1. Computers Are Your Future © 2008Prentice-Hall, Inc.

2. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 2 Computers Are Your Future Spotlight 5 Microsoft Office

3. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 3 Introducing Office An office suite is:  An interconnected bundle of programs that share resources with each other  Designed to help workers accomplish tasks they perform in an office Two versions of Microsoft Office:  Home and Student  Includes Word, Excel, PowerPoint, and One Note  Professional  Includes Home and Student version, Access, Publisher, and Outlook

4. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 4 The Shared Office Interface and Tools User interface – The method with which users interact with the computer system Office suites share a common user interface  Elements of the user interface:  Quick Access Toolbar  Ribbon  Tab  Group  Application workspace  Other shared resources:  Office Clipboard  Clip Organizer  Smart tags  Templates  Wizards

5. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 5 Quick Access Toolbar and Ribbon The Quick Access Toolbar is used to save or print without going through a menu sequence. The Ribbon allows you to manage and modify documents through functions listed in the tabs and groups.

6. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 6 Tabs Tabs contain categories of tasks you can accomplish within an application.

7. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 7 Groups Groups, located under the tabs, contain pictures on buttons.

8. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 8 Clip Organizer The Clip Organizer is a repository of clip art and images that can be inserted into a document.

9. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 9 Smart Tags Smart tags are icons attached to items, text, or data that are pasted in. The tags are recognized as places where options displayed as buttons might be utilized.

10. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 10 Templates Templates are document frameworks that are created once and used many times.

11. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 11 Wizards Wizards provide a step-by-step process for solving problems.

12. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 12 Microsoft Word Features include:  Word processing with the power of desktop publishing  The ability to embed charts, graphics, tables, pictures, and other objects  Paragraph and text formatting  The potential to use and create custom templates  The means to link and embed documents with other Office programs  The capability to save files as documents, plain text, templates, or Web pages

13. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 13 Microsoft Word Interface

14. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 14 Microsoft Excel  Excel is the most popular spreadsheet program.  Spreadsheets are designed to store and manipulate numbers.  Each Excel file is called a workbook.  The user interface is similar to that of Microsoft Word.

15. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 15 The Excel Worksheet Components  The worksheet is composed of columns and rows.  The intersection of a row and column is called a cell.  Two or more cells selected at the same time is called a range of cells.  Text, numbers, formulas, and functions can be entered into cells.  Charts can also be created in a worksheet.

16. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 16 Excel Worksheet A cell is the intersection of a row and a column.

17. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 17 Excel Charts

18. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 18 Microsoft Access  Access is a database management system (DBMS).  Databases capture, store, manipulate, and report data and information.  The user interface is similar to that of Word and Excel.

19. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 19 Access Components  Objects – Used to manage and present data  Table – Stores data  Data set – Describes content of table  Form – Collects data  Query – Asks questions of the database  Report – Presents data

20. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 20 Access Interface

21. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 21 Access Form A form provides a polished interface to the records that are stored in tables.

22. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 22 Microsoft PowerPoint  PowerPoint is used to create and deliver presentations.  Text and graphics are entered onto a slide.  Slide shows can be viewed using a monitor or video projector.

23. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 23 PowerPoint Interface

24. Computers Are Your Future Spotlight 5 © 2008 Prentice-Hall, Inc.Slide 24 Microsoft Outlook Outlook is an e-mail and organizational communications tool that can be used to:  Send and receive e-mail  Maintain a calendar  Schedule meetings  Store contact information