1. Occupational Health and Safety Program Management Based on OSHA’s Four Point Workplace Safety Program Management Guidelines

2. Getting Credit and Certificate To get full credit and certificate for this class, the class facilitator should do the following: *Present the Power Point Presentation and have all students study any handouts. *Enter the appropriate information into the facility’s training records. *Send the following information by e-mail to the Cabinet’s Safety Coordinator for each student in the class: -name, -work address, -work title, -name of class, -date of class. Safety Coordinator-Richard T. Owen at Richard.Owen@ky.gov Richard.Owen@ky.gov The certificates will be returned to the class facilitator for distribution.

3. Topics  OSHA’s Four Point Workplace Safety Program Management Guidelines  Program Organization  Program Evaluation  Creating Buy-In

4. OSHA’s Four Point Workplace Safety Program Management Guidelines Management Commitment and Employee Involvement Worksite Hazard Audits and Job Hazard Analysis Hazard Prevention and Control Safety and Health Training

5. Management Commitment  Policy  Planning  Goals and Objectives  Management Leadership  Responsibility and Authority  Accountability  Resources  Management System

6. Employee Involvement  Encouragement from management.  Participation by all levels.  Safety Committees and/or safety teams.

7. Identification of Current and Potential Hazards  Scheduled safety audits.  Change hazard analysis: Pre-use, Pre-use, Baselines. Baselines.  Monthly inspections of specific items.  Reporting system.  Accident and near miss investigations.  Trend analysis.  Tracking of corrections.

8. Hazard Prevention and Control  Hazard elimination and control methods: Engineering, Engineering, Administrative, Administrative, Practices/rules/discipline, Practices/rules/discipline, Personal protective equipment. Personal protective equipment.  Safety management.  Preventive maintenance.  Emergency action plans (EAPs).

9. Safety and Health Training  Management  Supervisors  Employees Major categories OSHA standards Employer standards and work rules Equipment use Emergency Action Plan Personal Protective Equipment

10. Program Organization Policy Goals Objectives Implementation Plan * Set policy, goals and objectives. *Communicate them. *Stick to them. *Review them. *Celebrate achievements

11. Policy Policies are principles adopted by management to chart a course of action. Policies express in general terms what management intends. Policies give reasons, why, and how much. Policies are broad statements to indicate the line of action to be followed by the organization in dealing with the specific program. Policy statements are narrow enough to give clear guidance of desired action.

12. Policy Policies are guides for action from management to provide specific direction to personnel.

13. Goals and Objectives “If you don’t know where you are going, chances are you will end up somewhere else” ------Yogi Berea

14. Goals and Objectives “Management must establish and communicate a clear goal for the safety and health program and objectives for meeting that goal, so that all members of the organization understand the results desired and the measures planned for achieving them.” OSHA Program Management Guidelines

15. Goals and Objectives Management must establish and communicate goals for the occupational health and safety program as well as results oriented objectives for meeting the goals.

16. Goals and Objectives There should be evidence of established goals for the safety program and objectives for meeting the goals. Goals and objectives should be effectively communicated so all members of the organization understand the desired results and the program for achieving them.

17. Goals and Objectives Desired results and the planned measurements to achieve them must be clearly understood by all members of the organization. Ensures that all in the organization understand the direction it is taking. Goals and implementing objectives make the health and safety policies more specific.

18. Where Goals Are Derived Mandates and directives. Mandates and directives. Safety audits-internal and external. Safety audits-internal and external. Trend analysis: Trend analysis:  Injury and illness,  Accident casual factors,  Inspection findings,  Employee concerns,  Safety maintenance work orders,  Job hazard analysis,  Etc.

19. Goals-Examples Goal-Improve hazard identification and reduction. Better-Conduct monthly inspections with emphasis on good housekeeping, proper use of protective equipment, condition of equipment, and preventive maintenance. Goal-Improve accident investigation. Better-Determine the cause(s) of an accident within 24 hours.

20. Goals-Examples Goal-Implement a Job Hazard Analysis Program. Better-Complete one Job Hazard Analysis monthly for each work area. Revise as necessary safe work procedures and training by the end of the following month. Goal-Improve Emergency preparedness capability. Better-Conduct and evaluate tornado drills every six months and a joint fire drill with evacuation with local fire department every year.

21. Objectives Objectives-Difference between a haphazard program and a carefully planned program. Objectives-Specific paths that will be followed to implement the goals of the Safety Program.

22. Policy/Goals/Objectives  Policy-reasons for the program.  Goals-point(s) to which to strive, the destination or endpoint.  Objectives-action plan in statements that obtain the goals.

23. Well Developed Objective  Starts with an action verb.  Specifies a single key result to be accomplished.  Is specific and quantitative; measurable and verifiable.  Specifies the what and when, who, how and why.  Relates directly to the accountable manager’s role in the organization.

24. Well Developed Objective  Is readily understandable by those who will be contributing to its attainment.  Is realistic and attainable, but represents a significant challenge.  Provides maximum payoff on the investment of time and resources.  Is consistent with available or anticipated resources.  Is consistent with basic organizational policies and procedures.

25. Implementation Plan  A series of defined steps for each objective.  Describes what activities will be undertaken.  Assigns who has responsibility.  Identifies resources required.  Describes expectations.  Considers potential roadblocks.  Establishes milestones.  Defines an expected completion date.

26. Implementation Plan  Defines how it will be known that an objective is complete.  Defines how it will be known that than objective is effective.

27. Implementation Plan Documents a set of goals and objectives with implementation steps in written format. *Goal*Objective *Actions (steps) *Timeline *Periodic status

28. Implementation Plan  Correlates actions to requirements and identified problems.  Itemizes steps.  For each step defines who, what, when, and how.

29. Program Evaluation Policies, goals, objectives, and procedures are established and communicated to all employees-----usually in the organizational safety plan and individual work unit safety plans.

30. Program Evaluation Program results and statistics are reviewed at least annually to evaluate success in meeting goals and objectives and to prepare new objectives and work practices as necessary.

31. Program Evaluation Documentation Use written goals, reviewed and updated annually. Use written goals, reviewed and updated annually. Use written objectives, clearly stated and reviewed and updated annually. Use written objectives, clearly stated and reviewed and updated annually. Should be contained in the organizational health and safety plan. Should be contained in the organizational health and safety plan.

32. Program Evaluation Documentation If managers and supervisors have written objectives, do these documents include objectives for the occupational health and safety program.

33. Program Evaluation Do managers and supervisors have a clear understanding of the objectives for worker health and safety? Do managers and supervisors have a clear understanding of the objectives for worker health and safety? Do employees have a clear understanding of the objectives for worker health and safety? Do employees have a clear understanding of the objectives for worker health and safety?

34. Program Evaluation Program evaluation should examine each safety program element! *Review of activities, results, and statistics for the prior year. *Review of activities, results, and statistics for current year. *Review and analysis of strength and weaknesses of each program element.

35. Program Evaluation  Corrective action plans to correct identified problems.  Specific actions, responsible employees, and target completion dates.

36. Creating Buy-In  Employee in-put into developing goals and objectives.  Suggestion system.  Training.  Safety Committee.  Accident Investigation Team.  Management participation and involvement.  Adequate resources.

37. Thank You For You Participation For additional assistance contact: Richard T. Owen Education Cabinet Safety Coordinator 601 East Main Street Frankfort, Kentucky 40601 502-564-7346 Richard.Owen@ky.gov