1. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. Introduction to Microsoft Office 2003

2. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-2 Objectives 1.Describe Office System 2003. 2.Describe the Office System 2003 applications. 3.Start an Office 2003 application. 4.Recognize the basic application window features.

3. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-3 Objectives cont. 5.Use menus, shortcut menus, and shortcut keys. 6.Use toolbars and task panes. 7.Use Office Help. 8.Exit an Office 2003 application.

4. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-4 Outline What is Microsoft Office 2003? –Word 2003 –Excel 2003 –Access 2003 –PowerPoint 2003 –Outlook 2003

5. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-5 Outline cont. Common Office 2003 Features –Starting an Office 2003 Application –Using Menus –Using Shortcut Menus –Using Shortcut Keys –Using Toolbars –Displaying Toolbars on Separate Rows –Using Task Panes

6. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-6 Outline cont. Common Office 2003 Features cont. –Using Office Help –Using the Help Table of Contents –Exiting an Office 2003 Application Lab Review –Key Terms –Command Summary

7. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-7 What is Microsoft Office 2003? Integrated system of programs, servers and services Used to solve a wide array of business needs Programs can be used individually, but designed to work together Office 2003 includes more data collaboration and WWW features

8. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-8 Microsoft Offices System 2003 Package MS Office 2003 –Office Word 2003 –Office Excel 2003 –Office Access 2003 –Office PowerPoint 2003 –Office Outlook 2003 Office FrontPage 2003 Office InfoPath 2003 Office OneNote 2003 Office Publisher 2003 Office Visio 2003 Office SharePoint Portal Server v2.0 & Services

9. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-9 Office Word 2003 Word processing software application Helps you create text based documents –Letters –Reports –E-mail messages Includes group collaboration features Can be used to create a Web page

10. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-10 Using Word to Create Letters & Flyers

11. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-11 Office Excel 2003 Electronic worksheet Used to organize, manipulate, and graph numeric data Includes features for creating and enhancing worksheets Formatting options Formulas Charts & graphs What-if-analysis

12. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-12 Office Excel 2003

13. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-13 Office Access 2003 Relational database management application Creates a database to collect and analyze related data Can quickly add, delete, and locate specific records Records can be printed in professional looking reports

14. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-14 Organizing Records in Access

15. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-15 Office PowerPoint 2003 Graphics presentation program Produces overhead transparencies as well as on-screen electronic displays Creates high-quality and professional looking presentations

16. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-16 PowerPoint Slides

17. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-17 Office Outlook 2003 Personal Information manager (PIM) program –Gets you organized –Makes it easy to perform tasks such as … Scheduling meetings Recording contact information Communicating with others –Includes an e-mail program, a calendar, and contact and task management features

18. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-18 Outlook Window

19. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-19 Common Office 2003 Features Start an Office 2003 Application –Use the Start menu –Click a desktop shortcut Menus –Displays a list of commands –May display a short version Shortcut Menus –Right click on an item –Displays only options associated with the item

20. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-20 Common Office 2003 Features Shortcut Keys Toolbars –Word initially displays the Standard and the Formatting toolbars –Only basic buttons are displayed at first Task Panes –Appear automatically when certain features are used –Word has 14 different task panes Office Help

21. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-21 Starting an Office 2003 Application Document Window Mouse Pointer Formatting toolbar Standard toolbar Task pane

22. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-22 Floating Toolbar Docked toolbar Floating toolbar

23. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-23 Task Pane Enter topic to search on Start search Scrolls task pane Displays Getting Started task pane

24. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-24 Using Office Help Help information is displayed in a separate window Selected Help topic Indicates information on topic is not displayed

25. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-25 Key Terms docked toolbars document window floating toolbar Formatting toolbar hyperlink menu bar scroll bar selection cursor shortcut menu Standard toolbar status bar task pane toolbar

26. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-26 FAQs 1.What are the five components of Microsoft Office 2003? 2.Help! I want to collect data and sort it according to different fields. What application should I use? 3.What Office 2003 can I use to create a simple Web page? 4.What are task panes? 5.Where can I find assistance with using Office 2003?

27. McGraw-Hill Technology Education© 2004 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-27 Discussion Questions 1.List and describe several of the common toolbars in Office 2003. 2.Discuss how you can use Outlook to help you manage your time. 3.Give examples of how you can use Office Excel 2003. 4.Discuss the several ways to start an Office 2003 application. How do you exit an application?