1. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Introduction to Microsoft Office

2. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline What is Microsoft Office?  Will use this semester Word Excel PowerPoint  Won’t use this semester Outlook Access Common Office Features

3. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. What is Microsoft Office? Integrated system of programs, servers and services Used to solve a wide array of business needs Programs can be used individually, but designed to work together

4. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office Word Word processing software application Helps create text based documents  Letters  Reports  E-mail messages Includes group collaboration features Can be used to create a Web page

5. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office Excel Electronic worksheet Used to organize, manipulate, and graph numeric data Includes features for creating and enhancing worksheets Formatting options Formulas Charts & graphs What-if-analysis

6. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office PowerPoint Graphics presentation program Produces overhead transparencies as well as on-screen electronic displays Creates high-quality and professional looking presentations

7. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Common Office Features Start an Office Application  Use the Start menu  Click a desktop shortcut Menus  Displays a list of commands  May display a short version Shortcut Menus  Right click on an item  Displays only options associated with the item

8. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Common Office Features Ribbon Tabs Groups Shortcut Keys Task Panes  Appear automatically when certain features are used Office Help

9. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Copying or Moving Text : Common Tasks Cut, Copy, & Paste Command Drag & Drop

10. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. FAQs 1. What are the components of Microsoft Office? 2. Help! I want to collect data and sort it according to different fields. What application should I use? 3. What are task panes? 4. Where can I find assistance with using Office?

11. © 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Discussion Questions 1. List and describe several of the common tabs /groups in Office. 2. Give examples of how you can use Office Excel. 3. Discuss the several ways to start an Office application. How do you exit an application?