1. Formatting and Editing Skills
Objective 3.01: Apply appropriate formatting to keyed documents and use editing tools and operational keys effectively

2. Essential Questions
What is word processing software and what is it used for?
Why is formatting applied to fonts, paragraphs, and pages?
How can the editing tools in a word processing program assist you?
What are the functions of the operational keys on the keyboard?

3. Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters,
memos, and
reports

4. Title bar – displays the file name of a document
Ribbon – replaces menu bars; provides you with groups of commands to use when creating a document
Tool bar – provides you with buttons that allow you to access frequently used commands
Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen
Cursor – on-screen blinking character that shows where the next character will appear

5. Typing Paper Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.

6. Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.

7. Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin
at the top of each page of a document
Footer – allows you to type below the bottom margin
at the bottom of each page of a document

8. Format
Format – to place text on a page so that it looks good and is easy to read

9. Text Alignment
Tool Bar Alignment Buttons
Justify
Left Align
Right Align
Center Align
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Left align – text is lined up along the left margin
Right align – text is lined up along the right margin
Center align – text is centered on the page
Justified – text is lined up along both margins

10. Line Spacing
Line spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

11. American Heart Association
Horizontal Centering
When text is centered between the left and right margin
Commonly used
when formatting:
Invitations
Announcements
Title pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2012
See your PE teacher for more details.

12. Horizontal Centering
Click on the Center align button

13. Vertical Centering When text is centered between the top and bottom
margin
Commonly used when
formatting:
Invitations
Announcements
Title pages

14. Vertical Centering 1. Select Page Layout tab from the ribbon
2. Click on the arrow in the bottom right-hand corner of the Page Setup group

15. Vertical Centering 3. Select the Layout tab from the Page Setup window
4. Choose Center alignment from the Vertical alignment list

16. Text Formatting Ways to format your font:
Font – the specific design for a collection of letters, numbers, and symbols
Examples: Times New Roman Chiller Broadway
Arial Goudy Stout
Ways to format your font:
Color SIZE
Bold Underline Italicize

17. Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

18. Editing
Editing – the process of updating a word processing document to:
make changes
correct errors
make it visually appealing

19. Editing Tools
Cut – the word processing tool that removes text or graphics from the current location in a document
Copy – the word processing tool that allows text or graphics to be copied to another location within a document

20. Editing Tools
Clipboard – temporary storage location for text or graphics that have been cut or copied
Paste – the word processing tool that places text or graphics that have been cut or copied in a new location within a document

21. Editing Tools
Spell Check – the word processing tool that checks your document for incorrectly spelled words, similar to an electronic dictionary
Grammar Check – the word processing tool that checks selected words in a document for grammatical errors
Thesaurus – the word processing tool that allows you to find synonyms (words with similar meanings) for words in a document

22. Shift – Used to capitalize alphabetic keys and type symbol keys
Operational Keys
Home – moves the cursor to the beginning of a line
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Page Up – moves one screen above the current cursor position
Escape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Num Lock – locks the numbers of the numeric keypad
Delete – deletes text directly in front of (to the right of) the cursor
Page Down – moves one screen below the current cursor position
End – moves the cursor to the end of a line
Caps Lock – Locks the alphabetic keys in uppercase
Enter – used to move the cursor down to the next line
Shift – Used to capitalize alphabetic keys and type symbol keys
Alternate (Alt) – used with other keys to access tabs on the ribbon
Control (Ctrl) – used with other keys to execute (carry out) out commands
Arrow keys – move the cursor in the direction of the arrow, one character at a time

23. Combine operational keys to save time!!!
Control and Page Up – moves you to the first page of a multi-page document
Control and Home – takes you to the first line of a document
Control and End – takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document

24. Function Keys Allow you to quickly access frequently used functions
Examples:
F1 – allows you to access the Help tool
F7 – allows you to access the Spell Check tool