1. Application and Selection Process GPSA Travel Awards Committee 2014 - 2015

2. Application GPSA Website

3. Application – Travel Award Funds for transportation, meals, accommodations, and registration fees.

4. Application – Travel Award Funds for transportation, meals, accommodations, and registration fees. Deadlines ◦ Every 2 months on the 15 th at 4:00 pm *  July through May ◦ Morrill Hall Room 201B Dropbox

5. Application – Travel Award Funds for transportation, meals, accommodations, and registration fees. Deadlines ◦ Every 2 months on the 15 th at 4:00 pm *  July through May ◦ Morrill Hall Room 201B Dropbox Awards * : ◦ $900 for international travel ◦ $700 for US travel ◦ $350 for regional travel

6. Application – Applicant Full-time graduate student ◦ At least 9 credit hours

7. Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing

8. Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing Eligible for one travel award per fiscal year

9. Application – Applicant Full-time graduate student ◦ At least 9 credit hours Department is in good standing Eligible for one travel award per fiscal year Two deadlines before and one after the travel dates

10. Application – Form Entirely typed (unless noted in application) Stapled

11. Application – Form Entirely typed * Stapled All sections completely filled out

12. Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters

13. Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures

14. Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures Funding amount must be requested

15. Application – Form Entirely typed * Stapled All sections completely filled out Student and faculty letters All signatures Funding amount must be requested Submitted on time Correct deadline

16. Selection Process Status check ◦ Department is in good standing. ◦ Graduate student is full-time  At least 9 credit hours

17. Selection Process Status check Travel dates check ◦ Dates are appropriate for Travel Award deadline

18. Selection Process Status check Travel dates check Form is typed, stapled, and completed ◦ Application checklist is followed ◦ All necessary information has been provided  Department, student/vandal ID, department representative, travel information, participation information, budget information, requested amount, etc.

19. Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly ◦ Registration status, Departmental funding, Verification/Acknowledgement, Student/Faculty letters

20. Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly Letters provide necessary information ◦ Purpose, dates, location, relevance, summary, financial situation (faculty) ◦ Faculty letter has letterhead

21. Selection Process Status check Travel dates check Form is typed, stapled, and completed Signed and initialized properly Letters provide necessary information Confirmation of participation provided ◦ Copy of registration, invitation letter ◦ Field work letter provided if necessary

22. Selection Process Not enough money

23. Selection Process Not enough money Cut up to 30% of requested amount

24. Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting

25. Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting First-time recipients

26. Selection Process Not enough money Cut up to 30% of requested amount Applicant is presenting First-time recipients Lottery drawing

27. Reimbursement GPSA Travel Award Committee does NOT handle reimbursement.

28. Reimbursement Form is provided on the GPSA Website ◦ Receipts and reimbursement form to Commons Room 302 ◦ Within 60 days of travel dates

29. Reimbursement GPSA Travel Award Committee does NOT handle reimbursement. Form is provided on the GPSA Website ◦ Receipts and reimbursement form to Commons Room 302 ◦ Within 60 days of travel dates Questions: Contact Sandra Collins  scollins@uidaho.edu scollins@uidaho.edu

30. GPSA Travel Award Committee Submitted materials become property of GPSA  Applicant cannot resubmit the same application

31. GPSA Travel Award Committee Submitted materials become property of GPSA  Applicant cannot resubmit the same application Applicants are encouraged to submit photos from travel  No larger than 800 x 800 pixels