1. Microsoft Word

2. Word Processing
Definition: Word Processing is the use of computer software to enter & edit text
Microsoft Word is a Word Processing Program

3. Parts of the Screen

4. Parts of the Screen
Learning to use the parts of the screen will help you to use Microsoft Word more quickly & efficiently
Ribbon
Microsoft Office Button
Screen Views
Quick Access Toolbar

5. Ribbon

6. Title Bar and Ribbon Title Bar is on top middle of the screen
Ribbon is panel at top portion of document and includes seven tabs: Home, Insert, Page Layout, References, Mailings, Review and View
Groups on Home Tab included

7. Microsoft Office Button

8. Microsoft Office Button
Performs many functions that were located in the old File Menu of Word.
Create new document
Open existing document
Save
Save As
Print
Send
Close

9. Quick Access Toolbar

10. Quick Access Toolbar
Customizable toolbar that contains commands you may want to use.
Right click on any Office Button or the Ribbon and Add to Quick Access Toolbar to add a shortcut.

11. Ruler The ruler is found below the main toolbars.
The ruler is used to change the format of your document quickly.
The ruler changes indents, tabs & margins

12. Creating and Opening a New Document
Click the Microsoft Office Button and Click New or
Press CTRL+N on the keyboard
Click the Microsoft Office Button and Click Open or
Press CTRL+O on the keyboard

13. Saving a Document
Click the Microsoft Office Button and Click Save or Save As or
Press CTRL+S on the keyboard
Click the File icon on the Quick Access Toolbar
If sending a document to someone who doesn’t have Office 2007, click Office Button, click Save As, and click Word Document.

14. Rename a Document
Click the Office Button and find the file you want to rename.
Right-click the document name and select Rename from the shortcut menu.
Type the new name for the file and press the Enter key.

15. Rename a Document

16. Document Views
Click on View Tab
Shortcuts

17. Document Views
Print Layout-This is a view of the document as it would appear when printed. Includes all tables, text, graphics, and images.
Full Screen Reading-A full length view of a document. Good for viewing two pages at a time.

18. Document Views
Web Layout-This is a view of the document as it would appear in a web browser.
Outline-An outline form of the document in the form of bullets.
Draft-This view does not display pictures or layouts, just text.

19. Basic Editing
I-Beam-Place the I-Beam with your mouse where you want to type.
Cursor- It shows where text will appear.
Selecting Text
Highlighting the text you wish to change
Double Clicking
Clicking your mouse two times quickly

20. Moving in a Document Move Action Keystroke Beginning of the line HOME
End of the line
END
Top of the document
CTRL+HOME
End of the document
CTRL+END
Up arrow
Up one line of text
Down arrow
Down one line of text
Right arrow
Right to the next character
Left arrow
Left to the next character
Right one word
CTRL+ right arrow
Left one word
CTRL+ left arrow
Up one paragraph
CTRL+ up arrow
Down one paragraph
CTRL+ down arrow

21. Selecting Text Selection Technique Whole word Double-click the word
Whole paragraph
Triple-click within paragraph
Several words or lines
Drag mouse over words, or hold down SHIFT while using arrow key
Entire document
Choose Editing/ Select/ Select All from the Ribbon or press CTRL+A

22. More Basic Editing Overtype (OVR) Cut/Paste Text
Typing over what you have previously typed into the document (Insert key turns off).
Cut/Paste Text
Removes selected text from the document & places it on the Clipboard
Clipboard- Temporary storage area for use when cutting, copying, and pasting text.

23. Even More Basic Editing
Copy/Paste Text
A copy of the selected text is placed on the clipboard
The original text remains in the document
Text that has been copied or cut may be copied from the clipboard to the location of the insertion point in the document

24. Clipboard for Editing Text

25. Scroll Bar Allows you to move through the document quickly
There are 2 scroll bars
One on the bottom of the screen
Moves the document from side to side
One on the right side of the screen
Moves the document up & down

26. Word Wrap
The words go to the next line and automatically “word wrap” around to the next line
If the text you are keying extends beyond the right margin, it will automatically move to the next line .
You do not have to hit enter at the end of each line.

27. Status Bar Tells what part of the document is seen on the screen
Found at the bottom left of the screen
Shows the location of the insertion point
Shows the status of pages, lines and words used.

28. Basic Formatting
Formatting is the arranging the font size, typefaces, colors & general effects of a document.
You can use the Home Tab of the Ribbon to control the style of your document.

29. Font – Designs of Type Serif
A dressier or fancier style of font that has tips on the ends of letters
It is easier to read
Example: Times New Romanoman

30. More Type Designs Sans Serif
A style of font that does not have tips on the ends of letters
It is often used for titles, heading & page numbers in documents
Example: Arial

31. Font Style
A set of features that you can apply to text to change its appearance
Bold – Used to make text darker and stand out. Also use CTRL+B
Italic – Slants text to make it stand out. CTRL+I
Underline – Underlines highlighted text to make it stand out. CTRL+U
Word Underline-CTRL+Shift+W

32. More Font Styles

33. Font Size Determines the size of the font that is used in a document
Font size is determined by the height of the characters
Called Points
Standard size is 11 point
72 points = 1 inch

34. Paragraph Dialog Box

35. Formatting Paragraphs

36. Changing Paragraph Alignment

37. Alignment
How the text is positioned between the margins. Click on Home Tab to change alignment
Left – The text is aligned with your left margin. Used for most documents, CTRL+L
Center-The text is aligned in the center of the document. Used for headings, titles, and announcements.

