1. Table Top Exercise Development Overview and Orientation Washington State School Directors Association November 23, 2013

2. Zillah School District Active Shooter Todays recreation is a highly shortened version of a table top and full scale exercise The typical planning process can take up to one year Zillah plan was done in about 6 months It started with a Table Top which we’re demonstrating this morning It culminated in a full scale exercise

3. Purpose & Critical Preplanning Elements Relationships & Partnerships for Schools Fire, Law Enforcement, Emergency Management, EMS, Mental Health The importance of Preplanning; determining roles and jurisdictional issues during a crisis Who’s in charge; fire or law enforcement; and under what circumstances? Schools: Fire and law enforcement will rely upon you to; Manage students and staff Parents and others will be drawn to an event; you will have to manage “reunification ”

4. Critical Elements Incident Command System (ICS) – It is important for school leadership to be trained and understand the Incident Command System; have back-up personnel; train the entire crisis team – A critical leader in the school will be expected to be part of “Unified Command.” School Board members need to be aware of ICS Active Shooter and other Events – What are your hazards and potential crisis situations? – Practice and drill towards identified hazards and possibilities Table Tops, like other exercises, are processes to get us talking to one another & evaluate our systems and plans – Schools cannot and should not train/drill in a vacuum

5. Exercise 101 The Planning Process Make it as real as possible – This is the time and place to make mistakes, evaluate and learn – Do not just “go through the motions” and “check the box” Goals, Objectives - What do you what to accomplish? Identify a Planning Team - Who will put this together? Scope of Play - What are you capable of doing? Cost of the Program

6. Exercise Planning Time line Scenario- test the school crisis response plan Scope of Play – Who’s playing and what will they bring to the party Community Sensitivities Exercise Logistics After Action Review Improvement Plan

7. A School Districts Perspective Relationship with Emergency Services Have a plan and a procedure – What to do when a crisis hits – Identify local hazards and develop plans accordingly Regularly practice the plan – With fire and law enforcement involvement – Addressing different conditions and scenarios Communicate before, during and after – Fire, law enforcement – Staff & Students – Parents & Community – Have a media plan Evaluate, Evaluate, Evaluate; this should lead to an improvement plan, for every drill and actual event

8. A School Districts Perspective Planning for an Active Shooter & Other Events At the school Other schools Reunification – For parents and students in predetermined locations Transportation Student support Specific duties for staff during crisis School the next day, week, month ? Anticipate potential occurrences by monitoring anniversary dates of past events

9. A Law Enforcement Perspective These events take priority over every other call we have. With rapid confirmation we will be pulling out all the stops to get as many Law Enforcement Officers from as many agencies there as quickly as possible.

10. A Law Enforcement Perspective (Lt. Brian Winter) Officers are well trained and equipped for this event. – Unless your school has an SRO, law enforcement will not be there when the event starts What we need, but can not control, is for the school to be equally as prepared. An Active Shooter event is a fight that we must win in advance, through in-depth planning and preparation involving the school, LE and Fire

11. A Fire Service Perspective (Ken Robillard) This is a Law Enforcement Incident (with assistance from the Schools, Fire Department, and many others) Most current Department protocols – staging at a safe distance until the scene is secure by PD Definition of “Secure Scene”

12. A Fire Service Perspective Two different types of entry with the Fire Department – Casualty Collection Point (CCP), or Warm Zone, PD collects wounded and brings them to one point – Collection or Rescue Teams – (multiple) Teams of two EMS personnel are escorted into the warm zone and they pick up the casualties and bring them to a transfer spot and return for more – “The Golden Hour”

13. A Fire Service Perspective Pre Incident Meetings Communication, Communication, Communication Local Policies and Procedures for School Shootings & other events – Fire Department – “Risk a lot to save a lot” – Fire Department – Golden Hour

14. Other Agencies, Departments, etc. Involved (Jim Hall) Other Schools, School Districts Multiple Police and Fire Agencies Hospitals Public Works Red Cross Mental Health

15. Management of Information and Media Twitter Facebook Broadcast Media National Media What will or does your “SYSTEM” look like

16. Incident Command System (ICS)

17. Zillah School District Table Top Exercise Overview Make it as real as possible given the scope of the exercise Players in Exercise Staging Area Exercise Props – Visual Aids (Map Table)

23. Exercise Setting the Stage We are at the Zillah Middle School School is in session, it is November 23, 2013, a normal day School staff are there and doing their normal work Weather is what it is today

24. Exercise Play Handout-Zillah Middle School Active Shooter After Action Report and Improvement Plan FEMA Homeland Security Exercise Evaluation Program (HSEEP) Information Paper

25. Exercise Play Handout Injects to those playing roles Discussion Exercise Play as time permits

26. END OF EXERCISE DISCUSSION - QUESTIONS