1. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 1 CIRCA : The IDA Collaborative Software Tool Grzegorz Ambroziewicz European Commission - DG Enterprise European Commission - DG Enterprise Ankara, 25 September 2003

2. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 2 CIRCA v. 3.x – Definition CIRCA gives private space on the Internet aiming to fulfill public administration needs such as –sharing information –viewing documents –organizing meetings –participating in discussions –maintaining a web site –being notified when a new document is uploaded Communication Information Resource Center Administrator Private space for a Committee, working group…: Interest group

3. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 3 What CIRCA means …. A network of servers managed by the European Environment AgencyA network of servers managed by the European Environment Agency Several licenses provided to Member States AdministrationsSeveral licenses provided to Member States Administrations A service under deployment by the Commission (DG RTD) for managing the 6th Framework Programme:A service under deployment by the Commission (DG RTD) for managing the 6th Framework Programme: –up to 15.000 interest groups –up to 150.000 users An IDA generic service run by the Commission to serve its community of 1200 EU committees and groups:An IDA generic service run by the Commission to serve its community of 1200 EU committees and groups: –current population is around 40.000 users –a mission critical tool

4. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 4 CIRCA v. 3.x – Architecture Physical site System Administrator Logical instances/sites Site Administrator Interest Group (IG): IG Leader Private workspace for a group of people (Members) that need to collaborate in the frame of a working group or committee.

5. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 5 To Access CIRCA An Internet Browser (IE or NS version 4.0 or higher) An Internet Browser (IE or NS version 4.0 or higher) An Internet Connection An Internet Connection An E-mail address to get the full benefit An E-mail address to get the full benefit Your CIRCA personal User Id and password (you can self register) : Your CIRCA personal User Id and password (you can self register) : – User Id : userida1, …userida8, @circa – email address : ____@____ – Password : xxxxxxxx

6. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 6 CIRCA v. 3.x – Members Self-Registration Self-Registration Registration by the Leader Registration by the Leader Domain: circa Domain: circa Registered CIRCA User (Domain: cec) Registered CIRCA User (Domain: cec) EC Official External The membership to a given Interest Group can only be granted by its Leader(s)

7. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 7 CIRCA v. 3.x – Home Page Click on the link of your CIRCA logical site http://forum.europa.eu.int/forum

8. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 8 CIRCA v. 3.x – Access control Get authenticated here to… Get access to your interest group(s)

9. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 9 CIRCA v. 3.x – Interest group(s) Access the Interest Group(s) of which you are a member Apply for a membership Update your CIRCA account Check your membership in the CIRCA site Access the Site Directory

10. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 10 CIRCA v. 3.x – IG Home Page Search facility for new documents

11. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 11 CIRCA v. 3.x - Directory information about Members information about Members Check the details of the Members Send a message to one or more members

12. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 12 CIRCA v. 3.x - Classes List of default profiles: Leader: administration Access: only access Author: access-edit-post Contributor: access and post Secretary: add contacts and administrate* Anonymous: no access Registered:no access The IG Leader can create a new class or modify an existing one access defined by class access defined by class

13. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 13 CIRCA v. 3.x - Library download documents and more download documents and more View the sections of the Library Find information about documents Download documents Send documents to your own inbox Be notified and receive in attachment the new documents uploaded

14. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 14 CIRCA v. 3.x – Library be informed about the new documents uploaded be informed about the new documents uploaded 2 Types of Notifications: Subscribe: Alert message Download: Receive the document in attachment

15. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 15 CIRCA v. 3.x - Meetings check a meeting calendar and get relevant info – check a meeting calendar and get relevant info – participate in a chat participate in a chat See the meetings calendar Check a meeting entry for more specific information Decline or accept an invitation to a meeting Participate in a virtual meeting on-line

16. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 16 CIRCA v. 3.x - Newsgroups participate in a forum participate in a forum Access a discussion forum Send a contribution to your own inbox Be notified by e-mail about any new contribution posted See an overall of articles posted for the same contribution

17. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 17 CIRCA v. 3.x - Information links to other sites links to other sites See links to external sites See sites hosted in CIRCA

18. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 18 CIRCA v. 3.x – E-mail use an internal e-mail to communicate with members use an internal e-mail to communicate with members Send e-mails to: Send e-mails to:  a Group  a selected list of Members  a news group Attachments can be added Attachments can be added cc and return receipt cc and return receipt

19. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 19 CIRCA v. 3.x – Edit preferences customize your access to the Interest Group customize your access to the Interest Group Choose the language of the CIRCA interface: EN-FR-DE Choose the language of the CIRCA interface: EN-FR-DE Define the sorting and the viewing of the results page of the services Define the sorting and the viewing of the results page of the services Define the order of the preferred language Define the order of the preferred language

20. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 20 CIRCA v. 3.x – Benefits A group working tool for collaborative work over the Internet : –Immediate availability of documents –Web-based exchange of information in a secure environment –Fully customizable access control system and notification mechanism –Customizable look and feel of the interface –Decentralized management of the content CIRCA is free of charge

21. Turkey IDA Info-Day PM Session, September 25, 2003 CIRCA 21 IDA web site : http://www.europa.eu.int/ispo/ida IDA web site : http://www.europa.eu.int/ispo/ida EU Portal : http://europa.eu.int/public-services/ EU Portal : http://europa.eu.int/public-services/ CIRCA : http://circa.cec.eu-admin.net/ CIRCA : http://circa.cec.eu-admin.net/ E-mail:entr-ida@cec.eu.int E-mail:entr-ida@cec.eu.int THANK YOU ! For more information about IDA