chart/graph object that you want to resize Move your mouse over one of the corner anchors (circles along the edges) To enlarge a graph/chart object, move your mouse in an upward directions to the left To make the chart smaller, move the mouse toward the bottom right of the screen, while pointing to one of the anchors To move your chart/graph, move your mouse to the middle of the object and drag it to its new location on the slide To delete, select the object to remove and press delete or use the delete function in the edit menu

29. Practice: Adding Charts, Graphs, and Pictures Add a new slide Choose one of the content layouts Select a picture from the clip art gallery to add to the slide Repeat again, this time adding a chart or graph to a New Slide

30. Adding Animations: Transitions Within Slides Preset Animation Custom Animation

31. Preset Animation Select Slide Show Choose Preset Animation Select from the list You can preview your selection by choosing Animation Preview

32. Custom Animation Select Slide Show Choose Custom Animation Decide what text or objects to animate Decide the order that they appear Use the up/down arrows at the bottom half to change order Choose the type of animation from drop down list Choose to add sound to animation

33. Practice: Adding Animation Add at least 2 lines of text to one of your slides Choose an animation scheme from the Slide show menu Preview the change in Power Point Add custom animation to 1 line of text

34. Sounds & Between - Slide Transitions

35. Background & Animation Sounds Background Sounds From Sound Gallery Insert Movies & Sounds Select Sound Choose a sound Click left to sample sound or add clip Click right to insert You can also add sounds from your computer Animated Sounds Choose Custom Animation Choose text or object to animate Choose sound to accompany animation

36. Transitions Between Slides Select Slide Show Choose Slide Transition Select from transition list Play the transition to preview how it will appear in the slide show Click apply (single slide) or apply all (entire presentation

37. Practice: Sounds & Transitions Animation Add a background sound to your first slide Add a sound to your custom animation Transitions Select a transition scheme from the slide show menu

38. Show Time! Saving your presentation For a Live Presentation For the Web For a CD

39. Live Presentations Select File  Save As Give the file a name such as “powerpoint.ppt” Select a folder to save the file to such as “Power Point Presentation on your computer or storage device Click Ok

40. Saving Your Presentation For the Web When saving a presentation for the web, you need to create a Power Point Slide Show, abbreviated *.pps Select File  Save As Give the presentation a name Such as “Power Point.pps” Click ok You are ready to distribute the presentation on the Internet

41. Saving Your Presentation to a CD Select File  Save As Name your file (“name.ppt”) Select File  Package for CD Insert a blank CD into the disc drive Click Add Files Add your Power Point Presentation from the folder where you saved it

42. Practice: Saving the Presentation Create a file name for your Power Point presentation Save as a Power Point Presentation (PPT) or Power Point Slide Show (PPS)

43. Printing It Out!

44. Printing Options Slides Handouts Outline Notes

45. Printing Slides: Full Page Version Select File  Print Next to Print What, make sure that Slides are selected Select your printer Click ok

46. Printing Handouts Repeat the same steps as listed for printing slides, but choose one of two options: Six slides to a page Three slides

47. What’s the Difference? Six slides Smaller version of each slide Horizontal rows No lines for writing notes during the presentation Fewer pages to print Three slides Larger presentation of slides Vertical columns Lines for writing next to each slide on the right More pages to print

48. Printing the Outline Repeat the same steps as listed for printing Slides Select Outline View next to the “Print What” menu Choose whether to print, color, grayscale or black/white Select Ok

49. Printing the Notes Includes speaker’s notes Mainly for the presenter Follow the steps outlined to print slides Select Notes View Click Ok

50. Final Word about Printing Printing the Entire Presentation Select ALL SLIDES and Click OK Printing the Current Slide Select “Current Slide” instead of ALL Printing only Certain Slides Select “Slides”, list slide numbers or range (e.g. 1-5, 7-10)