1. Central Texas Regional Advisory Council Trauma Service Area L Belton, Texas April 2, 2008 ESAR-VHP – Texas Disaster Volunteer Registry EMCredential Technology March 27 th, 2008

2. Updated ESAR-VHP Guidelines ESAR-VHP (June 2007 Draft)EMCredential Electronic registration system for recording and managing volunteer information Secure redundant system Track volunteer deployments & history Identify volunteers via queries of critical fields Yes Collect and verify credentials & qualificationsYes Assign ESAR-VHP credential levels (1-4)Yes Record volunteer health professional/emergency affiliations Yes Identify volunteers willing to participate in a federally coordinated emergency response Yes Update volunteer information and re-verify credentials every 6 months Yes Assistant Secretary for Preparedness and Response (ASPR)

3. EMCredential Core Design Primary Goal – Compliance with the ESAR-VHP Guidelines Registration Emergency Credentialing Verification EMCredential TM Volunteer Health Professionals Registers Volunteers Enters Credential Information Sets ESAR-VHP Credential Level Captures Relevant Training Experience ESAR-VHP Administrator Manages Volunteer Database Selects and Mobilizes Volunteers for Emergency Event Assigns Emergency Credential Level Maintains and Updates Credential Information Generates Reports On-Scene Personnel Dispatches Volunteers to Incident Site Verifies Volunteer Identity Verifies Volunteer Credentials Manages and Tracks Volunteers On-Scene

4. Emergency Credentialing EMCredential Differentiators Beyond the ESAR-VHP Guideline Requirements RegistrationVerification EMCredential TM Volunteer Health ProfessionalsOn-Scene Personnel ESAR-VHP Administrator Utilization of Flat Files Event Module Dynamic Forms Model License Expiration Reminders Scheduled & Ad-Hoc Exports Mutual Aid Module Real-Time Validation Email & Voice Notifications Off-line Mode for Verification Roles, Rights & Privileges UNLIMITED Users (Admin & Volunteers)Registry Beyond ESAR-VHP

5. EMCredential™ Comprehensive Registry Solution “ESAR-VHP Registration System” Volunteer Registration Validation Emergency Credential Level 1-4 Volunteer Activation for an EVENT EmailPhone Volunteer Verification at Staging Area Volunteer Check-In Volunteer Assignment Volunteer Location Volunteer Duration Volunteer Demobilization Physicians Registered Nurses Advanced Practice Registered Nurses Nurse Practitioners Certified Nurse Anesthetists Certified Nurse Midwives Clinical Nurse Specialists Pharmacists Psychologists Licensed Social Workers Mental Health Counselors Radiologic Technologists Respiratory Therapists Clinical Laboratory Technologists & Technicians Licensed Practical Nurses

6. State Boards EMCredential™ - Registering & Validating Volunteers “State of Texas - Comprehensive Process Flow” EMCredential Application Flat Files Registration “A” Manual Registration “B” Import into EMC State Board Trusted Sources Nursing DSHS o EMS o Behavioral Health o Counselors Pharmacy Medical Board National Boards ABMS AOIA (TBD) OIG DEA (TBD) “Trusted Sources Updated every n-days” Automated Validation “C” Fully Validated Volunteer Records “Activation Ready” Some level of Manual Validation Complete Validation “D” Secure FTP Server “Trusted Sources” Validated Volunteers “E” “Post link on State / Board sites” “Use existing processes” Pre-Loaded Records Physicians Physician Assistants RNs LVNs Pharmacists Pharmacist Technicians Pharmacist Interns “Get initial feed of volunteer records to pre-load the EMC registry”

7. EMCredential™ - ESAR-VHP Volunteer Registry “Addressing Both State & Local Needs” Medical Reserve Corps (MRC) Regional Advisory Councils (RACS) Texas Nursing Board National Guard Texas Pharmacy Board Texas Medical Board Community Volunteer Organizations Local control of volunteers UNLIMITED number of volunteers UNLIMITED number of administrators ESAR-VHP Compliant

8. Event Module Feature Beyond the ESAR-VHP Guideline Requirements Benefits Provides Detailed Event Information Activate & Manage Volunteers by Event via email and State’s HAN/PHIN System Manage Multiple Events – “No double counting” Mutual Aid View of Event Information Events List Form Event Summary Form

9. Mutual Aid Module Feature Beyond the ESAR-VHP Guideline Requirements Benefits Compliment to the Emergency Management Assistance Compact (EMAC) Pre-Configure Mutual Aid Partnerships Request & Manage volunteers from Mutual Aid Partner(s) for an Event Mutual Aid Partners List Requesting Mutual Aid for a Given Event(s)

10. Comprehensive Search Feature Beyond the ESAR-VHP Guideline Requirements Benefits Query the database by data elements or combination of data elements Find and activate “right” volunteers for an event Configurable Search form based on the customer’s needs Search Form

11. Roles & Privileges Feature Beyond the ESAR-VHP Guideline Requirements Benefits Extend user rights & privileges Create custom / temporary roles Distribute & extend volunteer management responsibilities Roles & Privileges Form

12. Web Portal Editing Functions Beyond the ESAR-VHP Guideline Requirements Benefits Customize content and look Post information specific to “your” volunteer group Promote traffic to site by posting updated & relevant information to volunteer group Web portal edit view

13. Offline Volunteer Management Feature Beyond the ESAR-VHP Guideline Requirements Benefits Ad-hoc export module for exporting volunteer records Exported file can be imported to stand-alone applications for processing Import records back into EMCredential Manually validate volunteer identity Through Report EMCredential Database Export MS Word MS Excel MS Access ASCII Delimited File Import Summary Report of Arriving Volunteers for an Event