1. CRIS in the Netherlands Marjan Vernooy-Gerritsen euroCRIS - St. Andrews – November 2009

2. Agenda Laboratorial Assessment of CRIS’s Prioritising criteria (MoSCoW) Dreaming of …. As-is  To-be

3. Dutch Situation Metis -Built by UCI of Radboud University Nijmegen -Started in 1993, based on Oracle -Used by all 13 universities and KNAW -Metadata of content in Open Access Repositories -Affiliation central (person – organisation) Next Generation Metis -Oracle Forms  Java Rethinking the function of CRIS

4. Metis Entity Relationship Diagram

5. CERIF: C ommon E uropean R esearch I nformation F ormat

6. Request of Interest Laboratorial assessment of three Current Research Information Systems: -Converis (version 3.1), Avedas, Germany -Metis (version 2.1) + Personal Metis, UCI, The Netherlands -PURE (version 3.10), Atira, Denmark Installed and filled with same case Hands-on assessment took place from May 2008 until December 2008.

7. Laboratorial assessment Main issues 1. Input & registration 2. Output & reporting 3. Functional application management 4. Workflow engine 5. Usability 6. Interoperability 7. Adaptability 8. Technical architecture and technical application management 9. Pricing and implementation 10. Supplier and client ratings

8. Laboratorial Assessment (2) Main issues 1. Input & registration 2. Output & reporting 3. Functional application management 4. Workflow engine 5. Usability 6. Interoperability 7. Adaptability 8. Technical architecture and technical application management 9. Pricing and implementation 10. Supplier and client ratings 1 2 - Weak or not available VOK +Strong n/a Not applicable and not scored *Score weighted double

9. Input & Registration 1 ConverisMetisPURE 1.1*Input of research output metadata v++ Input of research programs and projects by manually filling-in electronic forms. Registration of funding by (part of) research programs and projects. Registration of relations between organizational units and research programs and projects. Registration of relations between persons and research programs and projects. 1.2 Import of research output metadata (by file batch) v++ Import of research output metadata by manual import of digital metadata (ex. BibTeX entry). Input of multiple research publications. Automatic metadata association. Automatic person recognition (DAI), optionally within a pre-defined range. etcetera

10. Input & Registration 1 ConverisMetisPURE 1.1*Input of research output metadata v++ 1.2 Import of research output metadata (by file batch) v++ 1.3 Import of research output metadata (by web service/API) vv+ 1.4 Import and registration of full-text (by file batch) +v+ 1.5 Import and registration of full-text (by web service/API) v++ 1.6Input of research programs and projects +v+ 1.7Diacritics and multi-byte characters vvv Total score v++

11. Interoperability 6 ConverisMetisPURE 6.1Interoperability with external repositories vv+ 6.2 Interoperability with external research programs and –project databases vvv 6.3 Interoperability with institutional repository full text files v++ 6.4Interoperability with HRM-systems ++v 6.5 Interoperability with international programs vvv 6.6Interoperability with financial systems v-v 6.7Output to business intelligence tools -vv 6.8Systems accessibility (API's etcetera) vv Total score vvv

12. Total Score Main IssueConverisMetisPURE 1 Input & registration v++ 2 Output & reporting vv+ 3 Functional application management vv+ 4 Workflow engine v-v 5 Usability vv+ 6 Interoperability vvv 7 Adaptability v-+ 8 Technical architecture and technical application management +v+ 9 Pricing and implementation ++v 10 Supplier and client ratings +++

13. MoSCoW priorities Must have Should have Could have Won’t have (now) 7 Main Issues 8.1 Agreement on co-operation / shared service 8.2 Agreement for centralised reference databases (authors, organisations, journals, titles, etcetara)

14. MoSCoW priorities (2)

15. MoSCoW priorities (3)

16. MoSCoW priorities (4)

17. Repository Infrastructuur Current Research Information System (CRIS) Delfi (NWO) Metis (university) Repositories (universities) NARCIS (KNAW) (DAREnet) NOD (KNAW) ERP- systeem (university) HRM- systeem (university) Iris (NWO) ERP (NWO) DWH (NWO) D-NET ( DRIVER Europa ) As-is situation (2009) CRIS landscape Metis eDepot (KB) metadata publications metadata publications Data Depot (DANS) meta data metadata

18. Academic Information Domain

20. Customised Interfaces

21. Universities, 3TU datacenter, … Research Information System Beyond (NWO) NL-RIS (Shared Service) NARCIS Portal (KNAW) ERP (NWO) DWH (NWO) D-NET ( DRIVER Europa ) ERP HRM To-be situation 2012 (?) Data Depot (3TU) eDepot (KB) Data Depot (DANS) repositories publications data sets metadata

22. Danish design

23. DRIVER infrastructuur Enabling Layer Data Layer EU Open Access Repositories Functionality Layer Administrator End users D-NET / DRIVER portal Nationale portals Project Applicatie aggregator

24. Next steps Step 0:Inventarisation, September 2009 Step 1:Decision stakeholders, December 2009 Step 2:Impact analyse, Risc analyse, April 2010 Step 3:etcetera Step x: 2012 Development, Implementation ?

25. 25 http://dare.uva.nl/aup/nl/record/316870