38. Alignment
Right- Aligns text with the right margin. Used for page numbers and dates. CTRL+R
Justify-Aligns text to both the left and right margins. CTRL+J

39. Changing the Indent

40. Indent-The space between text and a document’s margin
Indenting allows you to set text within a paragraph at different margins.
First Line: Controls the left boundary for the first line of a paragraph. CTRL+M
Hanging: Controls the left boundary of every line in a paragraph except the first. CTRL+T
Left: Controls the left boundary for every line in a paragraph.
Right: Controls right boundary for every line in a paragraph.

41. Borders and Shading
You can add borders and shading to paragraphs and entire pages
Select the area where you want the border or shading.
Click the Borders button on the Paragraph Group on the Home Tab.
Choose Border and Shading.
Choose the appropriate options.

42. Creating a Border or Shading

43. Changing Space Between Paragraphs and Lines
Select the paragraph you wish to change
On the Home Tab, Click the Paragraph Dialog Box.
Click the Indents and Spacing Tab.
In the Spacing section, adjust your spacing accordingly.

44. Line Spacing Single Spacing
Double Spacing-One blank line between text.
Quadruple Spacing-Press Enter key 4 times to create 3 blank lines.

45. Proofreading Spelling and Grammar
Place the cursor at the beginning of a document or the beginning of a section you want to check.
Click the Review Tab on the Ribbon.
Click Spelling and Grammar on the Proofing Group.
Any errors will display a dialog box that allows you to choose the correct spellling.

46. Spelling and Grammar

47. Spelling and Grammar-

48. Proofreading Thesaurus-Allows you to view synonyms.
Click the Review Tab of the Ribbon.
Click the Thesaurus Button on the Proofing Group.
The thesaurus tool will appear on the right side of the screen and you can view word options.

49. Thesaurus

50. AutoCorrect
AutoCorrect allows you to retain certain text the way it is.
Click the Office button
Click the Word Options button
Click the Proofing tab
Click AutoCorrect Options button

51. AutoCorrect

52. AutoCorrect Tab

53. Dictionary
You can customize the dictionary to recognize words or names that are not recognized by the spelling and grammar check in Word
Click the Office button
Click the Word Options button
Click the Proofing tab
Click the When Correcting Spelling tab
Click Custom Dictionaries

54. Dictionary

55. Adding Words to Dictionary: Click on Edit Word List

56. Creating Tables Place the cursor where you want the new table.
Click the Insert tab of the Ribbon.
Click the Tables button on the Tables Group.
Highlight number of rows and columns
Click Insert Table and enter numbers
Click Draw Table, create your table
Click Quick Tables and choose a table

57. Adding a Table

58. Graphics Symbols and Special Characters
Place your cursor in the document where you want the symbol.
Click the Insert tab on the Ribbon.
Click the Symbol button on the Symbols Group.
Choose the appropriate symbol.

59. Symbols and Characters
Symbol Button
Insert Tab

60. Clip Art and Pictures To insert Clip Art:
Place your cursor in the document where you want the Clip Art.
Click the Insert Tab on the Ribbon.
Click the Clip Art button.
The dialog box will open and you can search for clip art.
Choose the illustration you wish to include.

61. Adding Clip Art

62. Adding a Picture To insert a picture:
Place cursor where you want the picture.
Click the Insert Tab on the Ribbon.
Click the Picture Button.
Browse to the picture you wish to include.
Click the Picture.
Click Insert.

63. Adding a Picture

64. Smart Art
Smart Art is a collection of graphics you can utilize to organize information within your document. It includes timelines, processes, or workflow.
Place cursor where you want illustration.
Click the Insert Tab on the Ribbon.
Click the Smart Art button.
Click the Smart Art you wish to insert.
Click the arrow on left side of graphic to insert

65. Smart Art

66. Page Formatting
Margins: Blank spaces around the top, bottom, and sides of the page.
Click the Page Layout Tab on the Ribbon.
On the Page Setup Group, Click Margins.
Click a Default Margin, or
Click Custom Margins and complete the dialog box.

67. Changing Margins

68. Page Orientation
Portrait – Page orientation where the document is longer than it is wide.
Landscape – A page orientation where the document is wider than it is long.
To change Orientation, Page Size, or Columns:
Click the Page Layout Tab on Ribbon.
On Page Setup Group, Click the Orientation, Size, or Columns drop down menus and select choice.

69. Page Layout

70. Adding a Page Border and Color
Click the Page Layout Tab on the Ribbon.
On the Page Background Group, click the Page Colors or Page Borders drop down menus.

71. Adding a Border and Color

72. Header and Footer
Insert information such as page numbers, date, or title. First, decide if you want the information in the header or the footer, then:
Click the Insert Tab on the Ribbon.
Click Header or Footer
Choose a style.

73. Headers and Footers

74. Lists Bullets and Numbers To add to existing text:
Select the text you wish to make a list.
From the Paragraph Group on the Home tab, Click the Bulleted or Numbered Lists button.
To create a new list:
-Place cursor where you want the list and click Bulleted or Numbered Lists. Begin typing.

75. Lists

76. Formatting and Sorting Lists
To format:
Select entire list to change all bullets/numbers.
Right click and click arrow next to list and choose a style.
To sort:
Select entire list to put into ascending or descending order.
Click Sort button to choose order (Located in Paragraph group).

77. Print Three steps to the printing process: Proofread entire document
Use Print Preview. Allows you to see how a document will appear when it is printed
Print. Check printer number to
Send to correct printer.