4 Opening a File You can open an existing document by: Icon Click on the Office button, then OpenShortcut Ctrl O
5 Saving a File You can Save a file by: IconClick on the Office button, then SaveShortcut Ctrl SSave a file with a new name or to a new folderClick on the Office button, then Save As
6 Editing Text Selecting Text Deselecting text Select a word: double click on the wordSelect a paragraph: triple click in the paragraphSelect a line: single click in the left marginDeselecting textClick anywhere in the document
7 Cut, Copy, & PasteBesides Cut and Paste, text can be dragged and dropped to other locations.ShortcutCutCopyPasteMenuCtrl XCtrl CCtrl VRight ClickIcon
8 Editing Undo Command: reverses a number of recent actions. Redo Command: reverses an undo action.Overtype Mode: replaces or types over the existing text.
9 The ClipboardWhen something is copied or cut from a document, it is placed on the Clipboard.ClipboardA temporary storage place in the computer’s memory.
10 Word WrapWord Wrap allows you to type words in a paragraph continually without having to press the enter key.
11 Spelling & Grammar Check IconClick on the Review tab, Proofing group, then Spelling & Grammar
12 Spell Check Spell Checker Grammar Checker Underlines the misspelled word with a wavy red line.Right click with the mouse to quickly correct the misspelled word.Grammar CheckerUnderlines the grammatical error with a wavy green line.Right click with the mouse to quickly correct the error.
13 Word Features AutoCorrect AutoComplete Automatically corrects common spelling errors.The, and, . . .AutoCompleteSuggests words as you are typing.
14 Alignment Alignment Icon Shortcut Center Ctrl E Left Ctrl L Right Ctrl RJustifyCtrl J
15 More Alignment Vertical Alignment Horizontal Alignment Top and Bottom Setting Vertical Alignment:Click on the Page Layout tab, Page Setup group, Layout buttonChoices for Vertical AlignmentCenterTopBottomJustifiedHorizontal AlignmentLeft and Right
16 Margins Path to set Margins Default Margins Click on the Page Layout tab, Page Setup group, Margins buttonDefault MarginsLeft & Right – 1.00”Top & Bottom = 1.00”
17 Spacing Path to set Line Spacing Icon Keyboard Shortcut Click on the Home tab, Paragraph groupIconKeyboard ShortcutDouble – Ctrl 2Single – Ctrl 11.5 – Ctrl 5
18 A Formatting Fonts Fonts Font Style Designs of type Font dialog box is in the Home tab, under the Font groupFont StyleA set of formatting features you can apply to text to change its appearance.Bold – Ctrl BItalics – Ctrl IUnderline – Ctrl U
19 More Font Stuff Format Painter Icon Copies the style for text and allows you to copy to other text.IconRepeat style in multiple places by clicking the Format Painter Icon twice.To change case of text use Shift F3
20 Formatting Fonts cont. . .Font size: measured by the height in points.There are 72 points in one inchFont effects: enhance your text.ShadowStrikethrough (draw a line through text)Changing Font Caps:Icon
21 Headers & FootersHeaders are located at the top of the page and Footers are located at the bottom of the page.The path to create a Header/Footer:Click on the Insert tab, Header & Footer groupItems to go in the Header and Footer:First and Last nameClass nameClass periodDateName of document
22 Printing a DocumentThe Print Preview command allows you to look at a document as it will appear when printed.Click on the Page Layout tab, Page Setup group, Orientation buttonThere are 2 ways to print text on a page:Portrait OrientationLonger than they are wideLandscape OrientationWider than they are long
23 Printing Print Preview You can Print a document by: Icon Click on Office button, then Print, Print PreviewYou can Print a document by:Click on the Office button, then PrintCtrl P
24 Viewing a Document There are 5 different ways to view a document: Print LayoutWeb LayoutOutlineDraftFull Screen ReadingClick on the View tab, Document Views group